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Implementation of OHSAS 18001
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Basic theory and safety management in organization (OHSAS 18001)
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Implementation of OHSAS 18001
1.
The Basics of
OHSAS 18001 Occupational Health & Safety Management System Ansarullah Lawi 14/6/2014
2.
Outline • Safety
Briefing • Safety Overview • What is an OHSMS? • What is OHSAS 18001? • Key OH&S Definitions • Why become OHSAS 18001 Registered? • Requirements of the Standard • Implementation Steps Copyright © 2010 www.18000store.com
3.
Safety Briefing
Emergency Phone Numbers Copyright © 2010 www.18000store.com Fire Emergency: Call 113 Medical Emergency: Call 118 First Aid Responders? Room Hazards Location of Exits and Nearest Fire Extinguisher Storm Shelter Location In the event of an evacuation, we will congregate at car parking area
4.
Overview: What is
Safety Health and safety is intended to bring about condition free from risk of injury or threat to our health and well-being. “Workplace accidents, illness and incidents are preventable provided that Health and Safety is Managed” Copyright © 2010 www.18000store.com
5.
Overview: History of
Safety Copyright © 2010 www.18000store.com
6.
Overview: Cost of
Accidents Copyright © 2010 www.18000store.com SSuuffffeerriinngg LLoosstt ooff eeaarrnniinngg SSUUPPEERRVVIISSOORR EExxttrraa eexxppeennsseess CCoonnttiinnuuiinngg ddiissaabbiilliittyy EEffffeecctt oonn ffaammiillyy EEffffeecctt oonn ssppoorrtt && hhoobbbbiieess VVIICCTTIIMM AANNDD DDEEPPEENNDDEENNTTSS WWoorrrryy RReeccrriimmiinnaattiioonn RReeppoorrtt,, eexxttrraa wwoorrkk,, ttrraaiinniinngg nneeww ssttaaffff LLoossss pprreessttiiggee CCaappaacciittyy ttoo pprroodduuccee SSEECCTTIIOONN OORR DDEEPPAARRTTMMEENNTT MMoorraallee FFIIRRMM OORR OORRGGAANNIISSAATTIIOONN CCoommppeennssaattiioonn LLoossss ooff eeaarrnniinngg EExxttrraa iinnssuurraannccee pprreemmiiuumm LLoosstt ooff cclliieenntt DDaammaaggee ttoo tthhee eeqquuiippmmeenntt aanndd mmaatteerriiaallss LLoossss iinn ppaayyiinngg iinn lleeggaall aaccttiioonn PPeennaallttyy NNAATTIIOONN LLoossss ooff iinnccoommee iinn aa ffoorrmm ooff iinnccoommee ttaaxx LLoossss ooff mmoorraallee
7.
Key OH&S Definitions
Copyright © 2010 www.18000store.com
8.
Key OH&S Definitions
Copyright © 2010 www.18000store.com
9.
Key OH&S Definitions
Copyright © 2010 www.18000store.com
10.
What is an
OHSMS? Copyright © 2010 www.18000store.com • OHSMS – Occupational Health and Safety Management System • OHSMS aims to continuously improve OHS performance through the effective management of OHS risks and activities in the workplace. • It contains a set of plans, actions and procedures that assist an organization to systematically manage health and safety risk associated with their business. • Many organizations are implementing an OHSMS to help them manage risk, address legislation and to protect their workforce.
11.
What is OHSAS
18001? Copyright © 2010 www.18000store.com • OHSAS 18001: Occupational Health and Safety Assessment Series, published by the British Standards Institute. (BSI) – OHSAS 18001 specification gives requirements for an OHSMS – Designed to be applicable to • all types and sizes of companies • diverse geographical, cultural and social conditions. • It is not an ISO standard, but integrates well with ISO 9001 (quality) and ISO 14001 (environment), and applies to any organization. • OHSAS 18001 does not state specific occupational health and safety (OH&S) performance criteria. It sets a baseline and implements continuous improvement.
12.
Comparison 1999 :
2007 Copyright © 2010 www.18000store.com
13.
Why become OHSAS
18001 registered? • Competent health & safety practices helps identify, eliminate or minimize injury, illness or disease in the workplace. • Reduces the number and severity of injuries and claims by systematically and effectively managing OHS risk – often reducing costs. • Gives a structured approach to managing OH&S • Increased regulatory compliance • Top management involvement • Increased employee awareness & involvement • Positive image with customers and other stakeholders Copyright © 2010 www.18000store.com
14.
Overview of the
Requirements of the OHSAS 18001 Standard Plan – Do – Check - Act
15.
OHSMS Risk Management
Principles 1. Identify health and safety hazards in the workplace that persons may be exposed to 2. Assess the hazards to determine the risk (likelihood and consequence of injury or harm to a person) resulting from such hazards 3. Control the hazard by considering means by which the risk can be reduced and implement method to eliminate or control that risk 4. Regularly review controls to make sure they remain Copyright © 2010 www.18000store.com effective.
16.
Requirements: Summary Key
Requirements of OHSAS 18001: • OH&S Policy Statement • Planning • Document, implement and maintain the system. • Checking and Corrective Action • Management Review • Continual Improvement • OHSAS 18001 parallels ISO 14001 very closely Copyright © 2010 www.18000store.com
17.
Requirements: General Follow
a Plan-Do-Check-Act approach. • Plan - Establish the objectives and processes needed to deliver the results (in line with the OHSMS). • Do - Implement the needed processes of the OHSMS. • Check - Check the processes against the policy, objectives, targets, regulations, and report the results. (Auditing) • Act - Take actions that will continually improve the OHSMS. Copyright © 2010 www.18000store.com PLAN DO CHECK ACT
18.
Requirements (Plan): Management
• Top Management must be committed to and involved in the design and implementation of the OHSMS. • They will write the Health & Safety Policy and be responsible for making sure it is communicated and implemented. • After implementation Management will conduct management review to ensure continued effectiveness of the system. Copyright © 2010 www.18000store.com
19.
Requirements (Plan): Resources
• The OHSMS must clarify what resources, human and physical are required to create safe working environment & products or services. • During development of the system you will determine how to ensure competent personnel, identify training that is required, and identify the infrastructure and work environment required Copyright © 2010 www.18000store.com
20.
Requirements (Plan): Form
OHSMS • Your organization will need to plan all of the processes that go into making your product to ensure safe conditions. • You will need to state of scope of the OHSMS and clearly identify the products and define the locations or sites that are part of the OHSMS. Copyright © 2010 www.18000store.com
21.
Requirements (Do): Safety
& Health Review • An initial OH&S review will be needed. • Perform an assessment of hazards and risks; as well as their Impacts. • Regulatory, legal and other requirements will need to be identified. Copyright © 2010 www.18000store.com
22.
Requirements (Do): Create
OHSMS • OH&S programs with targets and objectives will need to be established, implemented and evaluated on an ongoing basis. • Perform risk assessments suitable and create action plans based upon results, including: – Actions to be taken to maintain existing control measures – Actions to introduce new control measures – Actions to minimize risks that cannot be controlled. • Emergency preparedness procedures will be required to address potential accidents and emergencies. Copyright © 2010 www.18000store.com
23.
Requirements (Do): Create
OHSMS • A process will be needed for the Safety Team to evaluate compliance to legal and other requirements. • Measuring and monitoring equipment will need to be controlled and calibrated. • Monitoring the achievement of objectives • Records to facilitate corrective and preventive actions • Measuring and monitoring of product and process characteristics that can have an impact on safety. – qualitative and quantitative aspects Copyright © 2010 www.18000store.com
24.
Requirements (Check): Control
Nonconformities • Emergency response procedures should address – identifying potential for incidents and emergencies – preventing and mitigating resultant illnesses and injuries – responding to incidents and emergencies when they occur. • Establish and document a system for controlling nonconformities. – When specified process limits are exceeded potentially unsafe conditions must be identified, assessed, controlled and dispositional appropriately. – Identify corrections and corrective actions to mitigate health & safety risks and to eliminate the nonconformity and its cause. Copyright © 2010 www.18000store.com
25.
Requirements (Check): Audit
System and Control Records • Establish the internal audit process. - Train auditors, and plan internal audits to establish an audit program that will determine if the OHSMS is effective and current. • Control the records associated with the OHSMS. • Conduct regular management reviews to ensure effectiveness of the OHSMS. Copyright © 2010 www.18000store.com
26.
Requirements (Act): Improve
your OHSMS • Continually improve the OHSMS through the use of: – Management reviews – Internal audits – Corrective actions – Analysis of data / results – Update the OHSMS Copyright © 2010 www.18000store.com
27.
General Requirements OHSMS
Copyright © 2010 www.18000store.com
28.
OHSAS 18001 Implementation
Steps
29.
Implementation Timeline •
You will need to develop an implementation plan that covers: 1. Learn about the OHSAS 18001 Standard 2. Perform an OHSAS 18001 hazard/risk review & Copyright © 2010 www.18000store.com gap analysis 3. OHSAS 18001 project timetable (sample on next page) 4. Train your organization on OHSAS 18001 5. Document your OHSMS according to 18001 6. Implement your OHSMS and conduct business 7. Audit your OHSMS 8. Registration Audit
30.
Implementation Timeline O
H S A S 1 8 0 0 1 :2 0 0 7 O H & S T I M I N G C H A R T f o r :_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ O H S R E P : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ O H & S D E V E L O P M E N T T A S K S 1 2 3 4 - 5 6 - 7 8 - 9 1 0 - 1 1 1 2 1 3 1 4 1 5 1 6 A . P r e p a r a t i o n P h a s e - f r o m T a s k s 1 - 1 3 1 . D e s c r i b e y o u r o r g a n i z a t i o n . D e c i d e o n t h e m a n a g e m e n t s y s t e m . S e l e c t O H S M a n a g e m e n t R e p + S t e e r i n g t e a m 7 . C o n d u c t O H S T e a m m e e t i n g s . F o r m u l a t e O H & S P o l i c y . S t a t e S c o p e o f t h e O H & S s y s t e m 1 3 . A s s i g n i m p r o v e m e n t a c t i o n s B . D e v e l o p m e n t P h a s e - f r o m T a s k s 1 4 - 2 3 1 4 . P r o v i d e O H & S t r a i n i n g - E x e r c i s e A - E . I d e n t i f y h a z a r d s - - D e t e r m i n e c o n t r o l s . I d e n t i f y l e g a l a n d o t h e r r e q u i r e m e n t s . I d e n t i f y O H & S . p r o g r a m s . M a n a g e i m p l e m e n t a t i o n p r o j e c t . C o l l e c t e x i s t i n g d o c u m e n t s . D o f i n a n c i a l s t u d y - C o s t s v s B e n e f i t s . R e c o n f i r m O H S A S 1 8 0 0 1 d e c i s i o n 2 3 . P r o m o t e & p r a c t i c e t e a m w o r k C . I m p l e m e n t a t i o n P h a s e - r e f T a s k s 2 4 - 2 8 2 4 . O b t a i n / R e v i e w O H S M o d e l / T e m p l a t e . D r a f t O H S d o c u m e n t a t i o n - u s e M o d e l A p p r o v e O H & S M a n u a l A p p r o v e P r o c e d u r e s & I n s t r u c t i o n s . I m p l e m e n t P r o c e d u r e s & I n s t r u c t i o n s . T r a i n a u d i t o r s & c o n d u c t I n t e r n a l A u d i t T r a i n A u d i t 2 8 . P e r f o r m m a n a g e m e n t r e v i e w D . R e g i s t r a t i o n P h a s e - f r o m T a s k s 2 9 - 3 0 2 9 . S e l e c t a r e g i s t r a r Copyright © 2010 www.18000store.com P e r f o r m d o c u m e n t a t i o n r e v i e w P e r f o r m f i n a l R e g i s t r a t i o n a u d i t 3 0 . R e c e i v e O H & S c e r t i f i c a t e / C E L E B R A T E ! ! S i g n i f i c a n t D a t e s J a n 2 0 1 1 F e b M a r A p - M a y J u - J u l A u - S e p O c - N o v D e c 1 1 J a n 1 2 F e b M a r A p r 2 0 1 2
31.
Implementation: Conduct the
OH&S Gap Analysis 1. You must determine your position with regards to Health & Safety: – Are there GAPS that need to be bridged? – What are they and where are they located? – How can they be improved? – Who will be taking corrective / preventive actions? 2. Your OH&S position needs to be analyzed so that the GAPS can be bridged / closed. Copyright © 2010 www.18000store.com
32.
Implementation: Conduct the
OH&S Gap Analysis 3. Conduct a Gap Analysis – Complete a series of assessments in the following order: – Perform Initial Hazard Analysis – Perform Risk Assessment – Aspects/Impacts – Identify Legal and Other Requirements – Identify Health & Safety programs with objectives & targets 4. Based on the results of the assessments, implement Improvement actions. Copyright © 2010 www.18000store.com
33.
Implementation: Form a
Team • Appoint a Management Representative - This individual will be the OHSMS project manager. • Assign an Health & Safety Team – This team will be active in the design and development of the OHSMS and participate in the on going operation of the system. • Assign a Management Team - This team will be providing the direction and guidance for the development and implementation of the OHSMS. Copyright © 2010 www.18000store.com
34.
Implementation: Form a
Team • The Management Team will act as a steering team for the project, assigning responsibilities, providing resources and coordinating the project. – The Management Team can assign task teams to work on specific processes that must be designed and documented for the OHSMS. Copyright © 2010 www.18000store.com
35.
Implementation: Form a
Team • Each task team will evaluate the current process that they are assigned to and the requirements of the standard. – A new or modified process will be developed, documented and submitted to the Management Team for review and approval. Copyright © 2010 www.18000store.com
36.
Implementation: Execute your
plan • After the task teams have designed and documented a new or modified process, it must be implemented. • Train all employees that are involved in the process • When the required processes have been implemented, start your internal audit program and management review meetings. Copyright © 2010 www.18000store.com
37.
Implementation: Audit •
Use information / results from internal audits and management review to make improvements to the OHSMS. • Run your system long enough to generate records for the Registrar to audit. • Train all employees on OHSAS 18001 • Have a Registrar conduct your Registration Audit. Copyright © 2010 www.18000store.com
38.
Safety Tips SS
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39.
End Copyright ©
2010 www.18000store.com
40.
Back up
41.
JSA / JSA
Assessment Form Copyright © 2010 www.18000store.com
42.
Risk Assessment Guide
Copyright © 2010 www.18000store.com
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4.1 GGeenneerraall RReeqquuiirreemmeennttss
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