Digital Preservation: Other Sources of Information


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Digital Preservation: Other Sources of Information - talk given by Marieke Guy, UKOLN, at Approaches to Digitisation course run by Research Libraries UK at the British Library, Wednesday 9th February 2011.

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  • LIFE (Life Cycle Information for E-Literature) is a collaboration between University College London (UCL) and the British Library. The LIFE Project has developed a methodology to model the digital lifecycle and calculate the costs of preserving digital information for the next 5, 10 or 20 years. For the first time, organisations can apply this process and plan effectively for the preservation of their digital collections. The LIFE Project has developed a methodology to model the digital lifecycle and calculate the costs of preserving digital information for the next 5, 10 or 20 years The espida Project was completed in January 2007. The model that espida has developed can help make business cases for proposals that may not necessarily offer immediate financial benefit to an organisation, but rather bring benefit in more intangible spheres. While it was designed initially to be used within the area of digital resource management, it has potential for far wider application (decision making, performance measurement, change management) Digital Repository Audit Method Based on Risk Assessment (DRAMBORA) toolkit. This toolkit is intended to facilitate internal audit by providing repository administrators with a means to assess their capabilities, identify their weaknesses, and recognise their strengths. Digital repositories are still in their infancy and this model is designed to be responsive to the rapidly developing landscape. The development of the toolkit follows a concentrated period of repository pilot audits undertaken by the DCC, conducted at a diverse range of organisations including national libraries, scientific data centres and cultural and heritage data archives.
  • Start date 1 April 2003 End date 31 March 2011
  • Through a series of immersive case studies, the DCC SCARP project (2007-2009) identified disciplinary approaches to data deposit, sharing and re-use, curation and preservation, in each case working with research projects over several months.
  • Digital Preservation: Other Sources of Information

    1. 1. UKOLN is supported by: This work is licensed under a Attribution-NonCommercial-ShareAlike 2.0 licence This excludes images Preservation Issues: Other Sources of Information and Next Steps RLUK Approaches to Digitisation British Library Wednesday 9 th February 2011 Marieke Guy Research Officer, UKOLN
    2. 2. Introduction to UKOLN <ul><li>UKOLN is a national centre of expertise in digital information management </li></ul><ul><li>Library and cataloguing background </li></ul><ul><li>Located at the University of Bath </li></ul><ul><li>Funded by JISC to advise UK HE and FE communities </li></ul><ul><li>Many areas of work including: </li></ul><ul><ul><li>Digital preservation: DCC </li></ul></ul><ul><ul><li>Metadata, registry work </li></ul></ul><ul><ul><li>Repositories: eBank, Intute, SWORD, DRIVER </li></ul></ul><ul><ul><li>Dissemination: Ariadne, International Journal of Digital Curation </li></ul></ul><ul><ul><li>eScience: eCrystals….etc. </li></ul></ul>
    3. 3. Introduction to Me <ul><li>Been at UKOLN 10 years </li></ul><ul><li>Now a remote worker </li></ul><ul><li>Member of the Community & Outreach Team </li></ul><ul><li>Currently working on: </li></ul><ul><ul><li>Chair of the Institutional Web Management Workshop </li></ul></ul><ul><ul><li>Digital Preservation work </li></ul></ul><ul><ul><li>IMPACT Project - OCR </li></ul></ul><ul><li>Previous roles/projects include: </li></ul><ul><ul><li>Good APIs project, JISC-PoWR, JISC Standards Catalogue, QA Focus, SPP Project Manager, ePrints UK project manager, Public Library Focus work, NOF-digitise, Web Magazines and more… </li></ul></ul>
    4. 4. Workshop Resources <ul><li>All resources (and more) linked with Delicious tag: </li></ul><ul><li>JISC Beginner’s Guide to Digital Preservation at: </li></ul><ul><li>PPT will be available from: </li></ul><ul><ul><li>My DP blog </li></ul></ul><ul><ul><li>Slideshare </li></ul></ul><ul><li>Feel free to email me ( or follow me on Twitter (mariekeguy) </li></ul>
    5. 5. Today’s Talk <ul><li>Want to provide you with: </li></ul><ul><ul><li>Some extra resources for today’s topic areas </li></ul></ul><ul><ul><li>Guide to other Sources of Information out there (primarily focusing on digital preservation) </li></ul></ul><ul><ul><li>Some ideas on next steps </li></ul></ul><ul><li>Suggestions are: </li></ul><ul><ul><li>Suggestions! </li></ul></ul><ul><ul><li>Part of a bigger collection of resources </li></ul></ul><ul><ul><li>Something to get you started! </li></ul></ul>
    6. 6. JISC BGDP
    7. 7. Part 1 <ul><li>“… building on what you’ve already learnt today.” </li></ul>
    8. 8. Benefits of Digitising Material <ul><li>National Preservation Office: Managing the digitisation of library, archive and museum materials </li></ul><ul><li>Renaissance East Midlands Digitisation Guide: A simple guide to digitisation for museums </li></ul>
    9. 9. Benefits of Digitising Material
    10. 10. Planning for Digitisation <ul><li>Managing, business case: </li></ul><ul><li>MINERVA guidelines </li></ul><ul><li>JISC: Info Kit: Managing the Information Lifecycle </li></ul><ul><li>DRAMBORA </li></ul><ul><li>Strategic Content Alliance: Ithaka business models </li></ul><ul><li>Costs, funding: </li></ul><ul><li>LIFE (Life Cycle Information for E-Literature) Project </li></ul><ul><li>ESPIDA Project </li></ul><ul><li>SMART objectives </li></ul><ul><li>JISC Digital Media – sources of funding for digitisation </li></ul><ul><li>Other: skills, strategy, policy, .. </li></ul>
    11. 11. Use of Digital Materials <ul><li>Consulting, user testing: </li></ul><ul><li>JISC Research: Understanding our Audiences </li></ul><ul><li>UKOLN Engagement, Impact, Value events </li></ul><ul><li>JISC: Lessons learned and advice for future digitisation projects </li></ul><ul><li>Evaluation: </li></ul><ul><li>Toolkit for the Impact of Digitised Scholarly Resources (TIDSR) </li></ul><ul><li>JISC: 6 steps to evaluation </li></ul>
    12. 12. Selection of Materials <ul><li>Demand, selection: </li></ul><ul><li>AIDA self-assessment toolkit </li></ul><ul><li>Digital Asset Assessment Tool (DAAT) </li></ul><ul><li>Library of Congress: Sustainability of Digital Formats </li></ul><ul><li>JISC Digital Media, British Universities Film & Video Council (BUFVC) </li></ul><ul><li>Copyright, IPR: </li></ul><ul><li>Digital Preservation Europe: Appraisal of Digital Resources in the Public Sector </li></ul><ul><li>Strategic Content Alliance: IPR </li></ul>
    13. 13. Part 2 <ul><li>“… ensuring that the considerable effort and commitment that you intend to put into digitisation is not lost.” </li></ul>
    14. 14. Other Sources of Information <ul><li>Organisations, Web sites </li></ul><ul><li>Reports, journals, articles </li></ul><ul><li>Guides, briefing papers, glossaries </li></ul><ul><li>Models, Tools </li></ul><ul><li>Slides </li></ul><ul><li>Case studies </li></ul><ul><li>Blogs </li></ul><ul><li>Policies, repositories </li></ul><ul><li>Training, training materials </li></ul>
    15. 15. Organisations <ul><li>JISC Digital Media </li></ul><ul><li>JISC </li></ul><ul><li>British Library </li></ul><ul><li>Digital Curation Centre </li></ul><ul><li>Digital Preservation Coalition </li></ul><ul><li>National Archive </li></ul>
    16. 16. Reports <ul><li>Blue Ribbon Task Force </li></ul><ul><ul><li>Who owns? </li></ul></ul><ul><ul><li>Who benefits? </li></ul></ul><ul><ul><li>Who selects? </li></ul></ul><ul><ul><li>Who preserves? </li></ul></ul><ul><ul><li>Who pays? </li></ul></ul><ul><li>DC of Research Data </li></ul>
    17. 17. Journals and Articles <ul><li>Ariadne </li></ul><ul><li>D-Lib </li></ul><ul><li>International Journal of Digital Curation </li></ul>
    18. 18. Guides and Briefing Papers <ul><li>Archaeology Data Service / Digital Antiquity Guides to Good Practice </li></ul><ul><li>UKOLN Cultural Heritage Briefing papers </li></ul><ul><li>Digital Preservation Coalition (DPC) Handbook </li></ul><ul><li>JISC Strategic Content Alliance briefing papers </li></ul><ul><li>JISC InfoNet Info Kits </li></ul>
    19. 19. Glossaries <ul><li>Digital Preservation Coalition (DPC) Introduction – Definitions and Concepts. </li></ul><ul><li>Exploring Cultural Heritage Online Glossary </li></ul><ul><li>JISC Glossary </li></ul><ul><li>JISC Digital Media </li></ul><ul><li>Wikipedia, especially for hardware and software terms </li></ul>
    20. 20. 1. Leadership 2. Policy 3. Planning 4. Audit 6. Repositories & Quality assurance 8. Access & Re-use 10. Community building 9. Training & skills Data Informatics Top 10 5. Engagement 7. Sustainability
    21. 21. Tools <ul><li>LIFE, ESPIDA </li></ul><ul><li>DRAMBORA, Nestor, DROID </li></ul><ul><li>PRONOM </li></ul><ul><li>OAIS </li></ul><ul><li>PLANETS </li></ul><ul><li>DCC - Tools and Applications section, Data Asset Framework </li></ul><ul><li>JISC PoWR - Web Archiving tools </li></ul><ul><li>Library of Congress </li></ul><ul><li>PADI </li></ul><ul><li>National Archive </li></ul><ul><li>KeepIt </li></ul><ul><li>NDIIPP </li></ul><ul><li>Internet Archive and UKWA </li></ul>
    22. 22. Slides <ul><li>Slideshare, Slidecast, Slideshare groups </li></ul><ul><li>Authorstream </li></ul><ul><li>Scribd </li></ul>
    23. 23. Case Studies <ul><li>DPC Case Notes </li></ul><ul><li>DCC SCARP </li></ul><ul><li>DCC </li></ul><ul><li>JISC Digital Preservation Policies Study </li></ul><ul><li>JISC PoWR </li></ul><ul><li>AHDS </li></ul><ul><li>National Libraries </li></ul><ul><li>Ariadne </li></ul><ul><li>NOF Digitise </li></ul><ul><li>JISC Digital Media - Learning Lessons from Other Digitisation Projects </li></ul>
    24. 24. Blogs <ul><li>JISC Digitisation Programme </li></ul><ul><li>JISC Beginner’s Guide </li></ul><ul><li>JISC PoWR </li></ul><ul><li>Welcome Library </li></ul><ul><li>British Library </li></ul><ul><li>JISC Digital Media </li></ul><ul><li>UKOLN Cultural Heritage </li></ul><ul><li>Digitization 101 </li></ul><ul><li>Many museums, libraries and archives </li></ul>
    25. 25. Policies <ul><li>High-level pointers and guidance; outline policy model/framework; mappings to institutional strategies; exemplars </li></ul><ul><li>PADI </li></ul><ul><li>JISC Digital Preservation Policies Study </li></ul><ul><li>ERPANET policy tool </li></ul><ul><li>PRESTO </li></ul><ul><li>DCC Preservation policy template </li></ul>
    26. 26. Repositories <ul><li>DCC - Preservation and Curation in Institutional Repositories </li></ul><ul><li>KeepIt - Repository Preservation Exemplars </li></ul><ul><li>KeepIt - Diary of a Repository Preservation Project </li></ul><ul><li>DCC - Trustworthy Repositories </li></ul><ul><li>Digital Repository Audit and Certification Wiki </li></ul><ul><li>JISC- RepositoryNet </li></ul>
    27. 27. Further Training <ul><li>Digital Preservation Training Programme (DPTP) </li></ul><ul><li>RLUK/British Library Preservation Learning Programme </li></ul><ul><li>KeepIt Repository Preservation Courses </li></ul><ul><li>Research Data Mantra </li></ul><ul><li>DCC </li></ul><ul><ul><li>Data Management Roadshows </li></ul></ul><ul><ul><li>Train the Trainer </li></ul></ul><ul><ul><li>Tools of the Trade Training </li></ul></ul>
    28. 28. Next Steps <ul><li>Arm yourself with knowledge about: </li></ul><ul><ul><li>The demand for the objects you want to digitise </li></ul></ul><ul><ul><li>The benefit of digitising </li></ul></ul><ul><ul><li>The process of digitising </li></ul></ul><ul><ul><li>The cost of digitising </li></ul></ul><ul><ul><li>The long term situation </li></ul></ul><ul><li>This knowledge will inform and fuel any discussions you have, any businesses cases you write and any approaches you take </li></ul>
    29. 29. Acknowledgements <ul><li>Thanks to Liz Lyon at UKOLN for some of the slides taken from her DCC roadshow PPT </li></ul>