It project management and best practices


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Project management processes and practices are used to coordinate resources to achieve predictable results.

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It project management and best practices

  1. 1. Introduction• All projects need some level of project management.• Project management processes and practices are used to coordinate resources to achieve predictable results.
  2. 2. Organizations expect projects to be:- Completed Faster Cost Effective. Higher Quality.
  3. 3. • Objectives can be met through the effective project management processes.• Consider the size, complexity, and other characteristics of your project.• Build the right project management processes to effectively manage and control your project.
  4. 4. A Project management best practices. Plan Monitor Control
  5. 5. There are three major deliveries from planningprocess:- Project Definition PlanningProject Management Project WorkshopProcedures
  6. 6. Project DefinitionBest Practices : Plan the work by utilizing the project definition document • Project Overview • Objectives • Scope • Assumption and Risk • Organization • Initial effort, cost and duration estimate.
  7. 7. Project workplanBest Practices : Project workplan • The workplan provides the step by step instruction to construct and managing the project. • Workplan includes – Assigning resources – Estimated the work
  8. 8. Best Practices : Project management procedure up in frontThe project management procedures outline theresources that will be used to manage the project. Quality Management Issue Management Risk Management PROJECTCommunication Management Scope Management
  9. 9. Contd…. Quality management can be considered to have three main components: quality control ,quality assurance and quality improvement. Quality management is focused not only on product quality, but also the means to achieve it. Issue Management refers to the discipline and process of managing business issues .
  10. 10. Contd….• Project Scope Management managing the agreed work within the stakeholders and managers. A clear and well defined scope is very important for the completion of any minor or major project on time.• Risk management involves assessing and quantifying business risks, then taking measures to control or reduce them.• Communications management is the systematic planning implementing, monitoring, and revision of all the channels of communication within an organization , and between organizations
  11. 11. • Manage and Control:- • Only challenge is to execute your plans and processes correctly.• Manage the work plan:- • Monitor the schedule • Monitor the budget
  12. 12. Best Practices : Look for Warning signsLook for other signs that the project may be in trouble. These could include the following:• Budget starts to get bigger.• Unscheduled overtime to hit the deadlines.• Team morale starts to decline.• Deliverable quality or service quality starts to deteriorate.
  13. 13. Best Practices : Ensure that sponsorapproves the scope changes requestsIn general, the project sponsor is the person funding theproject. For infrastructure projects like an Exchangemigration, the sponsor might be the CIO or CFO. Requests for scope changes will most often come fromstakeholders—many of whom may be managers in theirown right. One manager might want chat services fortheir area. Another might want an exception to the sizelimits you have placed on mailboxes.
  14. 14. Contd….It doesnt matter how important a change is to astakeholder, they cannot make scope-changedecisions, and they cannot give your team theapproval to make the change. In proper scope-change management, the sponsormust give the approval, since they are the only oneswho can add additional funding to cover the changesand know if the project impact is acceptable.
  15. 15. Best Practices : Guard against scope creepsScope creep is a term used to define a series of smallscope changes that are made to the project withoutscope-change management procedures being used.Best Practices :Identify risks in frontRisks refer to potential events or circumstancesoutside the project team’s control that will have anadverse impact on the project. Technically, the value ofthose results may be positive or negative.
  16. 16. Best Practices : Continue to assess thepotential risk throughout the project.Once the project begins, periodically perform anupdated risk assessment to determine if other riskshave surfaced that need to be managed.Manage Issues:All projects of any size and complexity will have issuesarise that need to be dealt with and resolved. If youhave not done as good a job managing risks, chancesare you will have more issues to deal with than youmight have otherwise.
  17. 17. Cont…Issues are big problems. For instance, the Exchangeservers you ordered are not ready and configured ontime. Or perhaps the Windows 2000 is not set upcorrectly and needs to be redesigned.The project manager should manage open issuesdiligently to ensure that they are being resolved.Issues, by their nature, must be resolved with a senseof urgency.
  18. 18. ConclusionThere are always complexities in dealing with newer technology and ensuringthat all the pieces integrate together.There are also challenges in implementing infrastructure with as little impacton your customers as possible. All of these challenges can be overcomethrough a proper mix of planning, monitoring, controlling, and executing.The planning, monitoring, and controlling aspects are where projectmanagement processes and techniques are needed. Proper planning andmanagement of the migration effort will take more time up front but will bemore than rewarded with efficiencies and savings throughout the rest of theproject.
  19. 19.  The project management best practices:-• Plan the work by utilizing a project definition document.• Define project management procedures up front.• Look for other warning signs.• Ensure that the sponsor approves scope-change requests.• Guard against scope creep.• Identify risks up front.• Continue to assess potential risks throughout the project.• Resolve issues as quickly as possible.
  20. 20. Thank You References, and Google images