Launch your Tooling Project on Time

1. TOOL TRACKING SOLUTIONS
BRINGING A TOOLING PROJECT IN ON TIME
QSS, LLC Quality Support Service
706-773-3447
WRITTEN BY: RUSSELL FRAYER 3/23/2009

2. TOOL TRACKING SOLUTIONS
 WHAT IS NEEDED TO BRING A PROJECT IN ON TIME
A TRACKING DOCUMENT THAT IS SELF EXPLANITORY
AVAILABLE “KEY INFORMATION” FOR ALL PARTIES
PROJECT VISUALIZATION ON TIMING AND STATUS
DETAILED TRACKING AND CLOSURE OF ISSUES
ARE YOUR TRACKING DOCUMENTS
 SELF EXPLANITORY
 HAVE ALL THE NESSECARY INFORMATION
 USE VISUAL COMMUNICATION

3. TOOL TRACKING SOLUTIONS
 USE SIMPLE AND LESS COMPLEX TRACKING DOCUMENTS
TOOL TRACKING DOCUMENTS ARE NOTORIOUS FOR BEING …
COMPLEX & DIFFICULT FOR MOST OR ALL TO READ
INSUFFCIENT AT GIVING “KEY INFORMATION”
DIFFICULT FOR USERS TO COMPLETE
DOES YOUR TRACKING DOCUMENT
 PROVIDE VISUAL INFORMATION
 SHOW THE NECCESARY BUT “KEY INFORMATION”
 EASY TO COMPLETE

4. NON VISUAL “COMPLEX” TIMELINE

5. TOOL TRACKING SOLUTIONS
 AFTER REVIEWING THE LAST SLIDE ASK YOURSELF
WHAT WAS THE PROJECT ABOUT
HOW WOULD YOU CONTACT SOMEONE
WHERE WERE THEY IN THE PROJECT
WERE THEY ON SCHEDULE
YOUR TRACKING DOCUMENT SHOULD
 BE INFORMATIVE
 DISPLAY KEY INFORMATION W/O SEARCHING FOR IT
 LET EVEYONE KNOW IF THERE IS A CONCERN

6. TOOL TRACKING SOLUTIONS
 THINGS TO REMEMBER WHEN TRACKING A TOOL
DOCUMENTS NEED MAINTENANCE …
WHO WILL MAINTAIN THE DOCUMENTS
WHAT ARE THE SKILL LEVELS NEEDED
WHAT ARE THE VARIOUS BUILD PHASES
IS YOUR TRACKING DOCUMENT
 EASY TO MAINTAIN
 EASY TO COMPLETE AND CAN BE VISUALLY FOLLOWED
 HAVE PRE-DEFINED PHASES OR STEPS

7. TOOL TRACKING SOLUTIONS
 WHEN ASSIGNING THE PROJECT WHO WILL HANDLE IT
PURCHASING
ENGINEERING
QUALITY
TOOLING DEPARTMENT
 DO THEY HAVE ADEQUATE TIME TO HANDLE THE PROJECT
DO YOU HAVE THE RIGHT PEOPLE
 TO LAUNCH A TOOLING PROJECT EFFECTIVELY
 ARE THEY QUALIFIED TO WALK IT THROUGH THE PROCESS
 DO THEY HAVE THE EXPERIENCE AND TIME

8. TOOL TRACKING SOLUTIONS
 DO THEY HAVE THE NECESSARY QUALIFICATIONS
TECHNICAL SKILLS
Tooling, Project Mgmt, GD&T, Supplier Skills
MANUFACTURING SKILLS
Machining, Molding, Casting, Welding, Assy
COMMUNICATION SKILLS
Can See End Results
Interface between Supplier, Engineering, Management
Offer Solutions When Needed
DO YOU HAVE THAT PERSON
 DOES HE / SHE HAVE THE RIGHT SKILLS TO SUCCEED
 A PROVEN TRACK RECORD
 DO THEY HAVE THE BACKGROUND

9. TOOL TRACKING SOLUTIONS
 WHAT INFORMATION WILL THEY NEED TO SUCCEED
WHO IS ON THE PROJECT
How do you contact the team
WHEN ARE PARTS NEEDED
How many parts are needed
Is there a P.O.
WHAT PROGRAM IS THIS FOR
Are the prints and CAD files up to date
What level are they
WHO IS THE BUYER
DOES YOUR TRACKING DOCUMENT
 HAVE KEY CONTACT INFORMATION
 SHOW YOU WHEN PARTS ARE NEEDED OR HOW MANY
 SHOW YOU WHEN INFORMATION IS AT THE CORRECT LEVEL

10. TOOL TRACKING SOLUTIONS
 WHAT INFORMATION IS NEEDED FOR REVIEW
HOW DO YOU KNOW WHEN THERE IS A DELAY
IS IT TOO LATE WHEN YOU FIND OUT
HOW FAR ALONG IS THE PROJECT
IS IT DESIGNED
IS THE MATERIAL PURCHASED
WHY IS THERE A DELAY
IS THERE A PLAN TO BRING IT BACK ON TRACK
DID THE PROJECT PROGRESS FROM WEEK TO WEEK
DOES YOUR TRACKING DOCUMENT
 VISUALLY SHOW YOU WHEN THERE IS PROGRESS
 SHOW YOU WHERE THE DELAY IS
 ALLOW THE MEANS TO EVEN ASK THE RIGHT QUESTIONS

11. TOOL TRACKING SOLUTIONS
 DO THEY UNDERSTAND THE BUILD PROCESS
DO THEY VALIDATE EACH BUILD PHASE
ARE THERE SECONDARY PROCESSES
GAUGES, WELD CELLS, MATERIAL HANDLING
DID THEY AGREE ON THE PARAMETERS
DATUM’S, EASE OF MANUFACTURING, GAUGING
WERE THERE KEY CHARACTERISTICS
WERE THEY CAPTURED AND AGREED TO BY ALL
WERE THEY TRANSFERRED THROUGH ALL PROCESSES
AN EFFECTIVE TOOLING PROJECT
 NEEDS SOMEONE WITH PROVEN ABILITY
 SOMEONE WHO CAN EFFECTIVELY WALK THE PROCESS
 SOMEONE WITH A BACKGROUND

12. TOOL TRACKING SOLUTIONS
 REVIEW THE PROJECT AS A TEAM
SOMEONE WITH EXPERIENCE AND TRAINING
UNDERSTAND THAT QUESTIONS CAN BE A SIGN OF HELP
QUESTION WHEN SOMETHING IS IN DOUBT
DOCUMENT THE QUESTION – IT IS AN ISSUE
ASK THE RIGHT QUESTIONS
BE DETAILED
MAINTAIN AN OPEN FORUM
REVIEW MEETINGS ARE KEY
 YOU NEED SOMEONE TO TAKE GOOD NOTES
 UNDERSTAND THE BUILD PHASES
 SOMEONE WHO ASKS THE RIGHT QUESTIONS

13. TOOL TRACKING SOLUTIONS
 THE PROJECT MUST BE FOLLOWED AS A TEAM
OPEN ISSUES MUST BE CREATED & TRACKED
WEEKLY MEETINGS ARE ESSENTIAL
DID THE PROJECT PROGRESS FROM WEEK TO WEEK
WAS THE ANSWER ACCEPTABLE & RECORDED
ASK THE RIGHT QUESTIONS
DOCUMENT THE QUESTIONS AS ACTUAL ISSUES
MAINTAIN AN OPEN FORUM
HOLD ON SITE MEETINGS AT SPECIFIC PHASES
OPEN ISSUES ARE NECESSARY
 THEY ENABLE AND CREATE COMMUNICATION
 THEY MUST BE HELD WITH SCHEDULED FREQENCY
 THEY DO NOT RESOLVE THEMSELVES

14. TOOL TRACKING SOLUTIONS
 THE PROJECT WILL ULTIMATELY HAVE CHANGES
REVIEW ANY CHANGES
ADDRESS DELAYS IN TIMING
MAINTAIN FOCUS
WAS THE CHANGE AUTHORIZED
WAS THE CHANGE OFFICIALLY MADE
WAS PROTOCOL ESTABLISHED UP FRONT
WERE TRACKING DOCUMENTS UPDATED
PO, PRINTS, PART REQUIREMENTS
PROCESS CHANGES, TIMING, OPEN ISSUES
IN ADDRESSING THESE CHANGES
 DO YOU NEED TO START WITH A NEW DOCUMENT
 DID THE SUPPLIER MAKE AN APPROVED CHANGE
 WHAT NEEDS TO CHANGE

15. TOOL TRACKING SOLUTIONS
 THERE IS A SOLUTION TO TRACKING PROJECTS
WITH VISUAL DESCRIPTIONS
WITH PRESET PHASES AND DATES FOR EACH
THAT SHOW THE PERCENT OF PROJECT COMPLETION
WITH KEY CONTACT INFORMATION
THAT INCLUDES COMPLETE TEAM INFORMATION
TITLES, NAMES, PHONES, EMAIL
THAT SHOWS NECESSARY INFORMATION
PART REVISIONS, CAD FILES , PO’S
PART REQUIREMENTS, GAUGE INFORMATION
HAVING GOOD INFORMATION IS KEY
 WHERE IS THE PROJECT ACCORDING TO SCHEDULE
 IS IT ON TRACK AND IF NOT WHY / WHAT IS BEING DONE
 WERE THE GAUGE AND PART REQUIREMENTS REVIEWED

16. TOOL TRACKING SOLUTIONS
 SOLUTIONS THAT SHOW DEFINED PHASES
WHEN WAS THE OFFICIAL KICK OFF
IS THE TOOL DESIGN COMPLETE
IS MATERIAL PURCHASED & ON TIME
IS IT BEING MACHINED & HOW LONG WILL IT TAKE
WHEN WILL IT BE ASSEMBLED
WHEN WILL IT BE READY FOR TRY OUT
WHEN WILL FIRST PARTS BE READY
HOW LONG WILL IT TAKE TO DEVELOP
WHEN WILL IT BE DELIVERED
WHEN WILL IT BE READY FOR RUN OFF
IS IT APPROVED AND PRODUCTION READY
ARE THE PHASES UNDERSTOOD
 UNDERSTANDING THE PHASES ARE KEY TO THE PROJECTS SUCCESS
 KNOW WHAT COMES NEXT AND ELIMINATE DELAYS
 DELAYS EARLY ON REDUCE TIME TO DEVELOP LATER

17. SOLUTIONS COME FROM USING A VISUAL TIMELINE

18. TOOL TRACKING SOLUTIONS
 HOW DO YOU SUMMARIZE SEVERAL TOOLS AT ONCE
AUTOMATICALLY UPDATE AS YOU GO
ELIMINATE SCROLLING TO FIND THE RIGHT DOCUMENT
VISUALLY SHOW WHEN / WHERE ROAD BLOCKS ARE
SHOW RELEVANT “KEY INFORMATION” FOR EACH TOOL
BE PREPARED FOR MANAGEMENT / CUSTOMER REVIEWS
COMMUNICATION IS ESSENTIAL
 AFTER A MEETING THERE IS A NEED TO COMMUNICATE YOUR SUMMARY
 HOW DO YOU EXPLAIN YOUR PROGRESS TO CUSTOMER / MANAGEMENT
 WHICH TOOL NEEDS IMMEDIATE FOCUS / WHY

19. VISUALLY SUMMARIZE - MULTIPLE TOOLS

20. TOOL TRACKING SOLUTIONS
 SOLUTIONS FOR TRACKING OPEN ISSUES
VISUALLY PRIORITISE EACH ISSUE
COLOR CODE RESPONSIBILITIES
DATES AND COMMENTS
LIST ALL PENDING SOLUTIONS NEEDED
POST OPEN , DUE , AND CLOSURE DATES
CAPTURE PROOF OF CLOSURE
COMPLETE PART INFORMATION
REVISION LEVEL
PART NUMBER
OPEN ISSUES ARE ESSENTIAL FOR EACH PROJECT AND PART
 YOU NEED TO TAKE GOOD NOTES
 UNDERSTAND THE BUILD PHASES
 ASKS THE RIGHT QUESTIONS AND FOLLOW THROUGH

21. SOLUTIONS INCLUDE A VISUAL ISSUES LIST

22. TOOL TRACKING SOLUTIONS
 PROJECTS NEED NOT BE LATE IF YOU CAN:
COMMUNICATE BY VISUALIZING THE PROCESS
UNDERSTAND AND FOLLOW THE BUILD PHASE
COMMUNICATE AND ADDRESS THE ISSUES
SUMMARIZE AND INFORM
THIS IS PROVEN AND WILL WORK
 WITH THE RIGHT TRACKING PROCESS
 PROPER MAINTENANCE
 ASKING THE RIGHT QUESTIONS AND COMMUNICATION

23. TOOL TRACKING SOLUTIONS
IS YOUR TOOLING PROJECT ON TIME
CONTACT QSS FOR A SOLUTION
QSS, LLC Quality Support Service
706-773-3447
WRITTEN BY: RUSSELL FRAYER 3/25/2009