Sage Library System: Past, Present, Future
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This presentation summarizes the past, present, and future of the Sage Library System consortium. Sage is composed of over 75 libraries in Oregon and provides shared resources and services like an integrated library system, cataloging, and courier delivery. Currently governed through Eastern Oregon University, the presentation discusses options to change the fiscal agent role to increase stability, flexibility, and accountability long-term, such as establishing a special district library. Potential impacts of changing fiscal agents include relocating employees, servers, and governance agreements.
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Sage Library System: Past, Present, Future
- 1. Sage Library System Past, present, future Presented by: Buzzy Nielsen Library Director & Sage User Council Chair February 11, 2014 This presentation is licensed under a Creative Commons 3.0 Attribution United States license. http://www.creativecommons.org
- 2. Sage Library System: A consortium of over 75 libraries and other institutions in Oregon that seeks to share resources among their members.
- 3. Types of libraries 1 university library 4 community college libraries 44 public libraries 20 K-12 school libraries 3 special libraries (museums, medical)
- 4. Shared services Technical staff and infrastructure Integrated Library System Policies Courier service Catalog
- 5. Geography
- 6. Governance Eastern Oregon University* Sage User Council Budget Committee Circulation Committee Governance Committee • 1 rep from Eastern Oregon University • 2 reps from K-12 schools • 3 reps from public libraries serving <5,000 • 2 reps from public libraries serving 5,000-15,000 • 2 reps from public libraries serving >15,000 • 1 rep from multi-branch library districts • 1 rep from community college libraries • 2 reps from resource-sharing partners • Cataloging Committee Courier Committee Nominating Committee Systems Manager Technical Support Specialist Hood River County Library District* *EOU acts as fiscal agent for the Systems Manager and Sage generally. HRCLD acts as fiscal agent for the Technical Support Specialist.
- 7. Courier Columbia Gorge Community College: 2 sites Hood River Library: 4 sites The Dalles Wasco County Library: 5 sites Arlington Public Library: 2 sites InterMountain ESD: 21 sites Union/Wallowa courier: 9 sites Eastern Oregon University: 2 secondary dropsites, 11 postal mail sites, plus itself La Grande Public Library: 1 site Grant County Library: 1 site Harney County Library: 1 site Primary dropsite Secondary dropsite Lake County Library: 1 site Baker County Library: 6 sites Treasure Valley Community College: 7 sites
- 8. Sage budgets $350,000 $296,321 $300,000 $245,500 $250,000 $200,000 $187,797 $194,466 2008-09 2009-10 $207,074 $208,760 2010-11 2011-12 $231,498 $150,000 $100,000 $50,000 $0 2012-13 2013-14 2014-15* * These years include costs for grants for extra projects.
- 10. Member fees, 2013-14 Resource sharing partners, $3,660 Eastern Oregon University, $19,380 Community colleges, $17,780 Public libraries >15,000, $71,400 Special libraries, $1,020 K-12 schools, $9,500 Public libraries <750, $5,100 Public libraries 750-2,000, $9,760 Public libraries 2,000-5,000, $9,625 Public libraries 5,000-15,000, $45,700
- 11. Sage members 80 69 70 73 75 72 60 50 40 40 40 40 2007-08 2008-09 2009-10 30 20 10 0 2010-11* 2011-12 2012-13 2013-14 * In 2010-11, GorgeLINK merged with Sage. GorgeLINK included libraries in Hood River, Wasco, and Sherman Counties.
- 13. Items loaned within Sage 60,000 52,494 50,000 44,517 40,000 30,000 26,962 19,543 20,000 13,051 10,000 0 16,028 1.9% of circ 2.1% of circ 2.2% of circ 2.7% of circ 3.6% of circ 4.2% of circ 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13
- 14. Fiscal agent Accounting Contracting Courier support Human resources Information technology Office space
- 15. Decentralization Accounting Contracting Courier support Human resources Information technology Office space
- 18. Changing fiscal agents ? Accounting Contracting Courier support Human resources Information technology Office space
- 19. Fiscal agent options Independent 501(c)(3) nonprofit Pros: independent, flexible, fewer restrictions Cons: time-consuming, duplicative, unstable, private Go under existing nonprofit (e.g. LEO) Pros: simpler, non-repetitive Cons: mission fit, private, unstable Go under special district library Pros: stabler, non-repetitive, accountable Cons: more restrictive, less independent
- 20. Fiscal agent options Independent 501(c)(3) nonprofit Go under existing nonprofit (e.g. LEO) Go under special district library Pros: stabler, non-repetitive, accountable Cons: more restrictive, less independent
- 21. Current governance Eastern Oregon University* Sage User Council Budget Committee Circulation Committee Governance Committee • 1 rep from Eastern Oregon University • 2 reps from K-12 schools • 3 reps from public libraries serving <5,000 • 2 reps from public libraries serving 5,000-15,000 • 2 reps from public libraries serving >15,000 • 1 rep from multi-branch library districts • 1 rep from community college libraries • 2 reps from resource-sharing partners • Cataloging Committee Courier Committee Nominating Committee Systems Manager Technical Support Specialist Hood River County Library District* *EOU acts as fiscal agent for the Systems Manager and Sage generally. HRCLD acts as fiscal agent for the Technical Support Specialist.
- 22. Future governance Special District District Director Sage User Council Budget Committee Circulation Committee Governance Committee • 1 rep from fiscal agent • 2 reps from K-12 schools • 3 reps from public libraries serving <5,000 • 2 reps from public libraries serving 5,000-15,000 • 2 reps from public libraries serving >15,000 • 1 rep from multi-branch library districts • 1 rep from community college libraries • 2 reps from resource-sharing partners Cataloging Committee Courier Committee Nominating Committee Systems Manager Technical Support Specialist
- 24. Potential changes Relocating employees Relocating servers New agreement and bylaws Possible fee increases to cover … Administrative costs (accounting, HR) Office space Payroll taxes Technology costs (bandwidth, hosting, equipment)
- 26. Thank you View this presentation online: http://www.slideshare.net/hrcld This presentation was made using open source software: Linux Mint Operating system LibreOffice Impress Presentation program Firefox Web browser GIMP Shutter Image editor Screenshot utility Evergreen Integrated library system