1. SAHARA TOWNSHIP LAUNCH

2. Your Brief
• Launch of new Housing facility display and booking , to be held on
10th June 2012.
• Event to be attended by around 1000 guest comprising of customer,
possible customers, company management.
• Event start at 8:00 A.M and ends at 8:00 P.M
• Event includes :- Site visit, Model walk through
• Ceremony includes :- Puja in the morning
• Some music for entertainment.

3. Our Proposal
INVITATION AND
COMMUNICATION TO
INVITEES
ARRIVAL AND WELCOME OF EVENT AT SITE
GUESTS & TRANSPORTATION
TO SITE AND RETURN

4. Tentative Event Flow
• Event starts at 8:00 A.M
• Puja at 8:30 A.M.
• Invitees walk in by 8:30 A.M
• Lamp lighting
• Snacks and welcome drink served
• A/V presentation
• Model house visit
• Sales interaction
• Event ends at 8:30 P.M.

5. Event Site

6. Super structure
• A super structure on the
premises of the event.
• Hall will be quality standard of
ambience
• Fully carpeted
• Multi purpose use sitting
, ceremony
, F&B, entertainment, interaction
etc.
• A complete hall will be pillar less
with 80ft of span.
• Complete finishing with well
masked cloth.
• Ceiling with cloth and
lights, chandeliers etc.

7. Toilets
Green Room 16 x 16ft
Generator Van
Entry for Stage
Black Masking
30 ft
Fire Extinguisher
50 ft 10 ft
Design Not
& Light
Consol
Sound 8 ft
To Scale
Toilets
e
5 ft
Black Masking
Way to model house
Emergency Exit Gate 1
Structure
size
Toilets
225X 80 ft
Round table sitting area with chairs Kitchen Area
Proposed
Counter
Finance
setup
Snack Serving
work station
180 ft
Officers room
Counter
Sales
Model
display
VIP Waiting
Lounge
With sofa sitting
Audio video Room
80 ft
Masking

8. Performer entry
Performer entry
Stairs for
Stairs for
30 ft
Sound Box
50 ft
Sound Box Sound Setup Fire Extinguisher
Sound setup 20ft
Sound Console Platform :- 20x12x1.5 ft Stage Setup
Sound console masking:- 20x12x1.5 ft •Stage:-50 x30x4 ft Miracleventz@9822025557
•Ramp:- 20x8x4ft
8 ft
•Skirting for back drop:- 60 x 35 Running Ft.
•Stairs:- 3 No's
•Black Masking in front of stage:- 650 Sq.ft
•Fire Extinguisher :- 4 Nos
•Black Masking Barricading In front of stage:- 174 x 2.5 Run.Ft
Stairs for guest entry
Sound & Light
Console
Fire Extinguisher Black Masking Barricading

9. Reference View for Stage

10. Miracleventz@9822025557
Kids & Ladies
Bangles
Fun Zone
Mehndi
50ft
50 ft
Palmist Merry go round Balloon shooting
Bouncy

11. Miracleventz@9822025557
Back Stage Work Area
30 ft
15 ft
Green Room
25 ft
15 ft
6 ft Scarf Folding
Staircase 10 ft

12. Food & beverages services
• At arrival tea coffee welcome can be served.
• Hi bar tea service for convenience.
• Starters on the go as invites settle down
• For drivers + security guards packed snacks
should be served in the parking area
• Wash rooms will be made available at parking
area

13. Security & safety
• All elements at the side can be used or we can provide the
same
• Security :- security personnel at the entry and exit point, also
at the parking area all major areas to be manned
• Ambulance:- equipped with medical facilities doctor , nurse to
be parked next to the venue.
• Fire brigade vehicle
• Fire extinguisher to be placed all over the venue
• Emergency exit to be well defined

14. Working time lines
• Ground clearing:- 2 days before the setup
starts
• Event setup:- 4 to 5 days duration
• Complete event ready by 8th June 2012.
• Dry run 9th June
• Overview
• Complete event ready-6 days before the event
day