Challenges for ipsas_adoption_-_final_-_1_nov_2011
Overcoming the Challenges of IPSAS TransitionTransition Strategies for: Successful IPSAS Implementation
Agenda• Introductions• Overall Planning and Project Management – Transition scoping – Methodology for implementation – What is driving the decision to adopt IPSAS? – Choices and Their Impacts on Implementation – Who Should be part of the IPSAS transition team?• High Impact Areas for IPSAS Transition• Treatment of Presentation of Financial Statements Considerations• Treatment of Fixed Assets and Considerations• Cash versus Accrual Accounting• IPSAS PARTNER Demonstration• Closing Remarks and Questions and Answers
Seminar Materials Disclaimer • Presenters at the seminar have prepared materials for the interest of participants. We trust that you will find the materials useful, but given the changing nature of the topic matter and the summary level of today’s presentation, neither presenters, nor Issues Central, Inc., can warrant that the use of the materials would be adequate to discharge the legal or professional liability of participants in the conduct of their practice or business operations.
About Issues Central, Inc.• To support our IPSAS consulting practice, Issues Central introduced IPSAS PARTNER. The world’s first transition product for IPSAS conversion. IPSAS PARTNER is the leading software solution to help automate and streamline the transition from local government accounting standards to IPSAS with ongoing IPSAS compliant financial reporting. •Global website: www.ipsaspartner.com•To support our IFRS consulting practice in 2008 Issues Central introduced the world’s first GAAP-‐to-‐IFRS transition product -‐ IFRS PARTNER. IFRS PARTNER is the leading software solution worldwide to help automate and streamline the transition from local GAAP to IFRS (and then provide ongoing IFRS compliant financial reporting. • Global website: www.ifrspartner.com
Seminar Presenter: Catherine Connally, CIA • Catherine Connally has over twenty-‐five years experience in financial management and compliance, internal audit and executive management. She began her career in the extractive sector with internal audit responsibilities in both the mining and oil & gas sectors with Atlantic Richfield and British Petroleum. • She is a well known technology and compliance sector entrepreneur having started technology businesses in both the United States and Canada. • She has provided seminars and workshop to over one thousand organizations Catherine Connally around the world on IFRS transition and related financial compliance activities.CIA • Catherine is a co-‐author and primary architect of industry leading financial President of Issues transition and compliance products including IFRS PARTNER for GAAP to IFRS Central, Inc and CFO PARTNER for Sarbanes-‐Oxley compliance. • She graduated in finance with honours from the University of Colorado at Boulder and is a Certified Internal Auditor. • She has extensive knowledge of International Financial Reporting Standards (IFRS) and her lead role in the development of the IFRS PARTNER product has led to the market success of the product with over two hundred organizations in all key business sectors. Ms. Connally is a frequent speaker on IFRS transition and internal controls.
Seminar Presenter: Charley Best, MBA • Charley Best has over 25 years of experience in executive management and consulting roles across the manufacturing, technology, and services sectors. He is an authority on the application of sound project management techniques to complex projects such as the transition to international financial reporting standards (IFRS) in various national settings. • At Issues Central, Inc. (ICI) Charley has organized the company’s IFRS campaigns across Canada, the United States and abroad to bring over 200 companies to the new IFRS standards. Charley has worked extensively with companies and regulators in Canada, the United States, South Africa, and recently Nigeria, to Charley Best develop and deliver methodologies and tools to streamline costs and time-‐to-‐MBA comply for areas such as IFRS transition, Sarbanes-‐Oxley Act of 2002, NI 52-‐109, Vice President of and Executive Compensation Disclosure. Issues Central, Inc. • He is in charge of ICI’s IFRS activities in Nigeria and since November 2010 he and (Toronto, Canada) and his team have provided IFRS TRAINING and training to over 100 organizations including regulators, NSE listed firms, government entities and external auditors. • He is also the main project architect behind the IFRS Transition Program series for Insurance, Manufacturing and other sectors in Nigeria. Charley is a best-‐selling author of the Manufacturing Systems Implementation Methodology (MSIM) first published in 1988. He has a BA from Queen’s University in Kingston, Ontario, Canada and an MBA from York University in Toronto, Canada.
Seminar Presenter: Marc Neal, CMA • Marc Neal has over 27 years of experience in accounting and executive financial and project management roles. • His international accounting experience includes ad Deputy Director Finance for the Supply Division and Agency of the North Atlantic Treaty Organization (NATO). In that role he successfully transitioned NATO from cash accounting to full accruals accounting using IPSAS. The project deliverables included application standards for the 21 reporting entities, and sample disclosure notes that would be adapted to individual entity reporting requirements. Marc Neal, • This four year implementation of IPSAS also involved dealing with the following related issues: refining and implementation of new CMAIPSAS PARTNER – projects both IT and construction related; handling change Product Manager management issues related to internal development projects; successful implementation Oracle 7 ERP solutions; establishment of Activity Based Costing (ABC); review of contracts, MOUs and implementing agreements; oversaw the execution of operational budgets in excess of 1.5 billion Euros; providing internal financial management reports for the use of the board of directors and senior management; and lastly the management of 32 staff. • Marc is a graduate of the University of Ottawa, Ontario, Canada and is a Certified Management Accountant (CMA).
Overall PlanningTransition scoping and diagnostic:The overall steps to a successful IPSAS transition encompass the following: – Identification of an appropriate transition team • All individuals who will participate as project team members and advisors – Identifying the optimal implementation criteria across the entities impacted entities
Overall Planning (cont’d)Transition scoping and DiagnosticThe overall steps to a successful IPSAS transition encompass the following: – Cross functional areas to be evaluated in addition to the finance and accounting areas such as: • Business processes, • ITC requirements, • the audit function, • stakeholder management and • change management areas
Overall Planning (cont’d)The overall steps to a successful IPSAS transition encompass the following: – Engagement of the External Audit Function: • Court of Auditors, • internal auditors, • audit committees, and • senior financial expert body
Methodology for implementation• The choices you make when implementing across the various levels and entities are critical• There are many potential ways to approach the adoption of IPSAS. – Careful consideration should be taken to evaluate the impact in the following areas: • What is the time line for implementation? • At what level will consolidation take place? • What are the spheres of influence between entities? • Can certain parts of the entity implement first without an adverse impact on other areas?
Methodology for implementation (cont’d) – Careful consideration should be taken to evaluate the impact in the following areas: • What are the future chart of accounts requirements? • How will future changes in chart of accounts be accommodated? • What is the level of IPSAS competence within the entities? • Will a phased in approach be utilised? • Will a phased-‐in approach be taken to accommodate training requirements?
Choices and Their Impacts on ImplementationIPSAS versus a custom set of standards:• Developing a set of national public sector custom set of standards: – Takes many years to develop – Independence from international influence – May put the organisation on its own as opposed to part of the international community• Very costly to develop in terms of staff availability = high opportunity cost
Choices and Their Impacts on Implementation (cont’d) • Adopting IPSAS has many benefits which include: – Reduced time to implementation, – Lower opportunity costs, – Comprehensive set of standards: • Developed with combined world-‐wide expertise • Benefit of evolving over many years and • Are in line with IFRS – IPSASB is comprised of experts from around the world • Board has very good process for evaluating and setting standards – Standards are internationally recognized • The standards address most situations governments and public sector organizations face – IPSAS is promoted by the World Bank
Choices and Their Impacts on Implementation (cont’d) Incremental versus “Big Bang” implementation: • A decision to implement IPSAS incrementally may require significantly longer than a “Big Bang” implementation – but often provides a smoother transition and does spread the cost over a longer period of time • Incremental implementation will have an impact on the ability to consolidate financials • Scheduling IT system upgrade requirements is difficult with an incremental approach
Who Should be part of the IPSAS Transition Team? • The IPSAS Transition Team should be: – A multidisciplinary team with representation from budget, accounting, IT, Business functional areas, • The basic team should have reporting lines to a decision making committee – such as an audit committee with financial Experts • The team will need access to: – Audit authority, or – external auditors, – to ensure that decisions can be supported within the audit • The team will need to provide regular updates to the Executive Board
What are Team Responsibilities? • Team responsibilities include: – Responsibility for project management, – Accounting policy development – Support for implementation – Change management activities, – Communications with auditors and executive committees – Training
High Impact Areas for IPSAS Transition• Presentation of Financial Statements• Property plant and equipment• Intangible assets• Inventory• Accruals accounting• Cash flow statements• Investment in associates• Budgets• Consolidations
Treatment of Fixed Assets Issues and Considerations
Fixed Assets Issues and Valuation• Within many public sector organizations, fixed assets poses a great deal of difficulty – Difficulties arise in terms of: – assessing an initial value for assets, particularly for large assets such as infrastructure, heritage assets, artwork and so on• Valuation choices and options include: – historical cost, – independent evaluators/appraisers
Fixed Assets Issues and Valuation• There are choices to make – To depreciate the asset over its useful life or – To revalue on a periodic basis • Within IPSAS, the choice to amortize or revalue are made for each class of assets• IPSAS allows for a 5 year transition period for fixed assets – from the first year of presenting IPSAS compliant financial statements
Accrual & Cash Basis AccountingDiscussion and Advantages/Disadvantages
Reasons for Change to Accrual Accounting • What is driving the decision to move to accruals accounting? – According to recent studies, there is an increased drive towards the adoption of accrual based accounting standards for the public sector. • Top reasons cited include: – Increased transparency – Increased insight into the use of and stewardship of the public’s tax payments and the assets entrusted to the government – Overall better information for decision making purposes
Cash versus Accrual AccountingAdvantages of Cash Accounting• Simpler to maintain• Data can be taken from minimal sources: – bank statements – cheque books – deposit book• Preparation of financial reports requires less time because minimal adjustments are required when prepared from cash records• People with limited accounting knowledge can more easily understand the financial reports• Finalized financial reports can be prepared on demand without the need for adjusting entries
Cash versus Accrual Accounting (cont’d)Advantages of Cash Accounting• Simpler to maintain• Data can be taken from minimal sources: – bank statements – cheque books – deposit book• Preparation of financial reports requires less time because minimal adjustments are required when prepared from cash records• People with limited accounting knowledge can more easily understand the financial reports• Finalized financial reports can be prepared on demand without the need for adjusting entries
Cash versus Accrual Accounting (cont’d)Disadvantages of Cash Accounting• Financial reports do not represent the true financial position and performance of the business• This method does not comply with the accounting concept of the matching principle• Financial institutions may not accept this accounting method when making loan applications• It is an unreliable financial analysis and decision making tool due to an incomplete picture of financial commitments• Performance comparisons are difficult: – With previous period results and – Other organisational benchmarks
Cash versus Accrual Accounting (cont’d)Advantages of Accrual Accounting• Provides a truer and fairer representation of the financial position and performance of the organization• Complies with accounting standard requirements• Financial reports have more credibility with financial institutions and investors• More reliable financial analysis and decision making tool with valid comparisons with prior periods and benchmarks• Positions the organization for future growth – Accrual accounting system will eventually need to be adopted
Cash versus Accrual Accounting (cont’d)Disadvantages of Accrual Accounting• More transactions are required to record the same number of financial events• More complex with the requirements to calculate and manage the end of period adjustments .• Often requires the professional accounting training to assist in preparation of the financial statements• Greater requirement to retain all source documents to help identify the timing and scope of revenues and expenses• Financial reports take longer to prepare since income/expense adjustments require additional investigation
Cash versus Accrual Accounting (cont’d)• The benefits of accrual accounting are to ensure transparency to stakeholders • With accrual accounting, there is greater visibility on assets and liabilities, – This does not exist with a cash basis presentation• In other words, presentation is more accurate under accrual based accounting and more comparable world-‐wide• As a result the organization has a greater ability to develop and track key performance metrics
The IPSAS PARTNER approach to meeting your transition requirementsA step-‐by-‐step, GAAP-‐to-‐IPSAS methodology delivered as an easy-‐to-‐use product with support and assistance
Product Benefits • Rapid to deploy • Cuts through the IPSAS fog and gets you working immediately • Create policies quickly and accurately • Impact Assessment documentation easily customized • Reporting will help you to substantiate your decision making for audit committees and external auditors • Works with Microsoft Office® tools • Proven product and very affordable • Various options for deployment
IPSAS PARTNER -‐ GAAP to IPSAS TransitionStep 5: Generate IPSAS policy impact assessment Step 6: details for review Generate IPSAS policy impact assessment details documentation for measurement, disclosures, systems, business activities and internal controls. Step 4: Step 7: Review ‘Clean Slate” Document policy Draft IPSAS Policies decisions for review and generate adjustments and Step 3: Generate Scoping & IPSAS elections. Diagnostic Reports Step 8: Step 2: Prepare opening balance Capacity sheet, notes and quarterly Building comparatives. on IPSAS Step 1: START HERE Develop Project Plan
Two Options for IPSAS PARTNER• Option One: – IPSAS PARTNER Software + Content plus – Training and Support
Two Options for IPSAS PARTNER• Option Two: – Tailored workshops with experts on IPSAS delivering capacity building with your peers – As part of the workshops, assistance in completion of project deliverables – IPSAS PARTNER software + Content – Training and Support
What you are about to see Brief product demonstration: • Quick overview of IPSAS PARTNER structure • Then focus on: – IPSAS Draft Policies with elections – Disclosure checklists – Helpful templates for calculations and analysis – Impact Assessment documentation – Graphical reporting for project management and auditors
Special Pricing Available until 31 December • For the first 25 organisations who become IPSAS PARTNER customers – There is a special 33% discount available for placing an IPSAS PARTNER software order by 31 December – If this is of interest to you, please contact us after this session and we will put together a proposal specially tailored to your organisation
Discussion and Questions Note: you can use the chat feature to ask questions or email firstname.lastname@example.org
Contact Information• For sales and pricing information please contact: – Charley Best – Vice President • E-‐mail: email@example.com • Tel: +14169771496 ext 112• For questions about today’s seminar materials please contact: – Marc Neal – IPSAS Product Manager • E-‐mail: firstname.lastname@example.org