Nonprofit Tech Essentials July 28, 2008
Adam King [email_address] Tech Essentials
<ul><li>Adam  – Go thru slides </li></ul><ul><li>You  – Ask Questions </li></ul><ul><li>All  – Share solutions, provide re...
NPower’s Mission <ul><li>To  inspire  and  empower  nonprofits to use technology to better serve their communities. </li><...
NPower Locations Los Angeles Seattle Portland Denver Phoenix Philadelphia Washington   D.C. Charlotte Indianapolis Detroit...
$40  per desktop /  $100  per server <ul><li>NPower strategy, budgeting and planning </li></ul><ul><li>Toll Free 24x7 Help...
http://nptechguide.pbwiki.com/
www.slideshare.net/npowermichigan/
Technology  Essentials
TECH ESSENTIALS $4,420+
TECH ESSENTIALS: Purchasing Guide 1. Computer $1,000. 2. Software 80. 3. Printer 500. 4. Backup 400. 5. DSL 500. 6. Wirele...
TECH ESSENTIALS: Purchasing Guide 1. Computer Per person (5 years) 2. Software Per person (upgrades vary) 3. Printer Per t...
Technology adoption identification correlates with spending Source: NTEN 2006 Nonprofit IT Staffing Survey Report.
1. Computer: $1,000 www.dell.com  ($1,178): Optiplex 330 MiniTower,
<ul><li>“ The average time before a buyer replaces a PC... [is] 41 months for business desktops and almost five years for ...
Computer <ul><li>Operating System: XP Professional or Vista Business </li></ul><ul><li>Processor: Intel Core 2 Duo or AMD ...
Computer Processors <ul><li>The Good </li></ul><ul><ul><li>Intel Core 2 Duo </li></ul></ul><ul><ul><li>AMD Athlon 64 x2 </...
Avoiding the “Budget” Computer $308 Microtel <ul><li>The “budget” computer: </li></ul><ul><li>Slow processor </li></ul><ul...
Desktops vs. Notebooks $1,000-$1,500 1-year warranty 5-year life $1,500-$2,000 3-year warranty 3-year life <ul><li>Process...
Notebook Necessities Port Replicator $130 to $200 90 Watt Power Cable $20 to $70 Case $40  Lock $30  Extended Battery $99
Minimize Upgrades 1 2 3 4 5 10-20% of  original cost
Minimize Upgrades Memory Hard Drive Source: www.Crucial.com Source: www.newegg.com
2. Software: $80 www.techsoup.org : Office ($20), Internet Security ($15), Accounting ($45) Nonprofits are eligible for re...
Software Office 2003 Office 2007 Windows XP Professional Windows Vista Business
Software Buy vs. Rent Software? <ul><li>Sofware that you install on a computer  vs . Software service you access online </...
Software Buy vs. Rent Donor & Constituent Relationship Management (CRM)
3. Printer: $500 www.cdw.com   (680844) HP LaserJet P2015dn <ul><li>Standardize </li></ul><ul><li>Networkable (n) </li></u...
Cost Per Page Laser 3-5 cents Inkjet 10-35 cents Networked copier <2 cents Color laser 7-9 cents Source:  http://www.jeffe...
4. Backup: $400 www.newegg.com  ($99 each): Western Digital My Passport Essential WDME2500TN 250GB USB 2.0 External Hard D...
Backup <ul><li>Scary Statistics: </li></ul><ul><ul><li>A computer hard drive fails every 15 seconds </li></ul></ul><ul><ul...
Backup NAS – Network Attached Storage: Synology DS207+ ($329) --  http://www.newegg.com/Product/Product.aspx?Item=N82E1682...
Backup Online Backup: http://www.mozypro.com http://www.jungledisk.com 15¢ per GB $3.95 + $0.50/GB per month
5. DSL or Cable: $500/yr www.att.com : AT&T Yahoo High Speed Internet Pro Package (1.5Mbps down / 384kbps up, dynamic IP, ...
Mobile Broadband: $100 + $720/year www.sprint.com : According to the website, EVDO Rev. A supports “average download speed...
6. Router and Firewall: $130 <ul><li>Router: share internet connection </li></ul><ul><li>Firewall: protect your network </...
7. Domain Email and Website: $10/yr www.mynonprofit.org [email_address]
Basic Content <ul><li>Organization news </li></ul><ul><li>Program information </li></ul><ul><li>Board and staff list </li>...
Enhanced Content <ul><li>Email lists </li></ul><ul><li>Online donations </li></ul><ul><li>Weblog  </li></ul><ul><li>Discus...
Advanced Content <ul><li>Event registration </li></ul><ul><li>Multiple database integration (single view of customer) </li...
www.SiteKreator.com
Online Presence <ul><li>Blog: Blogger.com </li></ul><ul><li>Pictures: Flickr.com </li></ul><ul><li>Video: YouTube.com </li...
It’s NOT all about your site… Blog Flickr MySpace YouTube
Online Donations <ul><li>NetworkForGood.org’s Basic DonateNow </li></ul><ul><ul><li>Register for free </li></ul></ul><ul><...
<ul><li>Hosted Exchange allows for: </li></ul><ul><ul><li>Shared Calendars </li></ul></ul><ul><ul><li>Global Address lists...
8. Fax: $100 www.cdw.com   (739718) HP Fax 1040
www.RapidFax.com
9. Training: $200 per person per class www.nhgreatlakes.com
Office.Microsoft.com
10. Smartphone: $300 + $1,200/yr
Why? <ul><li>Email anywhere </li></ul><ul><li>Faster scheduling </li></ul><ul><li>Task management (“to dos”) </li></ul><ul...
www.Scanr.com
Reviewing a Tech Purchase <ul><li>Computer & Hardware Reviews: </li></ul><ul><ul><li>Cnet.com – reviews.cnet.com </li></ul...
Bonus  Tech “Essential” Resources
Tech “Essential” Resources <ul><li>Google Apps for Nonprofits –  www.google.com/a/npo   </li></ul><ul><ul><li>Email with y...
Tech “Essential” Resources <ul><li>MeetingWizard.com </li></ul><ul><ul><li>Send a single meeting request to many people wi...
Tech “Essential” Resources <ul><li>Del.icio.us </li></ul><ul><ul><li>Shared (“Social”) Bookmarking tool </li></ul></ul><ul...
<ul><li>http://linkbun.ch/iiz </li></ul>
<ul><li>Adam King </li></ul><ul><li>[email_address] </li></ul>
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Tech Essentials July 2008

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Nonprofit Tech Essentials (July 29, 2008)

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  • Tech Essentials July 2008

    1. 1. Nonprofit Tech Essentials July 28, 2008
    2. 2. Adam King [email_address] Tech Essentials
    3. 3. <ul><li>Adam – Go thru slides </li></ul><ul><li>You – Ask Questions </li></ul><ul><li>All – Share solutions, provide recommendations </li></ul><ul><li>Adam – Followup w/ more specific solutions/recommendations </li></ul>Today’s Session
    4. 4. NPower’s Mission <ul><li>To inspire and empower nonprofits to use technology to better serve their communities. </li></ul>
    5. 5. NPower Locations Los Angeles Seattle Portland Denver Phoenix Philadelphia Washington D.C. Charlotte Indianapolis Detroit New York Atlanta Texas
    6. 6. $40 per desktop / $100 per server <ul><li>NPower strategy, budgeting and planning </li></ul><ul><li>Toll Free 24x7 Help desk </li></ul><ul><li>Security (anti-spyware and anti-virus) </li></ul><ul><li>Windows Security updates </li></ul><ul><li>Remote assistance </li></ul><ul><li>Software deployment </li></ul><ul><li>System monitoring </li></ul>NPower Michigan’s Services <ul><li>Consulting and Assessments </li></ul><ul><li>IT Project Implementation </li></ul><ul><li>Managed Services </li></ul>
    7. 7. http://nptechguide.pbwiki.com/
    8. 8. www.slideshare.net/npowermichigan/
    9. 9. Technology Essentials
    10. 10. TECH ESSENTIALS $4,420+
    11. 11. TECH ESSENTIALS: Purchasing Guide 1. Computer $1,000. 2. Software 80. 3. Printer 500. 4. Backup 400. 5. DSL 500. 6. Wireless router, firewall and print server 130. 7. Domain email and website 10. 8. Fax 100. 9. Training 200. 10. Smartphone $1,500. $4,420.
    12. 12. TECH ESSENTIALS: Purchasing Guide 1. Computer Per person (5 years) 2. Software Per person (upgrades vary) 3. Printer Per ten+ users (4 years) 4. Backup drives Per office (3 years) 5. DSL Annually 6. Wireless router, firewall and print server Per office (3 years) 7. Domain email and website Annually 8. Fax Per office (4 years) 9. Training Per person, annually 10. Smartphone Per person (2 years)
    13. 13. Technology adoption identification correlates with spending Source: NTEN 2006 Nonprofit IT Staffing Survey Report.
    14. 14. 1. Computer: $1,000 www.dell.com ($1,178): Optiplex 330 MiniTower,
    15. 15. <ul><li>“ The average time before a buyer replaces a PC... [is] 41 months for business desktops and almost five years for consumer machines.” </li></ul><ul><li>October 28, 2002 </li></ul><ul><li>Fortune Magazine </li></ul>
    16. 16. Computer <ul><li>Operating System: XP Professional or Vista Business </li></ul><ul><li>Processor: Intel Core 2 Duo or AMD Athlon 64 x2 </li></ul><ul><li>Hard Drive: 160 GB to 320 GB (7200 rpm vs. 5400 rpm) </li></ul><ul><li>Memory (RAM): 1 GB minimum </li></ul><ul><li>Optical Drive: CD-RW/DVD drive (DVD+/-RW is best) </li></ul><ul><li>Monitor: 17” LCD </li></ul><ul><li>Warranty: 1 year+ </li></ul><ul><li>Surge Protector </li></ul><ul><li>Bluetooth? Wifi? </li></ul>2 GB recommended
    17. 17. Computer Processors <ul><li>The Good </li></ul><ul><ul><li>Intel Core 2 Duo </li></ul></ul><ul><ul><li>AMD Athlon 64 x2 </li></ul></ul><ul><ul><li>AMD Turion 64 x2 (moblie) </li></ul></ul><ul><li>The Bad </li></ul><ul><ul><li>Intel Pentium D </li></ul></ul><ul><ul><li>Intel Pentium 4 </li></ul></ul><ul><ul><li>AMD Athlon 64 </li></ul></ul><ul><li>The Ugly </li></ul><ul><ul><li>Intel Celeron </li></ul></ul><ul><ul><li>AMD Sempron </li></ul></ul><ul><ul><li>AMD Opteron (mobile) </li></ul></ul>
    18. 18. Avoiding the “Budget” Computer $308 Microtel <ul><li>The “budget” computer: </li></ul><ul><li>Slow processor </li></ul><ul><li>“ Home” edition </li></ul><ul><li>Not enough memory </li></ul><ul><li>Small hard drive </li></ul><ul><li>No monitor </li></ul><ul><li>CD-RW? DVD Rom? </li></ul>
    19. 19. Desktops vs. Notebooks $1,000-$1,500 1-year warranty 5-year life $1,500-$2,000 3-year warranty 3-year life <ul><li>Processor: Core 2 Duo or Turion 64 x2 </li></ul><ul><li>Memory: 1 GB minimum </li></ul><ul><li>Hard Drive: 80 GB (faster speed: 7200 RPM vs. 5400 RPM) </li></ul><ul><li>Screen Size: 12” - 14” - 15” - 17” </li></ul><ul><li>“ Business class” </li></ul>
    20. 20. Notebook Necessities Port Replicator $130 to $200 90 Watt Power Cable $20 to $70 Case $40 Lock $30 Extended Battery $99
    21. 21. Minimize Upgrades 1 2 3 4 5 10-20% of original cost
    22. 22. Minimize Upgrades Memory Hard Drive Source: www.Crucial.com Source: www.newegg.com
    23. 23. 2. Software: $80 www.techsoup.org : Office ($20), Internet Security ($15), Accounting ($45) Nonprofits are eligible for reduced rates on software: Retail NP Price <ul><li>Microsoft Office Professional 2007 </li></ul><ul><li>Norton Antivirus 2008 </li></ul><ul><li>Quickbooks Premier * </li></ul>$45 $320 $400 $20 $40 $15 www.techsoup.org/stock
    24. 24. Software Office 2003 Office 2007 Windows XP Professional Windows Vista Business
    25. 25. Software Buy vs. Rent Software? <ul><li>Sofware that you install on a computer vs . Software service you access online </li></ul><ul><li>Is there an online edition? </li></ul><ul><li>Smaller monthly fees vs. Larger upfront cost </li></ul><ul><li>No need for internal server to share program/data </li></ul><ul><li>No need to update software version or apply security patches </li></ul><ul><li>Your data is typically backup up by the host company </li></ul><ul><li>Accessible from any Internet connected computer </li></ul><ul><li>Will this make you more productive? </li></ul><ul><li>For small organizations– can this eliminate internal infrastructure? </li></ul>
    26. 26. Software Buy vs. Rent Donor & Constituent Relationship Management (CRM)
    27. 27. 3. Printer: $500 www.cdw.com (680844) HP LaserJet P2015dn <ul><li>Standardize </li></ul><ul><li>Networkable (n) </li></ul><ul><li>Duplex (d) </li></ul><ul><li>Ppm (25) </li></ul><ul><li>Laser vs. Inkjet </li></ul>
    28. 28. Cost Per Page Laser 3-5 cents Inkjet 10-35 cents Networked copier <2 cents Color laser 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.
    29. 29. 4. Backup: $400 www.newegg.com ($99 each): Western Digital My Passport Essential WDME2500TN 250GB USB 2.0 External Hard Drive External USB Hard Drives:
    30. 30. Backup <ul><li>Scary Statistics: </li></ul><ul><ul><li>A computer hard drive fails every 15 seconds </li></ul></ul><ul><ul><li>Over 2000 laptops are stolen or lost everyday </li></ul></ul><ul><ul><li>1 in 5 computers suffer hard drive failure during their normal useful life </li></ul></ul><ul><ul><li>Eventually , 100% of all hard drives will fail </li></ul></ul>Source: Realty Times
    31. 31. Backup NAS – Network Attached Storage: Synology DS207+ ($329) -- http://www.newegg.com/Product/Product.aspx?Item=N82E16822108011 2 Seagate 320 GB Hard Drives ($70 each) -- http://www.newegg.com/Product/Product.aspx?Item=N82E16822148316
    32. 32. Backup Online Backup: http://www.mozypro.com http://www.jungledisk.com 15¢ per GB $3.95 + $0.50/GB per month
    33. 33. 5. DSL or Cable: $500/yr www.att.com : AT&T Yahoo High Speed Internet Pro Package (1.5Mbps down / 384kbps up, dynamic IP, 1 year) The Internet
    34. 34. Mobile Broadband: $100 + $720/year www.sprint.com : According to the website, EVDO Rev. A supports “average download speeds of 450 – 800 kbps: and average upload speeds of 300 – 400 kbps.” The Internet
    35. 35. 6. Router and Firewall: $130 <ul><li>Router: share internet connection </li></ul><ul><li>Firewall: protect your network </li></ul><ul><li>Wireless security: WPA2 (WEP not secure) </li></ul><ul><li>802.11n support </li></ul>NetGear, RangeMax Dual-Band Wireless-N Router with 4-Port Ethernet Switch: $130
    36. 36. 7. Domain Email and Website: $10/yr www.mynonprofit.org [email_address]
    37. 37. Basic Content <ul><li>Organization news </li></ul><ul><li>Program information </li></ul><ul><li>Board and staff list </li></ul><ul><li>Donor list </li></ul><ul><li>990 </li></ul><ul><li>Contact us </li></ul><ul><li>Directions </li></ul><ul><li>Search </li></ul><ul><li>FAQs </li></ul><ul><li>Document publishing </li></ul>Website
    38. 38. Enhanced Content <ul><li>Email lists </li></ul><ul><li>Online donations </li></ul><ul><li>Weblog </li></ul><ul><li>Discussion forums </li></ul><ul><li>Event calendar </li></ul><ul><li>Compliance with web standards / accessibility </li></ul>Website
    39. 39. Advanced Content <ul><li>Event registration </li></ul><ul><li>Multiple database integration (single view of customer) </li></ul><ul><li>Multi-lingual support </li></ul>Website
    40. 40. www.SiteKreator.com
    41. 41. Online Presence <ul><li>Blog: Blogger.com </li></ul><ul><li>Pictures: Flickr.com </li></ul><ul><li>Video: YouTube.com </li></ul><ul><li>Social Networking: </li></ul><ul><ul><li>Facebook.com </li></ul></ul><ul><ul><li>MySpace.com </li></ul></ul>FREE FREE FREE FREE <ul><li>E-Newsletter: </li></ul><ul><ul><li>VerticalResponse.com </li></ul></ul>FREE
    42. 42. It’s NOT all about your site… Blog Flickr MySpace YouTube
    43. 43. Online Donations <ul><li>NetworkForGood.org’s Basic DonateNow </li></ul><ul><ul><li>Register for free </li></ul></ul><ul><ul><li>4.75% fee of online donations </li></ul></ul><ul><ul><li>One-time or reoccurring donations </li></ul></ul>
    44. 44. <ul><li>Hosted Exchange allows for: </li></ul><ul><ul><li>Shared Calendars </li></ul></ul><ul><ul><li>Global Address lists </li></ul></ul><ul><ul><li>Access to entire Inbox, Calendar, and Contacts from anywhere </li></ul></ul><ul><ul><li>All your data is backed up! </li></ul></ul><ul><li>Like other types of Email – uses Microsoft Outlook </li></ul><ul><li>No need to host your own Exchange server </li></ul><ul><li>Cost per user, per month </li></ul><ul><li>Providers: </li></ul><ul><ul><li>www.intermedia.net </li></ul></ul><ul><ul><li>www.sherweb.com </li></ul></ul>Email: Hosted Exchange
    45. 45. 8. Fax: $100 www.cdw.com (739718) HP Fax 1040
    46. 46. www.RapidFax.com
    47. 47. 9. Training: $200 per person per class www.nhgreatlakes.com
    48. 48. Office.Microsoft.com
    49. 49. 10. Smartphone: $300 + $1,200/yr
    50. 50. Why? <ul><li>Email anywhere </li></ul><ul><li>Faster scheduling </li></ul><ul><li>Task management (“to dos”) </li></ul><ul><li>Address book always available </li></ul><ul><li>Look up information / search </li></ul><ul><li>Directions </li></ul>Smartphone
    51. 51. www.Scanr.com
    52. 52. Reviewing a Tech Purchase <ul><li>Computer & Hardware Reviews: </li></ul><ul><ul><li>Cnet.com – reviews.cnet.com </li></ul></ul><ul><ul><li>PC World – pcworld.com </li></ul></ul><ul><li>Nonprofit Specific Software Reviews: </li></ul><ul><ul><li>Idealware.org </li></ul></ul><ul><ul><ul><li>Donor Management Databases </li></ul></ul></ul><ul><ul><ul><li>E-Newsletter tools </li></ul></ul></ul><ul><ul><ul><li>Accounting and financial packages </li></ul></ul></ul><ul><ul><ul><li>Website building and hosting </li></ul></ul></ul><ul><li>Npower Michigan’s Techguide </li></ul><ul><li>http://nptechguide.pbwiki.com </li></ul>
    53. 53. Bonus Tech “Essential” Resources
    54. 54. Tech “Essential” Resources <ul><li>Google Apps for Nonprofits – www.google.com/a/npo </li></ul><ul><ul><li>Email with your domain (i.e. [email_address] ) </li></ul></ul><ul><ul><li>Internal team website </li></ul></ul><ul><ul><li>Shared calendars </li></ul></ul><ul><ul><li>Share and collaborate on documents online (word processing, spreadsheet, etc) </li></ul></ul>
    55. 55. Tech “Essential” Resources <ul><li>MeetingWizard.com </li></ul><ul><ul><li>Send a single meeting request to many people with proposed dates and times </li></ul></ul><ul><ul><li>Choose the time that works best for most </li></ul></ul><ul><ul><li>Automated email reminders </li></ul></ul>
    56. 56. Tech “Essential” Resources <ul><li>Del.icio.us </li></ul><ul><ul><li>Shared (“Social”) Bookmarking tool </li></ul></ul><ul><ul><li>Sign up for an account and share bookmarks across your organization </li></ul></ul><ul><ul><li>http://del.icio.us/NPowerMichigan </li></ul></ul>
    57. 57. <ul><li>http://linkbun.ch/iiz </li></ul>
    58. 58. <ul><li>Adam King </li></ul><ul><li>[email_address] </li></ul>
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