MOP Portfolio Management Overview Paradigm Consulting Group PCGI

Management of Portfolios(MoP®) An Overviewof Cabinet Office’sBest Practice Methodology inProject Management
Paradigm Consulting Group (PCGI)
Best Practice Presentation –Oct 20, 2014
Presenter: Carolyn Smith

Internet: http://pcgi.mb.ca/Twitter: https://twitter.com/PCGI
LinkedIn: http://www.linkedin.com/company/pcgi-consulting-services 2
Agenda
•Management of Portfolios(MoP®): An Overview of Cabinet Office’s Best Practice Methodology
–MoP®Definitions
–MoP®Objectives of Portfolio Management
–MoP®Portfolio Management Model
–MoP®Benefits
–MoP®Implementation
•Our Presenter
–Carolyn Smith
•Paradigm Consulting Group (PCGI)
–About Us
–Accredited Consulting Organization (ACO)
–Best Practice Overview
–Cabinet Office Experience
–Organizational Reference
–Training Opportunities
–Contact Us & Questions
•Copyrights and Trademarks

Management of Portfolios –Definitions
•Portfolio:
–The totality of an organization’s investment (or segment thereof) in the changes required to achieve its strategic objectives.
•Portfolio management:
–Portfolio management is a co-ordinated collection of strategic processes and decisions that together enable the most effective balance of organizational change and Business As Usual.

Portfolio Management vs. Project/Programme Management
Doing the
right things….
... the right way
Doing Things Right
DoingThe Right Things
Realized Value
Unrealized
Value
Improving Portfolio Management
Improving Project Management
100%
0%
100%

Objectives of Portfolio Management
To ensure that:
•Change initiatives being delivered and planned represent optimum allocation of organizational resources
•Portfolio is sufficientto achieve desired contribution to strategic objectives
•All initiatives are necessary to achieve desired contribution to strategic objectives
•Selected initiatives are deliveredeffectively and cost efficiently
•All the potential benefits are realized

“Run the business, change the business”
Strategic objectives
Managed benefits
Managed programmes and projects
Change the business
Portfolio management
Run the business
Business as usual

Portfolio Management Model
5 Principles
2 Cycles
12 Practices
Guidance (not Manual)

Energized Change Culture
•.... the extent to which an organization has mobilized the full available effort of its people in pursuit of its goals
•Drives the definition and delivery cycles
•Requires
–Senior management commitment
–Effective employee engagement
–Effective governance at right level of bureaucracy
–Focus on overall good and success of organization

Benefits of Portfolio Management (1-4)
1.More of the “right” programmes and projects being undertaken
2.Removal of redundant, duplicate and poorly performing programmes and projects
3.More effective implementation of programmes and projects via consistent approaches and improved dependency management
4.More efficient resource utilization

Benefits of Portfolio Management(5-8)
5.Better management of risk at a collective level
6.Greater benefits realization and return on investment
7.Enhanced transparency, accountability and corporate governance
8.Improved engagement and communication between senior management and staff

MOP®Implementation
•3 Broad Approaches to Implementation
–Big Bang –
•Viewed as Change programme, business case, blueprint for future, etcas per MSP.
•Appropriate where top-down strategy formulation is applied, environment is stable and PPM is relatively mature
–Evolutionary
•Start with areas of greatest need, or where rapid progress can be made, and evolve approach from there
•Appropriate in less stable environments and where strategy is itself emergent
–Ad Hoc
•No detailed master plan, and no expectation there will be one. Implementation is more opportunistic
•Appropriate were practices are less mature and senior commitment less embedded

Staged Implementation: 7 Steps and Resulting Benefits
1.Obtain single complete view of organization’s portfolio of change initiatives
–Removes duplicates, non-strategically aligned, and poorly performing projects which
•Saves money
•Improves overall delivery
2.Complete portfolio delivery plan and monitor/report regularly on progress
–Highlights gaps, stimulates questions and debate
3.Track completed programme and project performance to forecast and use in initiative forecasting
–Improves business case forecasting, investment appraisal and prioritization
–Creates expectation of disciplined, end to end approach to change management, including better business cases

Staged Implementation: 7 Steps and Resulting Benefits
4.Identify inter-initiative dependencies and resource conflicts
–Improves portfolio understanding and earlier resolution of potential problems
5.Establish clear governance structures which state where and how decisions are made
–Ensures decision-makers receive information required to manage portfolio
6.Define investment criteria and use to appraise and prioritize initiatives on both attractiveness and achievability
–Ensures limited resources allocated with maximum impact
7.Apply stage release of funding linked to stage and phase gates
–Investment of resources linked to confidence in successful delivery
–Programmes and projects initiated in controlled manner

LinkedIn: http://www.linkedin.com/company/pcgi-consulting-services
Our Presenter
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Carolyn Smith
•Carolyn is a certified Project Management Professional and Prince2 Registered Practitioner with 14 years experience in information technology and business process development, and 10 years experience in management and supervisory roles, involving the redesign of processes and systems in related areas. Her areas of expertise include project management, methodology development, business analysis, training, project portfolio management and IT Governance.
•Can be reached at:
–Email: csmith@pcgi.mb.ca

Paradigm Consulting Group (PCGI) About Us
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•Within the Paradigm Consulting Group (PCGI) offices in Regina and Winnipeg, we employ over 110 staff.
•We offer our customers a wide range of IT and business consulting services.
•Our experience spans customers within several industries, with particular expertise in Healthcare, Insurance, and the Public Sector.
Winnipeg
www.pcgi.mb.ca
Regina
www.paradigm.sk.ca

Paradigm Consulting Group (PCGI) Accredited Consulting Organization
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•We have been awarded the Accredited Consulting Organization (ACO) designation in Project, Programme and Portfolio Management!
–Only the second organization in North America.
•To achieve this designation, ACOs have:
–Undergone rigorous assessments by a large international organization
–Proven their knowledge, experience and communication skills
–Achieved high examination scores and passed multiple product knowledge interviews
–Undergone multiple client references
•Which means….
–ACOs offer superior standards of consulting services
–The robust accreditation process provides assurance that their advice is valid and trustworthy!

Paradigm Consulting Group (PCGI)– Accredited Consulting Organization
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•How can this benefit you?
–ACOs have exclusive access to assess organizations using the P3M3 Assessment Tool for:
•Portfolio, Programme & Project Management Maturity Model (P3M3®)
•PRINCE2®Maturity Model
–An assessment will benchmark your programme, project and risk management processes and will get you on the right course to ensure the full value of the project is achieved AND sustained.
–An assessment is invaluable whether you are:
•in the early planning stages of a new initiative, or
•struggling in the latter stages of an implementation

Paradigm Consulting Group (PCGI) Best Practices
•Paradigm’s Best Practices provide:
–an opportunity for our consultants to share experience and insight.
–strengthening the Paradigm culture and promoting personal and professional growth.
•Best Practices meetings occur weekly and offer an opportunity to connect with team members and clients from other work sites.
•Sharing knowledge and training opportunities within our diverse team helps strengthen Paradigm employees and benefits our clients.
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Paradigm Consulting Group (PCGI) Cabinet Office Experience
•We have consultants with the following Cabinet Office certifications.
–PRINCE2®(Project Management)
–MSP®(Programme Management)
–MOP®(Portfolio Management)
–P3O®(Project, Programme, and Portfolio Offices)
–M_o_R®(Risk Management)
•We value and encourage continuing learning and certifications, we can proudly state that we have most PRINCE2® practitioners than any other organization in Canada!
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Paradigm Consulting Group (PCGI) Organizational Reference
The Paradigm Consulting Group’s depth of consulting expertise in the area of Project, Programmeand Portfolio Management Best Practices is the strongest in Canada.
Their Accredited Consulting Organization designation and over 90 certifications among their consulting staff demonstrates this expertise.
With their depth of experience in PRINCE2, Managing Successful Programs and Management of Portfolios with numerous clients in Western Canada, Paradigm is a proven and respected leader in this rapidly expanding field.
David Smyth
Marketing Manager, Canada
APMG International
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Paradigm Consulting Group (PCGI) Cabinet Office Training Opportunities
•Paradigm partners with an accredited training organization (Advantage Learning) to offer accredited training in PRINCE2®, MSP®, P3O®, M_o_R® and MOP®, as well as Agile Project Management.
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•Our trainers have years of real life project and programme management experience.
•We offer a small class format to verify participants understanding of the content and progress prior to the course exams.
•All courses are independent of each other and there are no prerequisites for any class.

Paradigm Consulting Group (PCGI) Cabinet Office Training
23
Contact us at headoffice@paradigm.sk.cafor training dates and course information or to register for any of our courses:
–PRINCE2®
–MSP®
–P3O®
–M_o_R®
–MOP®
–Agile Project Management

Paradigm Consulting Group (PCGI) Contact Us
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To learn more about us:
•Winnipeg:
–Internet: http://pcgi.mb.ca/
–LinkedIn: http://www.linkedin.com/company/pcgi-consulting- services
–Twitter: https://twitter.com/PCGI
•Regina:
–Internet: http://paradigm.sk.ca/
–LinkedIn: http://www.linkedin.com/company/paradigm- consulting-group

Paradigm Consulting Group (PCGI) Questions?
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If you have any questions about howPCGI can assist your organization, please contact:
Ken Howell, Registered ACO Consultant, PRINCE2MOPP3O Practitioner certified, PMP
Executive Partner
Paradigm Consulting Group (PCGI)
khowell@paradigm.sk.caor khowell@pcgi.mb.ca
204-999-8555

Copyrights and Trademarks
All diagrams produced by Cabinet Office and Office of Government Commerce.
PRINCE2®, M_o_R®, MSP®, P3O®, MSP®, MoV® and MoP® are registered trademarks of AXELOS Limited.
All AXELOS Limited product training courses are offered by Advantage Learning UK, an ATO of AXELOS Limited.
Copyright © 2014 All rights reserved.
Reproduction or reuse of this material is strictly prohibited without prior written approval and consent of the Paradigm Consulting Group (PCGI).
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MOP Portfolio Management Overview Paradigm Consulting Group PCGI

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