The document provides instructions for using Microsoft Word's referencing tool to create reference lists and insert citations in APA style. It explains how to open the references tab, select APA style, manage sources by adding new sources and filling in fields, check how sources will appear in the reference list, show all bibliography fields, generate the reference list, and insert in-text citations by selecting sources from a drop-down menu.

1. How to use Microsoft
Word’s© Referencing
Tool to
•Create Reference Lists
&
•Insert Citations
Created by Meredith Erbacher for the Roberts Centre Library, Anglican Church Grammar
School

2. 1. Open References
tab 2. Check APA style
is selected
3. Click on Manage
Sources
Created by Meredith Erbacher for the Roberts Centre Library, Anglican Church Grammar
School

3. 4. Click New
5. Select the source type
6. Then begin filling in
the fields, ensuring you
punctuate and capitalise
as shown
7. Click OK when
you’ve finished
Created by Meredith Erbacher for the Roberts Centre Library, Anglican Church Grammar
School

4. 8. Click New each time you
want to add another source
Created by Meredith Erbacher for the Roberts Centre Library, Anglican Church Grammar
School

5. 10. Use Edit to go back
and correct any errors
9. Highlight a source to
check how it will appear in
the reference list
Created by Meredith Erbacher for the Roberts Centre Library, Anglican Church Grammar
School

6. 11. Click on Show
All Bibliography
Fields to include
other necessary
details like edition,
editor, volume etc.
Created by Meredith Erbacher for the Roberts Centre Library, Anglican Church Grammar
School

7. 12. When all sources have
been entered, click on
Bibliography and then
Bibliography from the
drop down menu
Created by Meredith Erbacher for the Roberts Centre Library, Anglican Church Grammar
School

8. Reference List
Australian War Memorial. (2008). Vietnam War 1962–75. Retrieved June 20,
2008, from Australian War Memorial: http://www.awm.gov.au/atwar/vietnam.asp
Brodie, D. (1987). Tilting at Dominoes: Australia and the Vietnam War.
Brookvale: Child & Associates.
Department of Defence. (2004). Vietnam War: 1965-72. Retrieved July 20,
2008, from Army History Unit:
http://www.defence.gov.au/army/ahu/HISTORY/vietnam_war.htm
Harpur, J. (1995). War Without End (2nd ed.). Melbourne: Longman.
Scott, D., Dann, L., & Dixon, S. (2001). Australia in the Modern World.
Melbourne: Oxford University Press.
Smith, G., Cox, D., & Burchill, S. (1996). Australia in the World: An Introduction
to Australian Foreign Policy. Melbourne: Oxford University Press.
13. Your reference list is presented
alphabetised in a Word© document. You can
then change font type, font size, line spacing
etc. as with any other Word© document.
Created by Meredith Erbacher for the Roberts Centre Library, Anglican Church Grammar
School

9. 15. The citation details are
automatically inserted in
brackets at this point
within the text of your
assignment.
14. If you’ve included a quote or
used some sort of data that needs to
be referenced in-text, click on Insert
Citation and then select the relevant
source from the drop down menu.
Created by Meredith Erbacher for the Roberts Centre Library, Anglican Church Grammar
School

10. 16. Click anywhere on the in-text
citation to see the drop-down box
that allows you to edit the citation.
17. If the quote is a direct quote
and came from a paginated source,
add the page number.
Created by Meredith Erbacher for the Roberts Centre Library, Anglican Church Grammar
School