1. MYOB TRAINING
Training Scope
- Create/ Delete/Modify Chart of Account
- Set up Budget
- Tax Code List
- Key linked account / How to unlink an account
- Handling payments & receipts (Non Trade Related)
- Banking Command Centre
- Record Import GST
- Inventory (Understanding stock & non-stock item)
- Sales processes
- Purchase processes
- Receive customer payments with bank charges
- Handling Contra payments
- Enter accrual transactions
- Set up passwords & user security rights
- Lock Period
15. Enter
• Order Purchases
• Dr Trade Creditor
• Supplier Bills • Dr COS/or Asset • Cr Bank
• Cr Trade Creditor
Purchases
Pay Bills
Register
16. PURCHASES PROCESS CYCLE
• Account Payables
• Profit and Loss
Enter • Balance Sheet
Purchases • General Ledger
Debit Note can be created in • GST Report
the Purchase Command Centre • Supplier Purchase Reports
• Inventory report
Debit Note Reports
updated
Handling
Reverse/ Delete
reversal/
Payment
deletion of bill
A payment needs to be deleted Two options in MYOB
or reversed before an invoice •Delete Invoice
can be amended! •Reverse Invoice
17. Typical Purchase process
Purchase
Order
Partial
receipt of
Pay Bill
items from
an order
Reversal /
Convert
Deletion of
Order to
Bill / or
Bill
Payments
18. Things to Note!
If a payment is applied to a bill, you have to reverse or delete
payment before making changes the supplier bill.
Reverse/ Amend
delete Supplier
payment Bill
23. Enter Sales
• Quote • Dr Bank
• Order • Dr Trade Debtor • Cr Trade Debtor
• Invoice • Cr Sales
Receive
Sales Register
Payments
24. SALES PROCESS CYCLE
• Account Receivables
• Profit and Loss
• Balance Sheet
Enter Sales • General Ledger
Credit Note can be created in • GST Report
the Sales Command Centre • Customer Sales Reports
• Inventory report
Credit Note Reports
updated
Handling
Reverse/ Delete reversal/
Payment deletion of
invoice
A payment needs to be deleted Two options in MYOB
or reversed before an invoice •Delete Invoice
can be amended! •Reverse Invoice
26. Things to Note!
If a payment is applied to an invoice, you have to reverse or
delete payment before making changes to an invoice
Reverse/
Amend
delete
Invoice
payment
36. Enter Sales
• Quote • Dr Bank
• Order • Dr Trade Debtor • Cr Trade Debtor
• Invoice • Cr Sales
Receive
Sales Register
Payments
37. SALES PROCESS CYCLE
• Account Receivables
• Profit and Loss
• Balance Sheet
Enter Sales • General Ledger
Credit Note can be created in • GST Report
the Sales Command Centre • Customer Sales Reports
• Inventory report
Credit Note Reports
updated
Handling
Reverse/ Delete reversal/
Payment deletion of
invoice
A payment needs to be deleted Two options in MYOB
or reversed before an invoice •Delete Invoice
can be amended! •Reverse Invoice
39. Things to Note!
If a payment is applied to an invoice, you have to reverse or
delete payment before making changes to an invoice
Reverse/
Amend
delete
Invoice
payment
41. MYOB TRAINING
Handling payments & receipts
(Non Trade Related)
What are non-trade related transactions ?
Paying rent, utilities, or wages are classified as
non-trade payments.
Receiving funds from a director or to record an initial capital
injection are classified as non-trade receipts.
Introduction : Who are you ? Your learning objectives Who we are The course outline , a more interactive learning class (10.15am) Opening balances – A/R reconciliation/ A/P reconciliation
Entering opening balances into the accounts If you are converting your existing accounting records from another accounting system into your MYOB software for the first time, after setting up your accounts list you will need to enter the opening balances of the accounts into your MYOB software. This topic shows you how! Hopefully you have just followed the instructions on modifying the accounts list found in this learning centre. If so, you should have open the 'Enter your opening balances' window in the Accounts Easy Setup Assistant. If not, make sure you have modified the accounts list to suit your business. Then, open the Accounts Easy Setup Assistant and select Opening Balances from the navigation list on the left hand side. Reports : Opening balances – A/R reconciliation/ A/P reconciliation
Chart of Account Understand & learn to structure the levels of account list to facilitate better reporting Eg. Fixed Assets Computer @ Cost Computer AccumDepNet book value Share the feature of “Combine Accounts” in MYOB
The tax code list can be found under Lists> Tax CodesA list of tax codes are pre-set up by MYOB, and satisfy the latest statutory board standards.Do take your time to go through and understand the tax codes.You may maintain a set of usable tax codes related closest to your trade. In this topic, you will learn and understand how To link the standard tax codes Delete a tax code Add a new tax code
Unlink an account Link account to bank charges
Introduction : Who are you ? Your learning objectives Who we are The course outline , a more interactive learning class (10.15am) Opening balances – A/R reconciliation/ A/P reconciliation
Banking Spend Money > Go to the next slide to show the work flowHandling non trade related transactionsPrint Payment Voucher
Find transactions for the entries posted into MYOBResults in reports, show audience the zoom in function from reportsDo a simple custom report
You can record GST payments for imported goods without creating a Purchase invoice.The GST payments you record are then included in the IAF and GST Return Detail report.
Create a stock/ non-stock itemUnderstanding linked accountsCustom Fields & ListsSelling Price
Go through briefly on the Inventory Command Centre Build Items - Good for Build of Material (B.O.M) Eg, manufacturing raw material into a finished productAuto Build Items – Ready to use when you had built a “Finished Product” in Item List Item Register – Display the movement of stock Item List – Displays an overview of the stock quantity Adjust Inventory – For adjustment of stock by qty/ value or used for recording opening balances for stockSet Item Prices – A quick update on the selling prices for products Location – Create new location Receive Items – To handle partial receipt of items to a P.O.Count Inventory – Stock Count Move Items – Move items from one location to another (Note! There is no trace record for this function)Transaction Journal – Displays the double entries recorded for stocks
High level flow of events > Navigation on MYOB programGo through all functions in Purchases Command Centre
In a typical sales process cycle, The normal sequence is quote > order > invoice > payment - If any of these steps is cancelled, use the reversal function / or delete function – Go through Setup > SecurityExplain! – In quote & order , no transaction is recorded
A run-through on activities in Purchases Command Centre
Create a QuoteChoose the type of layout Convert quote to order / invoice
Create a QuoteChoose the type of layout Convert quote to order / invoice
High level flow of events > Navigation on MYOB programGo through all functions in Sales Command Centre
In a typical sales process cycle, The normal sequence is quote > order > invoice > payment - If any of these steps is cancelled, use the reversal function / or delete function – Go through Setup > SecurityExplain! – In quote & order , no transaction is recorded
A run-through on activities in Sales Command Centre
The normal sequence is quote > order > invoice > payment - If any of these steps is cancelled, use the reversal function / or delete function Show on MYOB the way to find payment history to an invoice Sales Register > Invoice> History Bank RegisterFind Transaction window > By Card
Create a QuoteChoose the type of layout Convert quote to order / invoice
Create a QuoteChoose the type of layout Convert quote to order / invoice
Create a QuoteChoose the type of layout Convert quote to order / invoice
Ways to record accrual transactionsJournal entries to record accrual for incomeDr. Debtor/ Cr. AccrualDr. Accrual / Cr. IncomeAccrue for salaries from Banking Spend Money (Cr. Accrual/ Dr. Expenses)
It is important to lock period when a financial month is closed.This is to prevent changes from being made into the prior, in a result of changing the tax (GST) reports in MYOB.To lock period , go to Setup> Preferences> Security > Lock Period
Initial bank rec.
Introduction : Who are you ? Your learning objectives Who we are The course outline , a more interactive learning class (10.15am) Opening balances – A/R reconciliation/ A/P reconciliation
High level flow of events > Navigation on MYOB programGo through all functions in Sales Command Centre
In a typical sales process cycle, The normal sequence is quote > order > invoice > payment - If any of these steps is cancelled, use the reversal function / or delete function – Go through Setup > SecurityExplain! – In quote & order , no transaction is recorded
A run-through on activities in Sales Command Centre
The normal sequence is quote > order > invoice > payment - If any of these steps is cancelled, use the reversal function / or delete function Show on MYOB the way to find payment history to an invoice Sales Register > Invoice> History Bank RegisterFind Transaction window > By Card
Banking Spend Money > Go to the next slide to show the work flow
