MIS Presentation


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Management Information System developed by Ibrahim Rahmani - Xala Technologies

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MIS Presentation

  1. 1. Planning, designing and management services for Infrastructure, eBusiness, software solutions Mapping GIS solutions Business management training Support services, technology training
  2. 2. Company Background - Fact sheetXala Group (http://www.xala.no) is the leading information communication technology and office solutions firm,providing full range of technical support services, consultation and has a successful track record of deliveringprojects on-time, within budget state of the-art solutions that meet your needs.6.1 SOLUTIONS WE PROVIDE Software Development and Solutions Database Development and Integrations Infrastructure Solutions E-Business Solutions Support Services Training Services6.2 PROVEN EXPERTISE“Expertise is about delivering solutions innovatively, efficiently and effectively with the utmost professionalism, “WEHAVE THE TEAM OF EXPERTS”6.3 ALLIANCE / PARTNERSHIPOur strategic alliances and business partners are in the vein of our solutions, we are open to capitalize onmanagers and acquisition as well as merger alternatives such as joint venture, strategic alliances agreements withother well known organizations around the world.
  3. 3. About MIS Management Information System (MIS) is designed to perform duties in relation to HR, Personnel, Administration, Payroll and Finance Department. It’s an applicationManagement Information System structured as a Relational Database Management System (RDBMS). MIS encapsulates the functionality of all mentioned departments into one solution/application using the standard operating procedures (SOP). MIS is designed/developed keeping in mind the requirements of different departments. Information is shared among all departments and parts of the MIS e.g. when an employee record is entered into the HR/Administrative Management System (AMS), the employee Payroll information is automatically presented to the Payroll Management System (PMS) for processing the monthly payroll for the employees and record of his/her pension/profit. (see Figure – MIS Data Flowchart for more details)
  4. 4. Management Information System MIS Flowchart
  5. 5. MIS Part - 1 Administrative/HRManagement System
  6. 6. Administrative Management System (AMS) is designed to perform HR and administrative activities and keep accurate profiles of staff Members.Administrative Management System Its architecture is based on Microsoft’s Solution Framework (MSF). The interface is designed to be user-friendly and informative. The concept of tool tip texts and clear and self-explanatory icons on the Toolbar are used. There are keyboard shortcut keys as well as Function keys that have been incorporated into the software and that is sure to please the keyboard lovers. The software is partially secured with security levels that control whether access to software is granted or not. It keeps a record of all users that have carried out critical operations so that any erroneous entries can be traced back to the user. Features/Functions of AMS:  Keep accurate profiles of Staff  Staff Recruitment & Termination history  Staff Demotion & promotion history  Record of Service Contracts  Attendance Reports  Accurate Leave Record  Staff Performance & TOR  Staff Employment Histories  Staff Training History  Track of Pay Rules/Pay Scales
  7. 7. Administrative Management System AMS Employee Profiles
  8. 8. Administrative Management System AMS Employee Lists / Employment History
  9. 9. Administrative Management System AMS Leave Records
  10. 10. Administrative Management System AMS Attendance Reports
  11. 11. Administrative Management System AMS Training
  12. 12. MIS Part - 2Payroll Management System
  13. 13. Payroll Management System (PMS) is the 2nd Part of the MIS. It is designed to perform the duties of Payroll Section in Personnel Department. Proper relationship is designed between AMS & PMS so that the Employee Profiles will always be used from AMS data integrity errors and double entry.Payroll Management System Part 1: PMS Payroll Keep track of Staff Salary Scale Keep track of Staff Demotion, Promotions, Recruitment, Termination and Monthly Allowances Provide Monthly Salary Sheets Integration with FMS (Financial MS) for the Payroll voucher automatically generated. Part 1: PMS Pension Keep accurate record of Pension Distribution of Pension Profit Record of Pension Payments & Receipts Pension Ledgers Pension Summaries/Reports Integration with FMS (Financial MS) for the Pension payroll ledger incorporated with the Reserve and Investment Accounts.
  14. 14. PMS Payroll Functionality PMS payroll is a function of the PMS which generates monthly payroll from the Attendance created in AMS. Allowances, absence & loss of pay are deducted as counted in AMS Attendance.Payroll Management System Further adjustment of the Employees’ Payroll, for example additions, bonuses & deductions can be performed using different search functionalities in PMS payroll. PMS Payroll functions/features can be described as followings: PMS Monthly Payrolls - Detailed Salary Sheets as per the attendance by AMS PMS Payroll Summaries - Summaries of the payroll as per search options PMS Payroll adjustments - Adjustments (bonuses, deductions, loss of pay & etc.) PMS Payroll histories - Individual/general payroll histories PMS Payroll Analysis - Search, Print & Analysis on various options
  15. 15. Payroll Management System
  16. 16. MIS Part - 3Inventory & TransportManagement System
  17. 17. Inventory Management System (IMS), is designed to track activities in Logistic & Inventory section. Activities are divided major parts, which are as following:Inventory Management System Inputs Utilities Goods Receiving Report Items Entry/Modification Goods Issue Form Vehicles Entry/Modification Goods Return Note Employees Entry/Modification Stores Entry/Modification Vehicle Information Suppliers Entry/Modification Transport Bill (spare parts, fuel, Labor charges lubrications & labor charge) Fuel types Spare parts entry Lubrications Reports Configuration Store Ledger Exchange Rate Store Sub Ledger Projects Inventory Users Spare parts inventory Backup/Restore Vehicle fuel & lubrications history Help/Support Vehicle expense reports Item Status Information
  18. 18. Inventory Management System
  19. 19. MIS Part - 4Financial Management System
  20. 20. FMSv2.0 is designed in Non-business/non-profit platform of the International Financial Accounting Standards. Non-business/non-profit organizations plan and operate for goals other than profit. These goals include education, security, health and social. A list of non-business often includes museums, libraries, fraternities, roadways, hospitals, humanitarian organizations and schools.Financial Management System Non-business organizations lack an identifiable owner. Still, the demand for accounting information in non- business organizations is high because they are accountable to their sponsors. Sponsors include taxpayers, donors, lenders or other constituents. Accounting for these organizations usually follows a fund-based system, but the basic principles are similar to accounting for business organizations. In all of these organizations, accounting captures and reports key information about their activities. Financial Reports (Reporting templates advised by UNMACA) Trail Balances (2 Currencies, e.g. US $ & Afghanis) Monthly Consolidated Expenditure Statement Transactions (2 Currencies) Income & Expenditure Statement Bank/Cash Payments Shared Cost Statement Bank/Cash Receipts Budget & Expenditure Statement Journal Balance Sheet Books of Accounts (2 Currencies) Financial Rules/SOP Bank books Chart of Accounts Cash books Cost Classification Codes Journal Book Currencies Exchange Rates Ledger Book Sub Ledger Book
  21. 21. FMS Transactions is a collection of three useful functionalities which includes a. Transactions Search form, b. Transactions Entry form and c. Transactions Print-out. Details of the different user interfaces of Transactions are provided in this chapter.Financial Management System Transactions Search Form Transactions Entry Form Transactions Print-out Transaction Titles of Affected Date Accounts Transaction Dollar amount of explanation debits and credits
  22. 22. Financial Management System
  23. 23. Financial Management System
  24. 24. With MIS Xala technologies will provide the following services:• Installation and Configuration of MIS & required software packages• Successful implementation of MIS within organization• Training on MIS for required staff• Free of charge Support services for MIS up to one year
  25. 25. Contact us Vallerveien 134, 1346 Gjettum | Phone: +47 47268575, 90156449 Email: info@xala.no | URL: www.xala.no