My Sites - How to use or not

My Sites - How to use or not
Richard Willis

About the Speaker….
Richard Willis
Working in education integration for 6 years
Managing Director SalamanderSoft Ltd
Project Coordinator SharePoint Learning Kit
Project Coordinator Microsoft Learning Gateway
http://blog.salamandersoft.co.uk
richardw@salamandersoft.co.uk
Twitter - rpwillis

Contentsa or Content Slide
Audience Survey
What are My Sites
Basic Usage
Out of the Box
Personalization Site Links
Customization
Barriers To Adoption
Best Practises

Audience Survey
Which version of SharePoint?
2003
MOSS 2007
WSS 2007
Have you implemented My Sites?

What are My Sites
A central location for you to view and manage all of your personal information
A way for other users to learn about you
An information hub

Basic Usage
Storage
Personal Documents
Shared Documents
Tasks
Lists
Calendar
Links

Basic Usage
Personal Page
Colleagues
Personalised web parts
Weather
RSS feeds
Profile Information
Picture
About me
Skills etc.

Out of the Box
By default, your My Site includes two pages
My Home
Personal site
Private
My Profile
Public
Look and feel determined by Administrator

Personalization Site Links
Problem they solve
What is the “Holy Grail” solution
What they are
How to implement

Questions they answer
How many sites do you go to do your job?
How do you keep track of those sites?
What happens when you change roles and need to find where the new information is located?

Scattered Information
Local storage of links
Bookmarks
Links in emails
Links in documents
Multiple Devices
Desktops, Laptops, Mobiles
Access from other computers
Away from your desk
Shared or colleagues’computers

Holy Grail
One Place To Go To Do My Job
A view of everything you need to do your job
Personal Views of aggregated links, web parts, dashboards, etc.
Automatically displayed Role Based sites
Turn My Sites into
Information Hub
My Virtual Workplace

What are Personalization Site Links?
Accessed via SharePoint Central Administration
Shared Service Administration site
Creates additional tabs on My Site
Appear between “My Home” and “My Profile” tabs
Linkto existing sites
Shownbased on audience membership

Place Demo Title Here
Create Personalization link

Customization
My profile page can be customized by an Administrator
My home can be modified by the user

Customization – My Home
My home generic changes
Do not change the site definitions – site will be in an unsupported state
Feature stapling
Only for new My Sites
MySiteCreate - Community Kit for SharePoint
http://www.codeplex.com/CKS
Change master page
Add, delete, modify web parts

Barriers To Adoption
Internal training resources not available
No retention policy for content
Privacy/Data Protection
Lack of Control
Pupils are site owners

Best Practices
Decide what you want My Sites for
Start with pilot group
Promote certain features and get feedback
Include link in email signature
Organisational Leaders to blog
Consider to be mini-collaboration site
Plan storage before rolling out

Best Practices
Profiles can be used without personal sites
Personalization Site Links can be exposed without personal sites

Personalization Services Permissions
Accessed via SharePoint Central Administration
Shared Service Administration site
Specify who can get personal sites
Can allow users to manage profile data WITHOUT having a personal site

Any Questions

Thank you for attending!
http://blog.salamandersoft.co.uk