Portfolio management is the centralised management of one or more project portfolio, which includes identifying, prioritising, authorising, directing and controlling projects, programmes and other work to achieve specific strategic goals

1. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 1
Introduction to Portfolio-Program-Project Management:
Association-Profession, Standard-Best Practice, Tools Review
& PM Case Study in Business-IT Context
By: Rahmat Mulyana,
MT,MBA,PMP,CISA,CISM,CGEIT,CRISC,ITIL
GTC ITB – March 29th, 2014 @ FSL Comlabs ITB
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Handout can be downloaded at
http://www.slideshare.net/rahmatmoelyana/portfolio-program-project-management-by-
rahmat-mulyana-at-gtc-itb-pmi-indonesia-chapter
Agenda
• Brief Profile
• Introduction to PMI, PMI Indonesia Chapter, Branch Bandung & Profession
• Portfolio-Program-Project Management: Related Standard & Best Practice
• Portfolio-Program-Project Management Tools Review: Gartner & Forrester
• Process Maturity/ Capability Assessment: CMM, ISO 15504 & OPM3
• Case Study: PM in IT Master Plan Project
• Case Study: PM in IT Governance & Management Development Project
• Case Study: PM in IT Assessment, Audit & Assurance
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014

2. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 2
Brief Profile: Rahmat Mulyana,
MT,MBA,PMP,CISA,CISM,CGEIT,CRISC,ITIL
• Interest: “Business & Technology Alignment”
• Education: MBA, Master of Information Systems, Computer Engineering (STEI & SBM ITB)
• Association: PMI, ISACA, IIA, IASA, AIS
• Specialties: Strategic & IT Master Planning, Business & IT Architecting, Enterprise Governance & Management
of IT, Information Security & IT Auditing & Assurance
• Clients: Banking, Telco, Insurance, Airport, Seaport, Hospital, Pawnshop, Plantation, Forestry, Energy, Ministry,
University
• Experience:
– Co-founding & managing ComLabs ITB (2000-2007)
– Co-founding & managing PT Transforma (2008-now)
– Facilitator @ ComLabs Training (2000-now)
– Facilitator @ Transforma Institute (2008-now)
– Professional lecturer @ Telkom University & Public lecture @ universities (2010-now)
– Working group @ SNI BSN-Kominfo @ Business-IT-related SNI development (2013-now)
– Branch Director of PMI Indonesia Chapter (2013-now)
– Relations & Advocacy Director of ISACA Indonesia Chapter (2014-now)
• Mobile: +62-812-246-8446
• Email: rmulyana@pmi-indonesia.org
• Profile: http://www.linkedin.com/in/rahmatmulyana
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014

3. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 3
Agenda
• Brief Profile
• Introduction to PMI, PMI Indonesia Chapter, Branch Bandung & Profession
• Portfolio-Program-Project Management: Related Standard & Best Practice
• Portfolio-Program-Project Management Tools Review: Gartner & Forrester
• Process Maturity/ Capability Assessment: CMM, ISO 15504 & OPM3
• Case Study: PM in IT Master Plan Project
• Case Study: PM in IT Governance & Management Development Project
• Case Study: PM in IT Assessment, Audit & Assurance
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
About Project Management Institute (PMI)
• PMI is the world's leading not-for-profit professional membership association for the project, program and
portfolio management profession
• Founded in 1969, PMI delivers value for more than 2.9 million professionals working in nearly every country in
the world through global advocacy, collaboration, education and research
• PMI advances careers, improves organizational success and further matures the profession of project
management through its globally recognized standards, certifications, resources, tools, academic research,
publications, professional development courses, and networking opportunities.
• As part of the PMI family, Human Systems International (HSI) provides organizational assessment and
benchmarking services to leading businesses and government, while ProjectManagement.com and
ProjectsAtWork.com create online global communities that deliver more resources, better tools, larger networks
and broader perspectives
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Source: Excellentia 36

4. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 4
About PMI Indonesia Chapter (PMIIC)
• PMIIC was founded in 1996 and is an organization dedicated to enhancing, consolidating
and channeling Indonesian project management knowledge and expertise for benefit of all
stakeholders
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Source: Excellentia 36
About PMI Branch Bandung
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
WESTERN AREA EASTERN AREA
Developed Region Developing Region Newly Developing
HQ Jakarta
Yogyakarta Branch
Surabaya Branch
Bandung Branch
Initialisation: Nov 30th 2013
Bandung Branch PMI GTC Unpar Nov 30th 2013
Commitment Letter Sign-off: Jan 25th 2014

5. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 5
Career Stages in PM
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Source: pmi.org
PM Salary Sneak Peek
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Source: Kelly Employment Outlook & Salary Guide 2011/12

6. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 6
Agenda
• Brief Profile
• Introduction to PMI, PMI Indonesia Chapter, Branch Bandung & Profession
• Portfolio-Program-Project Management: Related Standard & Best Practice
• Portfolio-Program-Project Management Tools Review: Gartner & Forrester
• Process Maturity/ Capability Assessment: CMM, ISO 15504 & OPM3
• Case Study: PM in IT Master Plan Project
• Case Study: PM in IT Governance & Management Development Project
• Case Study: PM in IT Assessment, Audit & Assurance
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Business & IT Context: Paradox Exist!
• IT Investment will never stop grow!
– 1995: US$ 527.9 billion (OECD), estimated growth 9.7%
pa
– 2011: US$ 3.6 trillion (Gartner), actual growth 13,5% pa
Unfortunately the facts showed….
• IT Productivity Paradox:
– “You can see the computer age everywhere but NOT in
the productivity statistics”
• IT Investment Paradox:
– “large sums are invested in IT and seem to be swallowed
by a large black hole without rendering many returns”
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014

7. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 7
Many research show that most organizations
were failed to deliver value from their IT
investments
BUT……
IT Contribution Failed!
Include:
Portfolio,
Programmes &
Projects
Management
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
What is Portfolio-Program-Project Management?
• A portfolio is a
collection of
projects and
programmes and
other work that are
grouped together to
facilitate the effective
management of that
work to meet
strategic goals.
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
• Portfolio management is the centralised management of one or more project
portfolio, which includes identifying, prioritising, authorising, directing and
controlling projects, programmes and other work to achieve specific strategic goals.
Source: ISO 21500:2012

8. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 8
Portofolio, Program & Project: Comparison
• Portfolio
management is
about “doing the
right things”
• Program and
project
management are
about “doing
things right”
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Source: PMBOK5, 2013
Project
Management
Processes &
Knowledge
Area
Knowledge Area:
1. Integration
2. Scope
3. Time
4. Cost
5. Quality
6. Human
Resource
7. Communications
8. Risk
9. Procurement
10. Stakeholder
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Source: PMBOK5, 2013

9. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 9
Portofolio, Program & Project Relationship
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Source: OPM3, 2013
• Cascaded from Strategy
into Operations
• It’s all about Optimizing
Value, Risk &
Resources
Agenda
• Brief Profile
• Introduction to PMI, PMI Indonesia Chapter, Branch Bandung & Profession
• Portfolio-Program-Project Management: Related Standard & Best Practice
• Portfolio-Program-Project Management Tools Review: Gartner & Forrester
• Process Maturity/ Capability Assessment: CMM, ISO 15504 & OPM3
• Case Study: PM in IT Master Plan Project
• Case Study: PM in IT Governance & Management Development Project
• Case Study: PM in IT Assessment, Audit & Assurance
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014

10. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 10
Latest PPM
Application
Capability
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
While PPM has historically
been seen as a tool for
either:
• top-down forecasting &
planning
• project management
organizations rarely use a
single tool for both
purposes
Source: Forrester, Q4 2012
Forrester Wave: Strategic Planning
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Source: Forrester, Q4 2012

11. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 11
Forrester Wave: Work Execution
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Source: Forrester, Q4 2012
Gartner Magic Quadrant: IT Portfolio Analysis Applications (IIPA)
CIO magazine:
The market for project management
software and services totals about $1.2
billion annually, according to Forrester
Research.
The market for project portfolio management
(PPM) software stood at $2.9 billion in
2008, according to IDC, which expects the
PPM software and services market to reach
$4.2 billion by 2013.
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
"The IIPA software market helps IT leaders
link, monitor, analyze and communicate
their activities on a single portfolio-level
software platform, providing CIOs and other
executives with holistic views of the IT
portfolio while IT plans and executes in
response to business and IT strategies."

12. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 12
Agenda
• Brief Profile
• Introduction to Portfolio-Program-Project Manager Profession
• Introduction to PMI, PMI Indonesia Chapter, Branch Bandung
• Portfolio-Program-Project Management: Related Standard & Best Practice
• Portfolio-Program-Project Management Tools Review: Gartner & Forrester
• Process Maturity/ Capability Assessment: CMM, ISO 15504 & OPM3
• Case Study: PM in IT Master Plan Project
• Case Study: PM in IT Governance & Management Development Project
• Case Study: PM in IT Assessment, Audit & Assurance
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Measurement Framework: CMM & ISO 15504
CMM
• Began from Process Maturity Framework 1989, 1993,
1995 by Watts Humphrey in “Managing the Software
Process”
• Initiator = Software Enginerring Institute (Carnegie
Mellon University)
• Sponsor = US. Department of Defense
• Maturity = “degree of formality & optimization of
processess”
• Early goal = improve software dev process
Portfolio Management: Standard, Best Practice & Case Study in Business-IT Context, Dec 18 2013
ISO 15504
• Began from SPICE (Software Process
Improvement and Capability Determination) as
result from working group since 1993
• Early reference from ISO/IEC 12207 (Software
Lifecycle Processes) including many maturiy
model such as Bootstrap, Trilium dan CMM
• Developed into 6 business area: organizational,
management, engineering, acquisition supply,
support, operations

13. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 13
The Organizational Project
Management Maturity Model (OPM3)
Portfolio Management: Standard, Best Practice & Case Study in Business-IT Context, Dec 18 2013
Source: OPM3, PMI, 2013
Agenda
• Brief Profile
• Introduction to Portfolio-Program-Project Manager Profession
• Introduction to PMI, PMI Indonesia Chapter, Branch Bandung
• Portfolio-Program-Project Management: Related Standard & Best Practice
• Portfolio-Program-Project Management Tools Review: Gartner & Forrester
• Process Maturity/ Capability Assessment: CMM, ISO 15504 & OPM3
• Case Study: PM in IT Master Plan Project
• Case Study: PM in IT Governance & Management Development Project
• Case Study: PM in IT Assessment, Audit & Assurance Project
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014

14. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 14
PM Case Study: IT Master Plan Project
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Review dan Assessment
Strategis Pada Organisasi
Visi, Misi dan Nilai
Strategi, Obyektif dan Indikator
Regulasi, Pasar dan Pesaing
Produk dan Jasa
Information Governance
Analisa Kebutuhan
Sistem Informasi Organisasi
Arsitektur Bisnis
Informasi dan Pengetahuan
Jaringan Organisasi
SDM, Struktur, dan Kultur
Kebijakan, Standar & Prosedur
Penyusunan IT Blueprint
Arsitektur Data
Arsitektur Aplikasi
Arsitektur Infrasruktur dan
Perangkat Keras
Stakeholder dan Pengguna
Manajemen Portofolio
Program dan Proyek
Portofolio Program dan Proyek
Rencana Anggaran dan Investasi
Tata Pamong (IT Governance)
Assessment Kondisi Eksisting
Arsitektur Data
Arsitektur Aplikasi
Arsitektur Infrasruktur dan
Perangkat Keras
Stakeholder dan Pengguna
Tata Pamong (IT Governance)
Manajemen Implementasi dan
Review Portofolio
Monitoring Kinerja Portofolio
Peran
Strategis TI
TI Eksisting
TI Masa
Depan
Kebutuhan Sistem
Informasi
Baseline
Profil
Strategis
Organisasi
1 2
6
43
Strategi Implementasi
Strategi dan panduan
implementasi
Analisa Kesenjangan TI
5
Manajemen Perubahan
Agenda
• Brief Profile
• Introduction to Portfolio-Program-Project Manager Profession
• Introduction to PMI, PMI Indonesia Chapter, Branch Bandung
• Portfolio-Program-Project Management: Related Standard & Best Practice
• Portfolio-Program-Project Management Tools Review: Gartner & Forrester
• Process Maturity/ Capability Assessment: CMM, ISO 15504 & OPM3
• Case Study: PM in IT Master Plan Project
• Case Study: PM in IT Governance & Management Development Project
• Case Study: PM in IT Assessment, Audit & Assurance Project
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014

15. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 15
PM Case Study: IT Governance Project
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Agenda
• Brief Profile
• Introduction to Portfolio-Program-Project Manager Profession
• Introduction to PMI, PMI Indonesia Chapter, Branch Bandung
• Portfolio-Program-Project Management: Related Standard & Best Practice
• Portfolio-Program-Project Management Tools Review: Gartner & Forrester
• Process Maturity/ Capability Assessment: CMM, ISO 15504 & OPM3
• Case Study: PM in IT Master Plan Project
• Case Study: PM in IT Governance & Management Development Project
• Case Study: PM in IT Assessment, Audit & Assurance Project
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014

16. 3/29/2014
FSL Comlabs ITB: PMI Goes to Campus 16
PM Case Study: IT Assessment, Audit & Assurance Project
Portfolio-Program-Project Management @ FSL GTC ITB March 29th 2014
Source: COBIT5 PAM