MedITEX IVF Software with RFID

1.
MedITEX
instructions
for
clinical
IT
administrators:
RFID
Connector
1. A
patient
card
with
an
RFID
chip,
for
unique
identification
of
patients
The
empty
card
before
printing
and
attaching
it
to
a
patient
file:
Choose
a
patient,
click
on
Demographics,
then
click
on
the
drop-­‐down-­‐QM
button
choose
RFID/Barcode:
This
window
will
appear:
Document: RFID Connector
Created by: Janina Schober
and
CRITEX GmbH Stobäusplatz 4 93047 Regensburg GER
Version:
1
Date:
19.11.2013
Page
1
of
9

2.
Put
the
empty
card
on
the
RFID
reader:
In
the
same
time
in
MedITEX
IVF:
After
you
click
OK
the
code
from
the
chip
in
the
card
will
be
associated
with
the
demographics
section
of
the
current
patient.
Hint:
If
you
want
to
print
the
label
info
for
the
card,
click
on
the
button
“Print”
(to
print
immediately),
or
“print
with
options”
(drop
down
on
the
button
“Print”).
Now
you
will
see
the
barcode
label:
Now
you
can
use
the
card
to
identify
the
patient.
Every
time
you
put
this
card
on
the
reader,
the
patient
file
of
Jane
DEMO
will
be
opened,
and
her
demographics
data
will
appear.
Document: RFID Connector
Created by: Janina Schober
CRITEX GmbH Stobäusplatz 4 93047 Regensburg GER
Version:
1
Date:
19.11.2013
Page
2
of
9

3.
2. Authentication
of
MedITEX
users
–
clinic
staff
Starting
point:
For
each
employee
you
need
one
unassigned
RFID
card:
Click
on
System
-­‐>
Configuration
/
administration
-­‐>
Personal
settings:
Choose
the
drop-­‐down-­‐QM
button
and
choose
RFID
/
Barcode:
Document: RFID Connector
Created by: Janina Schober
CRITEX GmbH Stobäusplatz 4 93047 Regensburg GER
Version:
1
Date:
19.11.2013
Page
3
of
9

4.
Put
the
empty
card
on
the
RFID
reader:
In
the
same
time
in
MedITEX
IVF:
Now
the
employee
(here
with
user
name
test123)
has
his
own
card
for
authentication.
To
login
in
MedITEX
IVF
he
or
she
just
has
to
put
the
card
onto,
or
hold
it
above
the
RFID
reader.
3. Material
identification
in
laboratory
with
RFID
Starting
point:
A
patient
comes
for
semen
analyses:
Click
on
the
patient’s
Demographics
-­‐>
drop-­‐down-­‐QM
button
Put
the
empty
sample
dish
on
the
RFID
reader:
In
the
same
time
in
MedITEX
IVF:
Document: RFID Connector
Created by: Janina Schober
-­‐>
RFID/Barcode.
CRITEX GmbH Stobäusplatz 4 93047 Regensburg GER
Version:
1
Date:
19.11.2013
Page
4
of
9

5.
The
patient
gives
his
sample
to
the
laboratory.
The
staff
knows
immediately
whose
sample
it
is:
Put
the
sample
dish
with
the
patient´s
sample
on
the
RFID
reader:
In
the
same
time
in
MedITEX
IVF
the
patient
file
opens:
In
order
to
assign
the
sample
directly
to
its
semen
analyses
form,
click
on
patient’s
Lab.
diagnostics
-­‐>
new
sample
-­‐>
drop-­‐down-­‐QM
button
-­‐>
RFID/Barcode:
This
window
will
appear:
Document: RFID Connector
Created by: Janina Schober
CRITEX GmbH Stobäusplatz 4 93047 Regensburg GER
Version:
1
Date:
19.11.2013
Page
5
of
9

6.
Put
the
sample
tube
with
the
patience´s
sample
on
the
RFID
reader:
In
the
same
time
in
MedITEX
IVF:
So
every
time
you
put
this
sample
on
a
reader
connected
to
MedITEX,
the
correct
patient
file
will
automatically
open,
and
the
program
will
display
the
form
with
its
semen
analysis
data.
4. Professional
document
identification
with
RFID
Click
on
the
patient´s
Demographics
and
then
on
the
document
you
want
to
assign
an
RFID
identification
to,
for
example
Cryo
contract:
Click
on
the
drop-­‐downQM
button
Document: RFID Connector
Created by: Janina Schober
and
choose
RFID/Barcode.
This
window
appears:
CRITEX GmbH Stobäusplatz 4 93047 Regensburg GER
Version:
1
Date:
19.11.2013
Page
6
of
9

7.
Put
the
document
on
the
RFID
reader:
In
the
same
time
in
MedITEX
IVF:
Next
time
the
you
put
this
document
on
RFID
reader
MedITEX
will
find
it’s
electronic
version
immediately.
5. No
possibility
for
a
mistake
in
the
lab
–
where
a
single
mistake
is
not
acceptable
Starting
point:
Two
samples
from
one
couple
are
collected
in
the
laboratory
Document: RFID Connector
Created by: Janina Schober
CRITEX GmbH Stobäusplatz 4 93047 Regensburg GER
Version:
1
Date:
19.11.2013
Page
7
of
9

8.
Click
on
the
scanner
button
in
Culture:
The
Matcher
window
will
appear:
1. First
possible
situation:
Put
two
samples
on
the
RFID
reader:
In
the
same
time
in
MedITEX
IVF:
These
two
samples
belong
together.
You
may
proceed
with
fertilization.
Document: RFID Connector
Created by: Janina Schober
CRITEX GmbH Stobäusplatz 4 93047 Regensburg GER
Version:
1
Date:
19.11.2013
Page
8
of
9

9.
2. Second
possible
situation:
Put
two
samples
on
the
RFID
reader:
in
the
same
time
in
MedITEX
IVF:
These
two
samples
do
not
belong
together!
MedITEX
IVF
will
stop
and
require
that
the
user
has
identifies
himself
in
order
to
proceed.
A
witness
point
will
be
written
to
the
log,
indicationg
that
the
user
tried
to
match
materials
from
persons
that
do
not
form
a
couple.
6. The
tool
responsible
for
the
communication
with
RFID
antenna
is
RFID
Connector.
It
runs
in
the
background
and
handles
automatically
all
communication.
Document: RFID Connector
Created by: Janina Schober
CRITEX GmbH Stobäusplatz 4 93047 Regensburg GER
Version:
1
Date:
19.11.2013
Page
9
of
9