Project management . Scope creep . Change Control

1. Project Management
Scope Creep
One of the main reasons for projects to fail.
Ali Al-Hadheri MBA / PMP
hadheria@gmail.com

2. Presentation title - Place

3. Scope creep
 What is it ?
 Possible reasons .
 Preventing it .
 Dealing with it .

4. What is it?
 Scope creep is defined as adding
features and functionality (project scope)
without addressing the effects on time,
costs, and resources, or without
customer approval. (PMBOK)

5. Our Weekly scope Creep
Scope Creep . 2014

6. Possible reasons
 Poor implementation of change control.
 Incomplete gathering of requirements before
project execution begins.
 Insufficient involvement of critical stakeholders
(community , donors , government … etc )
 Lack of support from executive sponsor and
enforcement power in project manager
 Weak project manager ( Sympathy , unable to say
No ) 

7. How to avoid Scope Creep
 Commit enough time and use different methods ( brain
storm , random samples , focus groups .. etc ) to
requirements-gathering.
 Know that sometimes giving a hand might cost you your
arm.
 Once a schedule has been created, assign resources and
determine your critical path using Work Breakdown
Structure and Gant chart ( pay attention to changes in
the critical path )
 Give more priority for M&E process and remember that
M&E should start from Day 1 to End of project .

8. How to avoid Scope Creep
 Shed the “Customer is Always Right” mentality.
 Understand your priorities and the priorities of the
project drivers
 Define your deliverables and have them approved by
the project drivers
 Accept that scope creep will happen and prepare for it
( change request forms … etc ) .

9. Change request
 Study any change based on its effects on
Scope , Cost ( direct and indirect ) , time
and quality . Have a clear approval role by
steering committee .
 Example of change request form 

11.  Example : Women in IT project .
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How to make sure change is required
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How to manage change …
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12. Dealing with Creep
 When clear picture is not available
 The methodology of project management
should be changed
 Agile project management PMI-ACP
might be a good method to follow
specially for first time projects and high
tech projects.
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13. Summary & Discussion
 You can not stop changes 
 You can Control changes 
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Questions ?
Scope Creep 2014 – Ali Al-hadheri

14. More Resources
 www.pm4dev.com/resources/edocs/doc_download/7-project-scope-management.html&sa=U&ei=DGnKUqD0I82u7AaV
 http://www.projectmanager.com/5-ways-to-avoid-scope-creep.php
 http://www.ngodirectory.org
Scope Creep . 2014