Quarterly Council Update presentation given by City Manager, Scott Hildebrand, at the January 07, 2013 regular council meeting.

1. JANUARY 2013

2. Agenda
 Roadmap for Growth
 Budget
 People
 Growth
 Infrastructure

3. ROADMAP FOR GROWTH

4. ROADMAP FOR GROWTH
Number of Green Projects 32 52%
Number of Yellow Projects 9 15%
Number of Red Projects 7 11%
Number of Black Projects 14 23%
62 100%

5. BUDGET UPDATE

6. 2012 BUDGET YTD
2012 Full Year Forecast
• As of the end of Q3 the General Revenue Fund is
projected to finish the year in a surplus position of $1M+
• This is mainly driven by unplanned land sales and
Provincial Grant money that was higher than expected
• As of the end of Q3 the Utility Fund is projected to
finish the year in a surplus position of $350K+
• All year end surpluses will be allocated to reserves to
support our capital plan
• Budget review and analysis continue to be a priority
across every department
• We are currently working on closing out 2012

7. 2013 BUDGET PROCESS
• The team has been preparing for months
• Committed to a solid and effective process
• Our Budget proposal is now in the hands of
Council for deliberation in the next week
• January 11-12th Council Budget Deliberation
• March 4th 2013 Budget Public Hearing

8. 2013 BUDGET PROCESS
• 3% Efficiency/Revenue Goal for the organization
• Every department was tasked to find sustainable
efficiencies and or revenue where possible
• Continuous improvement is ongoing
• It is a learning process and I am confident in our
process
• Departments have accepted the challenge to
“find a better way” in everything we do and will be
ongoing

9. PEOPLE

10. PEOPLE
Human Resources Strategy
• HR Planning Process – understanding current and
future needs of the organization
• New Vacancy Management Process
• New Organization Chart Process
• Retirement Planning
• Succession Planning
• Employee Relations Strategy
• Safety and Risk Management Focus
• We are in good shape for 2013

11. PEOPLE
Safety Focus – Mission Zero Program
• Safety has become the #1 agenda item at all Department
Head meetings
• Improved awareness City wide
• Our focus is starting to pay off
• The City has seen a 24% decrease in lost time injuries
and a 40% decrease in days lost associated with lost
time injuries compared to 2011
• Overall, we will see a reduction in WCB premiums
• Our Mission Zero Program was recognized with an Industry
Leader award as part of NAOSH Week
• Brian Kayes was recently awarded with a Provincial
Emergency Coordinator of the Year

12. PEOPLE
Performance Management
• Continues to be a priority of mine
• You can’t manage what you can’t measure
• Success Factors software not being renewed
• New “in house” tracker will be developed internally
• Currently “work in progress” on a Performance
Scorecard and metrics
• Currently “work in progress” on a Performance Review
Process

13. PEOPLE
Negotiations Update
• Fire Negotiations took place last week on non-
monetary items
• Arbitration is a reality for monetary items
• No further Dates have been set for negotiations
• E911 Negotiations continue on non-monetary items
• Arbitration is a reality for monetary items
• Dates for further discussions are set for January
• Police Negotiation process will commence soon in 2013

14. GROWTH

15. GROWTH
WestJet Update
• Nothing new to report yet!
• We continue to make regular contact to stay informed
• The new airline name is WestJet Encore
• New CEO has been appointed based in Calgary
• As previously communicated the launch will be a phased
multi year approach
• Hoping to hear something soon as the initial
announcement is to be made January 21st, 2013

16. GROWTH
Casino Update
• I will continue to stay close to the process
• AMC has chosen to move forward near Carberry
• We will wait and see what Spring 2013 brings
• The current Provincial Government policy on gaming
and licensing continues to be challenging
• Our Brandon and TCIG partnership will continue to stay
in contact and explore any opportunities that may arise

17. GROWTH
Canada Games
• Currently we are working closely with the
Province to address bid issues and concerns
• Primary concern is the lack of an 8 lane-50meter
pool
• The Canada Games Council (CGC) met on
December 6th and we hope to receive feedback
shortly

18. GROWTH
Hotel Tax
• Implemented by the City of Brandon in July, 2012
• First collection of the Hotel Tax was due October 20th
• We have collected approximately $214,000 YTD
• First event funding application was approved by Council
on November 19th in the amount of $25,000
• Application information has been provided to five other
potential events
• A brochure promoting the hotel tax event funding
program as a tool for event organizers has been developed
• Work will commence early in the New Year on
developing the evaluation metrics for the capital funding
program and brought back to Council

19. GROWTH
City of Brandon Logo
• Soft launch of our City of Brandon Logo was mid December
• Part of our Roadmap for Growth strategy
• Our purpose for the change was consistency
• Other than time there was no additional money or
consulting used on this project
• You will continue to see this logo more and more as we roll
out the implementation plan in 2013

20. INFRASTRUCTURE

21. INFRASTRUCTURE
Snow Clearing
• Snow removal guidelines and priorities are posted on
our website
• As always, we are prepared as storms arise and will
react based on our priority plan
• Encourage residents to call 204-729-2285 with issues or
concerns

22. INFRASTRUCTURE
8th Street Bridge
• Based on feedback from Council, Dillion Consulting is in
the final stages of preliminary design for a combined
vehicular/pedestrian bridge at the existing location
• This option will eliminate the need for expropriation of
any private lands
• When preliminary design is complete, Dillion will
provide an updated cost estimate to Council for
discussion
• We expect more information early in 2013

23. INFRASTRUCTURE
Waste Water Treatment Plant
• All seven contracts have been awarded and are
underway
• It is estimated that 65%+ of the construction has been
completed
• The completion date continues to be on target for
September 2013
• Currently, the upgrade is approximately $3M under
budget without any considerations for allowances

24. INFRASTRUCTURE
North Brandon Gateway (Black Farm)
• Site analysis completed
• Consultant hosting internal design session
• Second public consultation is being held January 24th,
2013 at Kirkcaldy School
• Criteria being developed to evaluate option plans
• Project area revised to include Northern Pines Golf
Course

25. INFRASTRUCTURE
Brandon & Fringe Area Growth Strategy
• Background report completed
• Survey available on-line for input
• Initial public consultation is being held January 29th at
Park Community Centre
• Consultant finalizing analysis maps
• City completing infill assessment of mature
neighbourhoods
• Anticipated completion: September 2013

26. INFRASTRUCTURE
Transit
• New Fareboxes installed on December 10, 2012
• Project has gone very smooth and has been embraced
by both the public and bus operators
• Four new Handi Transit vehicles were received in
December - replacing vehicles that have exceeded their
life cycle
• New Year's Eve Service - 709 total passengers
• Down 25% from last year, due to the extreme cold this
New Year's Eve.

27. INFRASTRUCTURE
Sanitation
• Lanes have been plowed
• Containers in lanes continue to be an issue and will be
addressed
• Second notice of non-compliance have been sent to
residents and or property owners
• By-law has been following up and tickets have been
issued for third time offenders
• As always, Sanitation will continue to monitor issues
and work with residents
• We are currently just finalizing the RFP for the multi
family complexes waste management strategy

28. INFRASTRUCTURE
Brandon Inn
• The hazardous materials contract and clean up is now
complete and the building is secure
• The tender will be out next week
• Engineering will present the structure demolition
tender to Council on February 4th, 2013
• Demolition is expected to take 4 weeks
• Engineering is also working with Renaissance Brandon
for the removal of the Real Estate Board building
• A phase 2 environmental review of the site will happen
in March with a completion date of April 2013

29. QUESTIONS?