2. Introduction
I was tasked with researching and choosing travel and accommodation
arrangements for my managers 2 day business conference in London on the 30th
and 31st January 2014.
The first thing I had to do was make a plan, I then had to carry out a short survey
between my work colleagues to find out which type of transport they prefer.
I then had to research the top two methods of transport that my colleagues chose.
Next I decided to research prices of three alternative accommodation choices.
I also then had to calculate the distance from the hotel to the conference suite and
decide whether a London Underground pass was required.
These are my results.
Application of Number Level 1
3. The Survey
Survey results
6
5
Number of people
5
4
Car
Train
3
Bike
2
Bus
2
1
1
0
0
Car
Train
Bike
Method of transport
The top two results were by car and by train.
Application of Number Level 1
Bus
4. By Car
I had to calculate the cost of fuel to get to
the conference event.
I went on Google maps to see how many
miles it would be.
I then went on a fuel cost calculator to
calculate the cost of fuel.
As seen in the screenshot on the right, one
journey will cost £23.04, therefore two
journeys will cost £46.08.
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5. By Train
I had to find a train that
would get to London in
plenty of time for the
conference.
I used the Nation Rail
Enquires service to find the
most appropriate train for
the journey there and back.
Outward
Inward
Total For 2 Journeys = £200
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6. Accommodation
Hotel 1 – Ibis Excel
This is a 2* hotel which is located 0.8 kilometres
from the venue of the conference. One night in
this hotel would cost £35.15, therefore two
nights will cost £70.30.
Facilities include: Internet access, air
conditioning, bus/car parking, restaurant and
hair dryer in the bathroom.
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7. Accommodation
Hotel 2 – Aloft London
Excel
This is a 4* hotel which is located 0.4 kilometres
from the venue of the conference. One night in
this hotel will cost £99.00, therefore two nights
will cost £198.00.
Facilities include: Internet access, swimming
pool, bar, convenience shop, gym and a pet
friendly programme.
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8. Accommodation
Hotel 3 – Prince Regent
Hotel
This is a 3* hotel which is located 2.8
kilometres from the venue of the
conference. One night in this hotel will cost
£129.00, therefore two nights will cost
£258.00.
Facilities include: 24 hour reception, fast
check in/out, pc and internet access,
private parking, free breakfast, sound proof
rooms and heated towel rails.
Application of Number Level 1
9. London Underground
Travel
A two day London Underground
pass costs £64. This offers
unlimited travel on any
underground train for two days.
This option will only be required if it
is decided that a train will be the
most cost efficient way of getting
to London.
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10. Food and Drink
The company has a policy of
£100 per day for food and
drink. This is a two day
conference, therefore the
total cost will be £200.
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11. Conclusion
The decisions that I have made are to travel by car and to stay at the Ibis Excel hotel.
I have made these decisions because they are the most cost effective.
By using a car as the method of transport we saved £153.92 compared to travelling
by train.
By staying at the Ibis Excel hotel we saved £127.70 compared to the Aloft London
Excel hotel and £187.70 compared to the Prince Regent Hotel. We also saved a
further £64 by not requiring the two day London Underground pass.
The £100 per day food allowance has also been included.
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12. Conclusion - Continued
These are the total expenses when travelling by car
Transport
method
Car
£46.08
Hotel
Ibis
Excel
£70.30
Underground
Pass
Food
and
drink
Total
Accomadation
22%
63%
Not required
£0
£200
Travel
15%
Food and Drink
£316.36
0%
Underground Pass
These are the total expenses if travelled by train.
Transport
method
Train
£200
Hotel
Ibis
Excel
£70.30
Underground
pass
Food
and
drink
Total
Travel
38%
37%
Accomadation
Food and drink
2 day pass
£64.00
£200
£534.30
Application of Number Level 1
12%
13%
Underground
pass
