™
DOING GOOD just got easier.
Simple Scheduling
for Parent-Teacher
fP Th
Conferences
&
School
Volunteering!
Vl t i !

What We Do
VolunteerSpot is a powerful web signup
tool that makes P
lh k Parent T h
Teacher
Conference Scheduling simple and easy:
• Signup parents with a click
• Streamlining communication
• Keeping everyone organized
d Hassle-Free Parent Scheduling
IN REAL TIME! =
Happy Parents and Teachers
• Al
Always FREE
Parent-Teacher conference Scheduling Made Easy/ www.VolunteerSpot.com/pto

How We Work: Before & After
Before VolunteerSpot With VolunteerSpot
Teacher sets the conference schedule Teacher makes the conference schedule
and invites parents to signup via and invites parents to sign up with an
email, clipboard signup sheet, or by email or a button on the class webpage
sending home a note
Parents signup on a calendar with a
click – choosing spots that work with
lk h h k h
Parents send in their availability on a
their schedules
note or email message
VolunteerSpot sends automated
confirmation and reminder messages –
Teacher juggles the schedule back
helping everyone keep their
and forth until it’s full – making calls,
commitments
sending emails and more notes
@!#$!
Parent-Teacher Conference
*If (s)he has the time *
Scheduling Made Easy!!
Teacher sends reminder messages
Parent-Teacher conference Scheduling Made Easy/ www.VolunteerSpot.com/pto

Step 1: Teacher Schedules
Conference Times
• Multiple Days,
Multiple Needs –
EASY!
• Make Assignments
• Set Shifts
• Copy Plans
Parent-Teacher conference Scheduling Made Easy/ www.VolunteerSpot.com/pto

Step 2: Parents Sign Up (month view)
Parent-Teacher conference Scheduling Made Easy/ www.VolunteerSpot.com/pto

Step 2: Parents Sign Up (day view)
Parent-Teacher conference Scheduling Made Easy/ www.VolunteerSpot.com/pto

Step 3: VolunteerSpot Sends
p p
Confirmation and Reminder Messages
Parent-Teacher conference Scheduling Made Easy/ www.VolunteerSpot.com/pto

Simplify ALL School
Volunteering
Helping teachers , homeroom parents and
volunteers coordinate activities and events
l di i ii d
simply and easily all year round!
• Classroom and Library Helpers
• Snack Schedule
• Field Trips
• Tutoring/Mentoring Less Hassle
• Carnivals =
More Time Volunteer Participation
M Ti & V l t P ti i ti
• Book Fairs
• Science Day
• T h Appreciation
Teacher A ii
Parent-Teacher conference Scheduling Made Easy/ www.VolunteerSpot.com/pto

Checklist: Successful Parent
Teacher Conferences
Teachers Parents
Be Prepared – Compile several examples of student Be on Time – You only have a short time with your
work, standardized evaluations, and report cards. child’s teacher and other parents are scheduled after
you.
you
Set Expectations – Let parents know about
Bring Questions – What would you like to know
conference timing and what will be covered.
about classroom, academic or social happenings? What
Celebrate the Good Stuff– Be specific about how requests do you have for the teacher?
the student is doing well. What learning objectives is
well
Surface Concerns – What concerns do you have
the student achieving or exceeding?
about your child’s performance? Bring work samples
Share Improvements – Be specific about how the and be prepared with examples.
child can improve his or her performance. What
Ask for
A k f examples – If the teacher doesn’t get
l h hd ’
learning objectives need more attention?
l b d
specific, ask for examples of what your child does well
Have a Plan– What’s the plan for helping this and needs to work on.
student improve his or her performance ?
Participate – Parent involvement is one of the
p
Ask Questions – What’s important from the highest predictors or student success. Ask how you can
parent’s perspective? help your child better meet the learning objectives.
Explore opportunities for volunteering in the classroom
Seek Involvement – What can you ask the parents
or at school.
to do to participate in their child’s learning?
child s
Say Thank You – Sincerely thank the teacher for his
Say Thank You – Sincerely thank parents for their
or her time and hard work with your child.
time and support.

Get Started NOW
Please visit VolunteerSpot and
get started today! www.VolunteerSpot.com/pto
VolunteerSpot is FREE for anyone DOING GOOD just got easier.
coordinating community volunteers
volunteers.
• PTA, PTO, PSA, Booster Clubs
Experience a sample volunteer signup at
• Scouts, Guides, 4H & FFA www.VolunteerSpot.com/pto
• Congregations & Youth Groups
• Community Nonprofits
• Rec Sports (swim team soccer etc )
team, soccer, etc.)
• Workplace Volunteering
• Service Learning
Parent-Teacher conference Scheduling Made Easy/ www.VolunteerSpot.com/pto