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Tech Essentials July 2008
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Tech Essentials July 2008

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Nonprofit Tech Essentials (July 29, 2008)

Nonprofit Tech Essentials (July 29, 2008)

Published in: Economy & Finance, Business

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    • 1. Nonprofit Tech Essentials July 28, 2008
    • 2. Adam King [email_address] Tech Essentials
    • 3.
      • Adam – Go thru slides
      • You – Ask Questions
      • All – Share solutions, provide recommendations
      • Adam – Followup w/ more specific solutions/recommendations
      Today’s Session
    • 4. NPower’s Mission
      • To inspire and empower nonprofits to use technology to better serve their communities.
    • 5. NPower Locations Los Angeles Seattle Portland Denver Phoenix Philadelphia Washington D.C. Charlotte Indianapolis Detroit New York Atlanta Texas
    • 6. $40 per desktop / $100 per server
      • NPower strategy, budgeting and planning
      • Toll Free 24x7 Help desk
      • Security (anti-spyware and anti-virus)
      • Windows Security updates
      • Remote assistance
      • Software deployment
      • System monitoring
      NPower Michigan’s Services
      • Consulting and Assessments
      • IT Project Implementation
      • Managed Services
    • 7. http://nptechguide.pbwiki.com/
    • 8. www.slideshare.net/npowermichigan/
    • 9. Technology Essentials
    • 10. TECH ESSENTIALS $4,420+
    • 11. TECH ESSENTIALS: Purchasing Guide 1. Computer $1,000. 2. Software 80. 3. Printer 500. 4. Backup 400. 5. DSL 500. 6. Wireless router, firewall and print server 130. 7. Domain email and website 10. 8. Fax 100. 9. Training 200. 10. Smartphone $1,500. $4,420.
    • 12. TECH ESSENTIALS: Purchasing Guide 1. Computer Per person (5 years) 2. Software Per person (upgrades vary) 3. Printer Per ten+ users (4 years) 4. Backup drives Per office (3 years) 5. DSL Annually 6. Wireless router, firewall and print server Per office (3 years) 7. Domain email and website Annually 8. Fax Per office (4 years) 9. Training Per person, annually 10. Smartphone Per person (2 years)
    • 13. Technology adoption identification correlates with spending Source: NTEN 2006 Nonprofit IT Staffing Survey Report.
    • 14. 1. Computer: $1,000 www.dell.com ($1,178): Optiplex 330 MiniTower,
    • 15.
      • “ The average time before a buyer replaces a PC... [is] 41 months for business desktops and almost five years for consumer machines.”
      • October 28, 2002
      • Fortune Magazine
    • 16. Computer
      • Operating System: XP Professional or Vista Business
      • Processor: Intel Core 2 Duo or AMD Athlon 64 x2
      • Hard Drive: 160 GB to 320 GB (7200 rpm vs. 5400 rpm)
      • Memory (RAM): 1 GB minimum
      • Optical Drive: CD-RW/DVD drive (DVD+/-RW is best)
      • Monitor: 17” LCD
      • Warranty: 1 year+
      • Surge Protector
      • Bluetooth? Wifi?
      2 GB recommended
    • 17. Computer Processors
      • The Good
        • Intel Core 2 Duo
        • AMD Athlon 64 x2
        • AMD Turion 64 x2 (moblie)
      • The Bad
        • Intel Pentium D
        • Intel Pentium 4
        • AMD Athlon 64
      • The Ugly
        • Intel Celeron
        • AMD Sempron
        • AMD Opteron (mobile)
    • 18. Avoiding the “Budget” Computer $308 Microtel
      • The “budget” computer:
      • Slow processor
      • “ Home” edition
      • Not enough memory
      • Small hard drive
      • No monitor
      • CD-RW? DVD Rom?
    • 19. Desktops vs. Notebooks $1,000-$1,500 1-year warranty 5-year life $1,500-$2,000 3-year warranty 3-year life
      • Processor: Core 2 Duo or Turion 64 x2
      • Memory: 1 GB minimum
      • Hard Drive: 80 GB (faster speed: 7200 RPM vs. 5400 RPM)
      • Screen Size: 12” - 14” - 15” - 17”
      • “ Business class”
    • 20. Notebook Necessities Port Replicator $130 to $200 90 Watt Power Cable $20 to $70 Case $40 Lock $30 Extended Battery $99
    • 21. Minimize Upgrades 1 2 3 4 5 10-20% of original cost
    • 22. Minimize Upgrades Memory Hard Drive Source: www.Crucial.com Source: www.newegg.com
    • 23. 2. Software: $80 www.techsoup.org : Office ($20), Internet Security ($15), Accounting ($45) Nonprofits are eligible for reduced rates on software: Retail NP Price
      • Microsoft Office Professional 2007
      • Norton Antivirus 2008
      • Quickbooks Premier *
      $45 $320 $400 $20 $40 $15 www.techsoup.org/stock
    • 24. Software Office 2003 Office 2007 Windows XP Professional Windows Vista Business
    • 25. Software Buy vs. Rent Software?
      • Sofware that you install on a computer vs . Software service you access online
      • Is there an online edition?
      • Smaller monthly fees vs. Larger upfront cost
      • No need for internal server to share program/data
      • No need to update software version or apply security patches
      • Your data is typically backup up by the host company
      • Accessible from any Internet connected computer
      • Will this make you more productive?
      • For small organizations– can this eliminate internal infrastructure?
    • 26. Software Buy vs. Rent Donor & Constituent Relationship Management (CRM)
    • 27. 3. Printer: $500 www.cdw.com (680844) HP LaserJet P2015dn
      • Standardize
      • Networkable (n)
      • Duplex (d)
      • Ppm (25)
      • Laser vs. Inkjet
    • 28. Cost Per Page Laser 3-5 cents Inkjet 10-35 cents Networked copier <2 cents Color laser 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.
    • 29. 4. Backup: $400 www.newegg.com ($99 each): Western Digital My Passport Essential WDME2500TN 250GB USB 2.0 External Hard Drive External USB Hard Drives:
    • 30. Backup
      • Scary Statistics:
        • A computer hard drive fails every 15 seconds
        • Over 2000 laptops are stolen or lost everyday
        • 1 in 5 computers suffer hard drive failure during their normal useful life
        • Eventually , 100% of all hard drives will fail
      Source: Realty Times
    • 31. Backup NAS – Network Attached Storage: Synology DS207+ ($329) -- http://www.newegg.com/Product/Product.aspx?Item=N82E16822108011 2 Seagate 320 GB Hard Drives ($70 each) -- http://www.newegg.com/Product/Product.aspx?Item=N82E16822148316
    • 32. Backup Online Backup: http://www.mozypro.com http://www.jungledisk.com 15¢ per GB $3.95 + $0.50/GB per month
    • 33. 5. DSL or Cable: $500/yr www.att.com : AT&T Yahoo High Speed Internet Pro Package (1.5Mbps down / 384kbps up, dynamic IP, 1 year) The Internet
    • 34. Mobile Broadband: $100 + $720/year www.sprint.com : According to the website, EVDO Rev. A supports “average download speeds of 450 – 800 kbps: and average upload speeds of 300 – 400 kbps.” The Internet
    • 35. 6. Router and Firewall: $130
      • Router: share internet connection
      • Firewall: protect your network
      • Wireless security: WPA2 (WEP not secure)
      • 802.11n support
      NetGear, RangeMax Dual-Band Wireless-N Router with 4-Port Ethernet Switch: $130
    • 36. 7. Domain Email and Website: $10/yr www.mynonprofit.org [email_address]
    • 37. Basic Content
      • Organization news
      • Program information
      • Board and staff list
      • Donor list
      • 990
      • Contact us
      • Directions
      • Search
      • FAQs
      • Document publishing
      Website
    • 38. Enhanced Content
      • Email lists
      • Online donations
      • Weblog
      • Discussion forums
      • Event calendar
      • Compliance with web standards / accessibility
      Website
    • 39. Advanced Content
      • Event registration
      • Multiple database integration (single view of customer)
      • Multi-lingual support
      Website
    • 40. www.SiteKreator.com
    • 41. Online Presence
      • Blog: Blogger.com
      • Pictures: Flickr.com
      • Video: YouTube.com
      • Social Networking:
        • Facebook.com
        • MySpace.com
      FREE FREE FREE FREE
      • E-Newsletter:
        • VerticalResponse.com
      FREE
    • 42. It’s NOT all about your site… Blog Flickr MySpace YouTube
    • 43. Online Donations
      • NetworkForGood.org’s Basic DonateNow
        • Register for free
        • 4.75% fee of online donations
        • One-time or reoccurring donations
    • 44.
      • Hosted Exchange allows for:
        • Shared Calendars
        • Global Address lists
        • Access to entire Inbox, Calendar, and Contacts from anywhere
        • All your data is backed up!
      • Like other types of Email – uses Microsoft Outlook
      • No need to host your own Exchange server
      • Cost per user, per month
      • Providers:
        • www.intermedia.net
        • www.sherweb.com
      Email: Hosted Exchange
    • 45. 8. Fax: $100 www.cdw.com (739718) HP Fax 1040
    • 46. www.RapidFax.com
    • 47. 9. Training: $200 per person per class www.nhgreatlakes.com
    • 48. Office.Microsoft.com
    • 49. 10. Smartphone: $300 + $1,200/yr
    • 50. Why?
      • Email anywhere
      • Faster scheduling
      • Task management (“to dos”)
      • Address book always available
      • Look up information / search
      • Directions
      Smartphone
    • 51. www.Scanr.com
    • 52. Reviewing a Tech Purchase
      • Computer & Hardware Reviews:
        • Cnet.com – reviews.cnet.com
        • PC World – pcworld.com
      • Nonprofit Specific Software Reviews:
        • Idealware.org
          • Donor Management Databases
          • E-Newsletter tools
          • Accounting and financial packages
          • Website building and hosting
      • Npower Michigan’s Techguide
      • http://nptechguide.pbwiki.com
    • 53. Bonus Tech “Essential” Resources
    • 54. Tech “Essential” Resources
      • Google Apps for Nonprofits – www.google.com/a/npo
        • Email with your domain (i.e. [email_address] )
        • Internal team website
        • Shared calendars
        • Share and collaborate on documents online (word processing, spreadsheet, etc)
    • 55. Tech “Essential” Resources
      • MeetingWizard.com
        • Send a single meeting request to many people with proposed dates and times
        • Choose the time that works best for most
        • Automated email reminders
    • 56. Tech “Essential” Resources
      • Del.icio.us
        • Shared (“Social”) Bookmarking tool
        • Sign up for an account and share bookmarks across your organization
        • http://del.icio.us/NPowerMichigan
    • 57.
      • http://linkbun.ch/iiz
    • 58.
      • Adam King
      • [email_address]

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