Pro-Lite, headed by Transport for London, is a project relevant to public sector authorities. It aims to identify lighting technologies that will improve whole-life costs (WLCs) across the network, as well as deliver other social, environmental and economic benefits. Total cost of ownership is a hot topic and this paper is relevant to anyone with responsibility for public realm lighting. Talk by Dr Leon Smith, Project Director, TFL Pro-Lite

1. PARTNERS CO-FUNDED BY
PRO-LITE
SEPTEMBER 2015
PROCUREMENT OF LIGHTING INNOVATION & TECHNOLOGY IN EUROPE

2. PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 2
• Funded by the European Commission
• Engage more effectively with manufacturers
to procure better products and services
(Communication)
• Case study is Lighting
Background

3. Internal
Demand
Analysis
(Asset &
Category
Strategy)
State of the
Art
(Leading edge
technologies)
Early Market
Engagement
(Understand
the Market)
Requirements
Development
Procurement
of Products
(Innovation)
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 3
Process
Procure products that demonstrate the best
Whole Life Cost and Performance

4. Internal
Demand
Analysis
(Asset &
Category
Strategy)
State of the
Art
(Leading edge
technologies)
Early Market
Engagement
(Understand
the Market)
Requirements
Development
Procurement
of Products
(Innovation)
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 4
Process
Procure products that demonstrate the best
Whole Life Cost and Performance

5. Design Idiom
Opportunities
Bringing good design to the forefront of the London
Underground
Improve Customer Satisfaction
Meet demands of an expanding
business
Increased feeling of security
Live up to the legacy
Chapters

6. Create Ambience with
Lighting
Good lighting can change the way a space feels
Principles
Design for the individual environment
Use multiple layers of light
Guiding light
Save energy
Make it interesting

7. Layers of Light
Ambient
Feature
Accent
Orientation
Use layers to aid passenger flow, define important areas
and make way finding intuitive

8. Cannon Street Station
Trial

9. Cannon Street Station
Trial

10. PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 10
Internal Demand Analysis
- Design (Asset Strategy)

11. PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 11
Internal Demand Analysis
- Whole Life Cost Comparison

12. PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 12
Internal Demand Analysis
- Where to target for savings
• Maintenance Costs
• Installation Costs
• Products Unit Costs
• Cleaning Costs
• Energy Costs
I
M
P
O
R
T
A
N
C
E
Capital vs. Operational expenditure

13. Internal
Demand
Analysis
(Asset&
Category
Strategy)
State of the
Art
(Leading edge
technologies)
Early Market
Engagement
(Understand
the Market)
Requirements
Development
Procurement
of Products
(Innovation)
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 13
Process
Procure products that demonstrate the best
Whole Life Cost and Performance

14. PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 14
State of the Art
What could we ask for?

15. Internal
Demand
Analysis
(Asset &
Category
Strategy)
State of the
Art
(Leading edge
technologies)
Early Market
Engagement
(Understand
the Market)
Requirements
Development
Procurement
of Products
(Innovation)
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 15
Process
Procure products that demonstrate the best
Whole Life Cost and Performance

16. PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 16
Early Market Engagement
- Who, where, what

17. Europe's Lighting Industry Association
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 17
Lux Review
Communication
Lux Live

18. Highlights
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 18

19. Received information on over 350
lighting products from over 70
different manufacturers and suppliers
(equivalent to approximately 25% of the known European suppliers)
Reponses received from
• UK
• Europe
• Asia
• North America
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 19

20. Product Types
Bulk Head
Column Head
Highbay
Linear
Spot/Down
Square Ceiling
Wall Washing
Good information received on all Product Types of
interest to TfL
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 20

21. 0
10
20
30
40
50
Under £1m £1 - 10m £10 - 100m Over £100m
%
Annual Turnover
The annual turnover of organisations
that responded ranges from
£0 – 4 billion per year
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 21

22. 0
10
20
30
40
50
Under 10
years
10 - 50
years
50 - 100
years
Over 100
years
%
Year Trading
35% of the market sampled have
been trading for less than 10 years,
and over 75% less than 50 years
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 22

23. CFL Electro Luminescence
Fluorescent Halogen
High Pressure Mercury Incendescent
LED Metal Halide
Information on LED technologies dominated the
response (97%)
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 23

24. Length of Warranty
1 Year
2 Years
3 Years
4 Years
5 Years +
Two-thirds of LED products are sold
with 5 years warranty or more, and
90% are sold with 3 years or more.
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 24

25. 0
10
20
30
40
50
60
70
80
CE ENEC Both Neither
%
Quality Monitoring
70% of LED products are sold with the
CE marking, and just under 30% have
both the CE and ENEC markings
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 25

26. — Ballasts
— Drivers
— Emitters
— etc.
79% of manufacturers rely on other
suppliers/manufacturers for parts
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 26

27. 90% of manufacturers registered for ISO9001
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 27

28. 93% of manufacturers believe their products are
eligible for the UK governments Enhanced Capital
Allowances Scheme (and registering product
where possible)
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 28

29. 90% of manufacturers would be willing to develop
a bespoke lighting technology for TfL for which TfL
would own the Intellectual Property Rights
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 29

30. Lighting Suppliers Morning – April 2015
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 30

31. • Presented – just some of the key findings
• Broad representation from the market
• LED technologies dominated responses
• Much more informed view on quality and limitations
of the technologies available on the market
• Strengths and weaknesses of products & organisations
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 31
Summary of Market
Engagement

32. Internal
Demand
Analysis
(Asset &
Category
Strategy)
State of the
Art
(Leading edge
technologies)
Early Market
Engagement
(Understand
the Market)
Requirements
Development
Procurement
of Products
(Innovation)
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 32
Process
Procure products that demonstrate the best
Whole Life Cost and Performance

33. PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 33
Requirements Development
- Technical Specification and
Procurement Documents

34. PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 34
Procurement
- 3 Steps
Contract(s) up to ~8 years
STEP A
Pre-qualification
(29th Sep 2015)
STEP B
Invitation to Tender
Paper Assessment
(Late 2015)
STEP C
Invitation to Tender
In Situ Assessment
(Early 2016)
Procure products that demonstrate the best
Whole Life Cost and Performance
Next Steps

35. — Lamps:
- Bayonet Screw
- Edison Screw
- Linear
- PL
— Luminaries:
- Bulkhead
- Column head
- Down
- Flood
- High Bay
- Indoor Linear
- Outdoor Linear
- Square Ceiling
- Wall Washing
PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 35
Procurement
- Lamps and Luminaries
Pre-qualification
via OJEU
Tender Process
Contract Award
2016
Procure products that demonstrate the best
Whole Life Cost and Performance

36. PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 36
Other Procurements (PRO-LITE):
*2
Italy & Germany

37. PROCUREMENT OF LIGHTING INNOVATION AND TECHNOLOGY IN EUROPE (PRO-LITE) 37
Thank you!
Dr Leon Smith
www.prolitepartnership.eu
www.prolitepartnership.eu/news/