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# Conference Planning

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### Conference Planning

1. 1. Application of Number Level 1
2. 2. Introduction I was tasked with researching and choosing travel and accommodation arrangements for my managers 2 day business conference in London on the 30th and 31st January 2014. The first thing I had to do was make a plan, I then had to carry out a short survey between my work colleagues to find out which type of transport they prefer. I then had to research the top two methods of transport that my colleagues chose. Next I decided to research prices of three alternative accommodation choices. I also then had to calculate the distance from the hotel to the conference suite and decide whether a London Underground pass was required. These are my results. Application of Number Level 1
3. 3. The Survey Survey results 6 5 Number of people 5 4 Car Train 3 Bike 2 Bus 2 1 1 0 0 Car Train Bike Method of transport The top two results were by car and by train. Application of Number Level 1 Bus
4. 4. By Car I had to calculate the cost of fuel to get to the conference event. I went on Google maps to see how many miles it would be. I then went on a fuel cost calculator to calculate the cost of fuel. As seen in the screenshot on the right, one journey will cost £23.04, therefore two journeys will cost £46.08. Application of Number Level 1
5. 5. By Train I had to find a train that would get to London in plenty of time for the conference. I used the Nation Rail Enquires service to find the most appropriate train for the journey there and back. Outward Inward Total For 2 Journeys = £200 Application of Number Level 1
6. 6. Accommodation Hotel 1 – Ibis Excel This is a 2* hotel which is located 0.8 kilometres from the venue of the conference. One night in this hotel would cost £35.15, therefore two nights will cost £70.30. Facilities include: Internet access, air conditioning, bus/car parking, restaurant and hair dryer in the bathroom. Application of Number Level 1
7. 7. Accommodation Hotel 2 – Aloft London Excel This is a 4* hotel which is located 0.4 kilometres from the venue of the conference. One night in this hotel will cost £99.00, therefore two nights will cost £198.00. Facilities include: Internet access, swimming pool, bar, convenience shop, gym and a pet friendly programme. Application of Number Level 1
8. 8. Accommodation Hotel 3 – Prince Regent Hotel This is a 3* hotel which is located 2.8 kilometres from the venue of the conference. One night in this hotel will cost £129.00, therefore two nights will cost £258.00. Facilities include: 24 hour reception, fast check in/out, pc and internet access, private parking, free breakfast, sound proof rooms and heated towel rails. Application of Number Level 1
9. 9. London Underground Travel A two day London Underground pass costs £64. This offers unlimited travel on any underground train for two days. This option will only be required if it is decided that a train will be the most cost efficient way of getting to London. Application of Number Level 1
10. 10. Food and Drink The company has a policy of £100 per day for food and drink. This is a two day conference, therefore the total cost will be £200. Application of Number Level 1
11. 11. Conclusion The decisions that I have made are to travel by car and to stay at the Ibis Excel hotel. I have made these decisions because they are the most cost effective. By using a car as the method of transport we saved £153.92 compared to travelling by train. By staying at the Ibis Excel hotel we saved £127.70 compared to the Aloft London Excel hotel and £187.70 compared to the Prince Regent Hotel. We also saved a further £64 by not requiring the two day London Underground pass. The £100 per day food allowance has also been included. Application of Number Level 1
12. 12. Conclusion - Continued These are the total expenses when travelling by car Transport method Car £46.08 Hotel Ibis Excel £70.30 Underground Pass Food and drink Total Accomadation 22% 63% Not required £0 £200 Travel 15% Food and Drink £316.36 0% Underground Pass These are the total expenses if travelled by train. Transport method Train £200 Hotel Ibis Excel £70.30 Underground pass Food and drink Total Travel 38% 37% Accomadation Food and drink 2 day pass £64.00 £200 £534.30 Application of Number Level 1 12% 13% Underground pass
13. 13. Sources http://www.swanseaitec.co.uk/ http://www.fuel-economy.co.uk/calc.shtml http://ibishotel.ibis.com/gb/united-kingdom/index.shtml http://www.aloftlondonexcel.com/ http://www.princeregent-hotel.com/ http://www.tfl.gov.uk/tickets/fares-2013/28901.aspx https://maps.google.co.uk/ http://www.nationalrail.co.uk/ Application of Number Level 1