3. Tonight’s
Agenda
• Call
to
order
• Report
from
the
Board
• Minutes
of
2013
AGM
• Financial
Statement
for
2013-‐14
• ElecIon
of
Board
of
Directors
• ConsItuIonal
Amendments:
Code
of
Conduct
and
Board
Structure.
• Open
Discussion
• Adjourn
5. Challenges
2014
Summer
Challenge
2014
ALL
ENTRIES
DUE
BY
-‐
August
7
Club
PresentaIon
Date:
-‐
September
22
-‐
Wildlife
-‐
People
-‐
VacaIon
Fall
Challenge
2014
ALL
ENTRIES
DUE
BY
-‐
October
17
Club
PresentaIon
Date:
-‐
December
1
-‐
Fall
colors
-‐
AWer
Dark
(
Night
Photography
)
-‐
Try
something
new
8. OCC
2014
OuIngs
Review
September
-‐
December
2013
• September
2014
– Bri5sh
Car
Day
Ou5ng
(7
parIcipants)
– Fall
Colours
Ou5ng
to
Mono
Cliffs
Provincial
Park
(12
parIcipants)
9. OCC
2014
OuIngs
Review
to
August
2014
• January
2014
– Tiffany
&
Sherman
Falls
(8
parIcipants)
• February
2014
– Hamilton
Warplane
Heritage
Museum
(15
parIcipants)
• March
2014
– BuFerfly
Conservatory
in
Cambridge
(26
parIcipants)
• April
2014
– Mountsberg
Raptor
Centre
(25
parIcipants)
• May
2014
– Rondeau
Provincial
Park
(
4
parIcipants)
• June
2014
– Wandering
Around
Toronto
Harbour
Front
(16
patricians)
• July
2014
– Orangeville
RAM
Rodeo
(unknown
number
of
parIcipants)
• August
2014
– No
ac5vity
12. Capture
Oakville
• CAPTURE
OAKVILLE
• Image
that
captures
and
demonstrates
the
true
essence
of
the
beauIful
lakeside
community
of
Oakville,
it'’s
heritage,
culture,
people,
places,
fesIvals,
or
it’s
ambience.
•
• PORTRAIT
• A
descripIve
photograph
that
captures
the
personality
of
the
human
subject.
•
• TELL
A
STORY
• Your
photograph
is
to
tell
a
story
based
on
the
inclusion
of
some
of
the
key
elements
of
a
story,
including
character,
theme,
plot,
point
of
view,
sedng,
conflict,
and
tone.
•
• SMARTPHONOGRAPHY
• Where
your
image
is
taken
with
a
mobil
device
(smart
phone
or
tablet).
•
• FILM
or
POLAROID
• Images
submifed
using
the
tradiIonal
low-‐tech
analog
film
methods
of
photography
(lomography,
polaroid,
film
or
plate).
•
• BLACK
&
WHITE
• Fine
art
image
that
uses
black
and
white
media
to
best
capture
texture
and
contrast.
•
• MOTION
• Image
that
captures
and
demonstrates
the
essence
of
movement
(subject
panning,
fast
moving
objects,
long
exposure).
13. 2013
MeeIng
Minutes
• OCC
Annual
General
MeeIng
Minutes
• Monday,
September
9,
2013
• Queen
Elizabeth
Park
Community
and
Cultural
Centre
• 2302
Bridge
Road,
Oakville,
ON
•
• 1.
Call
to
order
and
Report
from
the
Board
• President
Bill
Smith
welcomed
all
members
and
guests
to
the
meeIng.
He
noted
it
had
been
an
interesIng
year
with
the
resignaIon
of
•
• 2.
Report
From
The
Board
• Bill
reviewed
the
past
year’s
events
• ï
Jason
Hashimoto
resigned
as
president
in
January,
prompIng
a
bit
of
scramble
to
firm
up
a
meeIng
schedule
for
the
remainder
of
the
season;
• ï
OuIngs
were
well
afended,
averaging
20
members
per
ouIng;
• ï
Work
is
being
done
to
try
to
coordinate
Member
Challenge
topics
with
OuIngs;
• ï
OCC
purchased
a
laptop
for
Club
use;
• ï
Capture
Oakville
2013
was
suspended
with
a
plan
to
improve
it
and
re-‐launch
the
event
in
2014;
• ï
OCC
invested
in
a
new
website,
to
be
unveiled
immediately
aWer
the
AGM.
14. 2013
MeeIng
Minutes
ConInued
• 3.
Minutes
of
2012
Annual
Mee5ng
• Moved
by
Bernie
Cook,
seconded
by
Bill
Ellis
that
the
Minutes
of
the
2012
AGM
be
approved
as
circulated.Carried
•
– 4.
2012-‐13
Financial
Statement
and
2013-‐14
Budget
• The
financial
statement
showed
OCC
had
a
posiIve
balance
of
$8,200,
with
an
emergency
fund
of
$5,000.
This
was
aWer
prepayment
of
rent
for
meeIng
space
and
payment
for
the
new
website.
The
budget
forecast
showed
OCC
to
be
in
a
financialy
healthy
situaIon.
•
• Moved
by
Gary
van
Eijk
and
seconded
by
James
DeHaan
that
the
2012-‐13
Financial
Statement
and
2013-‐14Budget
be
approved
as
presented.
• Carried
•
• 5.
Cons5tu5onal
Amendment
re:
Code
of
Conduct
Bylaw
• Bernie
Cook
explained
the
new
bylaw
to
the
meeIng.
All
OCC
Directors,
Officers
and
Members
are
expected
to
abide
by
the
OCC
Code
of
Conduct
as
described
in
Appendix
A
of
the
OCC
ConsItuIon.
Further,
all
members
of
the
Board
(Directors
and
Officers)
agree
to
sign
a
copy
of
the
Code
as
a
condiIon
of
serving
on
the
Board.
Copies
of
the
signed
documents
are
to
be
kept
by
the
OCC
Secretary.
•
• Moved
by
Vince
Magro,
seconded
by
Mike
Weber
that
the
ConsItuIonal
Amendment
be
approved
as
circulated.Carried
•
15. 2013
MeeIng
Minutes
ConInued
• 6.
Elec5on
of
Officers
• NominaIon
chair,
Bill
Dimmick
presented
a
slate
of
candidates:
• President
Bill
Smith
• Vice-‐President
Bernie
Cook
• Treasurer
Bill
Anastasakis
• Secretary
Anna
D'Iorio
• Director
William
Barrow
• Director
Lisbeth
DeAlmeida
• Director
Bill
Ellis
• Website
Director
Rafal
Kiermacz
• Director
Vince
Magro
• Director
Mark
Markus
• Director
Thomas
Podruchny
• Director
Gary
van
Eijk
•
• Bill
D.
asked
if
there
are
any
other
nominaIons
from
the
floor
for
the
Board.
None
were
forthcoming
•
• Moved
by
Mike
Weber,
seconded
by
Jared
Fein
that
the
slate
of
candidates
be
adopted.
• Carried
•
• Bill
D
declared
all
candidates
elected
by
acclamaIon.
•
• Bill
S.
thanked
Bill
D.,
and
chaired
the
remainder
of
meeIng.
•
16. More
2013
MeeIng
Minutes
• 7.
General
discussion
• Topics
and
ideas
put
forward
included:
• ï
OCC
will
use
the
computer
lab
at
QEP
to
hold
post-‐producIon
workshops;
• ï
OCC
no
longer
has
a
waiIng
list.
There
was
concern
membership
could
exceed
capacity
of
the
meeIng
space,
but
it
was
determined
not
all
members
afend
all
meeIngs;
• ï
Have
a
buy-‐and-‐sell
for
members;
• ï
Have
mechanisms
to
help
novices
learn
more
about
photography
(Ambassador
program
was
noted
and
explained).
• ï
Have
monthly
shooIng
assignments
• ï
Open
up
ambassadors
program
and
pair
up
ambassadors
with
new
members
•
•
• 8.
Adjournment.
• Moved
by
Bernie
Cook,
seconded
by
Mike
Weber
that
the
meeIng
adjourn.
• Carried
17. Treasurer’s
Report
• Statement
of
Financial
Posi5on
• As
of
June
30,
2014,
we
have
a
cash
balance
of
$14,413
made
up
of
5,913
in
unrestricted
funds,
$5,000
is
an
emergency
fund
and
$3,500
in
segregated
funds
from
a
grant
we
received
from
the
Town
of
Oakville
for
the
Capture
Oakville
event
in
December
2014.
Prepaid
rent
and
insurance
bring
our
assets
to
just
over
$17,500
as
of
the
end
of
our
fiscal
year.
•
• Statement
of
Opera5ons
• We
were
almost
flat
in
the
year,
generaIng
a
small
profit
of
$515.
• Major
changes
vs.
prior
year
include
lower
Capture
Oakville
revenue
and
expenses
as
a
result
of
the
scaled
back
acIvity.
• The
loss
in
Capture
Oakville
revenue
was
offset
by
greater
workshop
revenue
• And
finally,
lower
general
expenses
had
a
posiIve
impact
on
our
club’s
net
result
• Further
informaIon,
please
contact:
Bill
Anastasakis,
CMA
18. Assets
Statement of Financial Position
As at June 30, 2014
Opening
Balance $
July 1, 2013
Additions Deductions Ending
Balance $
June 30, 2014
Cash - Unrestricted Bank Account 8,446 14,746 (17,279) 5,913
Cash - Restricted - Emergency Fund 5,000 - - 5,000
Cash - Restricted - Capture Oakville 3,500 3,500
Cash - Unrestricted PayPal Account 1,039 (109) 930
Cash - Petty Cash Fund (Thomas) 75 75
Prepaid Rent 1,853 1,950 (1,853) 1,950
Prepaid Insurance 162 648 (648) 162
Other 2,015 2,598 (2,501) 2,112
Total Assets 15,460 21,959 (19,888) 17,530
19. Statement of Operations
For the Period July 1, 2013 to June 30, 2014
This Year Last Year
Variance to
Last Year
Favorable /
(Unfavorable)
Revenues
General Revenues
Membership Dues 9,465 9,470 (5)
Non-Member Fees 305 50 255
Total General Revenues 9,770 9,520 250
260
Activity Revenues
Capture Oakville 1,254 3,840 (2,586)
Outings 638 485 153
Workshops 3,920 1,850 2,070
Total Activity Revenues 5,812 6,175 (363)
1,691
Total Revenues 15,582 15,695 (113)
Expenses
Activity Expenses
Capture Oakville 4,258 5,295 1,037
Outings 763 848 84
Workshops 2,793 1,452 (1,341)
Guest Speakers 1,783 1,052 (731)
Challenge 245 282 37
Christmas Party / Summer BBQ - 215 215
Total Activity Expenses 9,841 9,143 (698)
General Expenses
Rent 1,853 2,048 195
Insurance 648 648 0
Computer Equipment Expense - 1,738 1,738
Administrative and Miscellaneous 2,725 4,611 1,886
Total General Expenses 5,225 9,044 3,819
Total Expenses 15,067 18,187 3,120
Excess of Revenue Over Expenses 515 (2,492) 3,007
20. 2014-‐2015
Board
Slate
• President
Bill
Smith
• Vice-‐President
Bernie
Cook
• Treasurer
Bill
Anastasakis
• Secretary
Anna
D'Iorio
• OuIngs
Director
William
Barrow
• Director
Lisbeth
DeAlmeida
• Challenge
Director
Bill
Ellis
• Website
Director
Rafal
Kiermacz
• Director
Vince
Magro
• AnalyIcs
Director
Mark
Markus
• Membership
Director
Thomas
Podruchny
• Workshops
Director
Gary
van
Eijk
21. Two
ConsItuIonal
Amendments
• Arising
from
the
2013
AGM,
members
of
the
OCC
board
sign
a
Code
of
Conduct.
We
want
to
enshrine
this
in
the
club
consItuIon.
• Second
Amendment:
The
two
founding
members
of
the
Oakville
Camera
Club
no
longer
have
lifeIme
board
tenure
instead
receiving
lifeIme
membership.
22. Discussion
• Thoughts?
QuesIons?
• Our
treasurer
could
not
make
tonight’s
AGM
due
to
work
commitment.
Please
direct
all
financial
quesIons
to
Bill
Anastasakis
:
basilis@cogeco.ca
• A
link
to
this
deck
will
be
sent
out
via
email
this
week.
23. The
Second
Half:
Show
and
Share
• What’s
Show
and
Share?
• It’s
a
combinaIon
of
speed
networking
and
show
and
tell.
It’s
an
opportunity
to
meet
other
OCC
members
you
don’t
ordinarily
talk
to
and
a
chance
to
show
something
off,
it
can
be
some
new
work
on
your
tablet
or
laptop,
it
could
be
prints,
it
could
be
a
new
piece
of
gear
or
a
photo
book.
Even
if
you
recently
joined
the
club
it’s
a
great
way
to
meet
new
people.
