Facilities in Jeopardy [Part 2] - Move Over I'm Crowded

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Managing facilities can be like a game of Jeopardy: every answer comes in the form of a question. Knowing how to ask the right questions is essential. In this multi-part series, three experience business officers participate in a game of "Facilities Jeopardy", answering questions about how they invest limited capital in new versus aging space, manage facilities costs, and make the case for resources. Part 2 - Move Over I'm Crowded asks Pamela Elliot Cain, Vice President of Business and Finance at Iowa State University, the tough questions related to space and enrollment trends and classroom utilization strategies in the face of financial uncertainty.

QUESTION

ACT YOUR AGE
MOVE OVER I’M
CROWDED
MONEY, THAT’S
ALL I WANT
BEFORE THE
ROOF CAVES IN
GOING GREEN
SMOOTH
OPERATOR
$100
$500
$1000
$100
$500
$1000
$100
$500
$1000
$100
$500
$1000
$100
$500
$1000

QUESTION
THE ONLY CONSTITUENT
GROUP WHERE GROWTH
IN ENROLLMENT
SIGNIFICANTLY OUTPACES
GROWTH IN SPACE.

0%
2%
4%
6%
8%
10%
12%
14%
2007200820092010201120122013 2007200820092010201120122013 2007200820092010201120122013
Percent Change of Enrollment and Space
Growing Campus Enrollment
By Constituent Group
Space Growth Enrollment Growth
Comprehensive Institution Research Institution Small Institution

3%
2%
3% 3% 3%
0%
5%
9%
11%
16%
20%
0%
5%
10%
15%
20%
25%
2007 2008 2009 2010 2011 2012 2013
Percent of Total Campus Space By Age
ISU Enrollment vs. Campus Space Over Time
Percent Change in Space Percent Change in Users (Students/Faculty/Staff)

QUESTION
STUDIES SHOW THAT THIS
PERCENTAGE OF
TEACHING SPACE IS USED
AT ANY GIVEN TIME
DURING THE SCHOOL DAY.
(±5%)

0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100% 800
830
900
930
1000
1030
1100
1130
1200
1230
1300
1330
1400
1430
1500
1530
1600
1630
1700
1730
1800
1830
1900
1930
2000
2030
2100
2130
2200
Average Room Utilization
Room Utilization
Utilization Average: 50%

QUESTION
THESE STRATEGIES HAVE
PROVEN EFFECTIVE TO
INCREASE UTILIZATION OF
CAMPUS SPACE.

QUESTION
A. INCREASE ENROLLMENT FASTER THAN
YOU BUILD NEW SPACE.
B. ENABLE CROSS DEPARTMENT
SCHEDULING OF CLASSROOMS.
C. REMOVE HIGH NEED, LOW UTILIZED
BUILDINGS.
D. ATTRACT OTHER USES FOR BUILDING
SPACE SUCH AS RETAIL, RENTAL,
SMALL BUSINESS INCUBATORS.

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2. ACT YOUR AGE MOVE OVER I’M CROWDED MONEY, THAT’S ALL I WANT BEFORE THE ROOF CAVES IN GOING GREEN SMOOTH OPERATOR $100 $500 $1000 $100 $500 $1000 $100 $500 $1000 $100 $500 $1000 $100 $500 $1000

3. QUESTION THE ONLY CONSTITUENT GROUP WHERE GROWTH IN ENROLLMENT SIGNIFICANTLY OUTPACES GROWTH IN SPACE.

4. 0% 2% 4% 6% 8% 10% 12% 14% 2007200820092010201120122013 2007200820092010201120122013 2007200820092010201120122013 Percent Change of Enrollment and Space Growing Campus Enrollment By Constituent Group Space Growth Enrollment Growth Comprehensive Institution Research Institution Small Institution

5. 3% 2% 3% 3% 3% 0% 5% 9% 11% 16% 20% 0% 5% 10% 15% 20% 25% 2007 2008 2009 2010 2011 2012 2013 Percent of Total Campus Space By Age ISU Enrollment vs. Campus Space Over Time Percent Change in Space Percent Change in Users (Students/Faculty/Staff)

6. QUESTION STUDIES SHOW THAT THIS PERCENTAGE OF TEACHING SPACE IS USED AT ANY GIVEN TIME DURING THE SCHOOL DAY. (±5%)

7. 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 800 830 900 930 1000 1030 1100 1130 1200 1230 1300 1330 1400 1430 1500 1530 1600 1630 1700 1730 1800 1830 1900 1930 2000 2030 2100 2130 2200 Average Room Utilization Room Utilization Utilization Average: 50%

8. QUESTION THESE STRATEGIES HAVE PROVEN EFFECTIVE TO INCREASE UTILIZATION OF CAMPUS SPACE.

9. QUESTION A. INCREASE ENROLLMENT FASTER THAN YOU BUILD NEW SPACE. B. ENABLE CROSS DEPARTMENT SCHEDULING OF CLASSROOMS. C. REMOVE HIGH NEED, LOW UTILIZED BUILDINGS. D. ATTRACT OTHER USES FOR BUILDING SPACE SUCH AS RETAIL, RENTAL, SMALL BUSINESS INCUBATORS.