attached is the high level SAP cutover strategy FI CO MM PS module in oil and gas company

1. Cutover strategy discussion
Jan 22, 2016

2. Cutover Strategy Decision
Go Live on April, 2016 with initial balance Jan 2016

3. Timeline Go Live on April 2016 with initial balance Jan 2016

4. Risk of Go Live on April, 2016 with initial balance Jan 2016 and
backlog with detail per transaction all module
Pro Cons
1. All data transaction from
Jan 2016, recorded on
system
1. During manual transaction (recording data transaction Jan – March),
Users will face the difficulties on recording data transaction that will be
input as back log data since SAP master data not yet finalized and sign-
off, and system not yet tested (UAT not yet done).
2. Go live on April take lower
risk than Go Live on march
2. Manual transaction period is long i.e. 1 Jan until 14 March 2016, and will
bring risk to not possible to key-in all the data into SAP system within
the backlog period (14 Mar-25 April)
3. Potential discrepancy of financial statement and inventory report
between non-SAP system and SAP system after backlog data posted into
SAP. For example: backlog data inventory-related must be posted with
correct sequence into SAP, otherwise will give different amount.
Adjustment will be required to get financial report the same.
4. different structure of data from old vs new SAP system. This may yield
different position of financial statement from old vs new system. E.g.
Old system does not recognize GL accounts as many as new GL accounts
in SAP system. Asset

5. Initial Balance preparation

6. 1. Every line item must has local currency, group currency, document currency
2. Initial balance AP and AR is per invoice
3. Inventory balance uses cut off date currency
4. Inventory balance is detail stock quantity per material master times by unit price
5. Inventory balance value must be differentiate per valuation type (condition of goods)
6. Additional account : conversion account for initial balance migration (GL, AR, AP, Asset,
Inventory)
7. Maintain exchange rate from cut off date
8. Initial balance Asset must also contain information acquisition value, depreciation with
ongoing year and depreciation accumulation in local currency and group currency
(according to the depreciation area or ledger that maintain by GOKPL)
1. Ledger SKK Migas -> declining balance
2. Ledger IFRS Genting HO -> unit of production method
3. Ledger straight line
9. Abyor will give IB template one week after UAT
Initial Balance important note

7. 1. Manual form is not provided
2. Project provide user manual, master data list for user input data
back log
3. User use existing hard document as reference to entry transaction
back log into SAP
Manual transaction recording

8. Detail Plan
Master Data Migration

9. Target date
Migration
status
No
Modu
le
Master Data Tools PIC
Cleansing
status (%)
Collection
status (%)
Submit to Abyor
(date)
Sign off Upload to QA Upload to Prod
1 FI GL Account LSMW
Jacky
8 Feb & 11 Mar 11 Mar
2 FI Bank Master LSMW 8 Feb & 11 Mar 11 Mar
3 FI
Asset
Master
LSMW 8 Feb & 11 Mar 11 Mar
4 FI
Customer
Master
LSMW 8 Feb & 11 Mar 11 Mar
5
FI
MM
Vendor
Master Data
LSMW
Jacky,
Tami
8 Feb & 11 Mar 11 Mar
6 CO
Cost
Element
LSMW
Jacky
8 Feb & 11 Mar 11 Mar
7 CO Cost Center LSMW 8 Feb & 11 Mar 11 Mar
8 CO Profit Center LSMW 8 Feb & 11 Mar 11 Mar
9 CO
Internal
Order
LSMW 8 Feb & 11 Mar 11 Mar
10 CO
Statistical
Key Figure
(SKF)
LSMW 8 Feb & 11 Mar 11 Mar
11 CO
Allocation
cycle
LSMW 8 Feb & 11 Mar 11 Mar
12 MM
Material
Master
LSMW Linda 8 Feb & 11 Mar 11 Mar
13 PS
Project
Deficnition
Program
Wahyu
8 Feb & 11 Mar 11 Mar
14 PS WBS Program 8 Feb & 11 Mar 11 Mar

10. modul IB Tool
FI -Initial Balance GL
-Initial balance special GL
- Initial Balance AR
- Initial balance AP
-Initial Balance Asset
-Initial Balance PL
LSMW
MM Intial balance inventory LSMW
PS Initial Balance budget Program
Initial Balance migration tools

11. Next meeting
Report development
- Detail discussion report design and development will be after Go Live
Agenda Date
Account determination for Good Issue,
GL Migration, Price different, stock
opname
Monday, Feb 1, 2016

12. Target Date Project
Milestone

13. Milestone
No Milestone Tanggal PIC
1 Key User Training 18 Jan – 2 Feb Key user GOKPL, Abyor
Functional, CM
2 System Integration Test on QA 10-19 Feb Abyor
3 Master Data collection batch-1 submit to Abyor
(For UAT)
8 – 12 Feb GOKPL
4 Master Data migration for UAT 15 – 19 Feb Abyor
5 Genting Prepare data transaction to be tested
on SAP User Acceptence Test
13 Feb – 19 Feb GOKPL
6 SAP User Acceptance Test (Standard, Form and
enhancement)
22 – 4 Maret Key user GOKPL, Abyor
Functional
7 Master Data collection batch-2 submit to Abyor
(For Go Live)
8 Maret GOKPL
8 Production server installation 4 Maret Abyor Basis
9 Master Data Migration to Production system 11 – 15 Maret Key user GOKPL, Abyor
Functional
10 Report discussion & Func spec for Report 7 – 18 Maret Key user GOKPL, Abyor
Functional
11 End User Training FI CO PS 16 – 24 Maret Key user GOKPL, Abyor
Functional, CM
12 End User Training MM 21 Maret – 1 April Key user GOKPL, Abyor
Functional, CM
13 Authorization test 4 – 8 April Abyor
14 Prepare Initial Balance 7 Maret – 11 April GOKPL

14. Milestone
No Milestone Tanggal PIC
15 Migrasi data Initial Balance 12-15 April Key user GOKPL, Abyor
Functional
16 Report Development & Test 21 Mar – 9 Mei Abyor
17 Go Live 18 April all
18 On site Support after Go Live 18 April – 30 Juni Abyor
19 UAT Report 16 Mei – 3 Juni Abyor
20 On site support year end closing 28 Des 2016 – 9
Jan 2017
Abyor
21 On call support 1 Juli 2016 - 28
Feb 2017
Abyor