I presented the following at the Australian Data Centre Strategy Summit 2015 "Are you ready to embark on your Data Centre Migration/Transformation strategy?" Prepare yourself and your business with tips and potential pitfalls as you plan what could be your worst nightmare or the best most invisible project you and your end users have ever participated in.

1. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Australian Data Centre Strategy Summit 2015
Gus Sabatino
AreyoureadytoembarkonyourData
CentreMigration/TransformationStrategy?

2. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
What are your reasons?
What leads us to embark on such a complicated Journey?
• Real estate cost reductions, eliminate leased real estate
• Mergers, Acquisitions
• Consolidation opportunities
• Data Centre facilities themselves are an expensive commodity
• Time to Re-New
• Needs to be scalable
• Not meeting regulatory requirements
• Releasing Trapped Compute

3. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
What we’ve heard…
• Reduce IT costs
• Energy efficiency and Green (reduce Carbon Footprint)
• Time to Upgrade Data Centre Facilities
• Consolidate under utilization
• Opportunity to Virtualize Applications and Systems
• Reduce Data Centre rooms/cupboards
• Requirements for redundancy
• Disaster Recovery premises
• Want to get out of the Hardware integration
• I need Standard and Simple, not Custom and Complicated
• Reduce Network Complexity
• Time market issues due to excessive time to provision
• Move to utility based ‘pay-as-you-go’ services

4. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
It’s the vision of the Next Generation Data Centre – Its Your Future

5. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
How should we start?
The journey should not be difficult
• A well documented business case
– Be clear and concise about the business drivers
– Clearly articulate the goals and objectives of the program
– What is the ROI and how will you measure performance
– How will you measure success through the duration of the program
• Who are your external partners through this journey?
– Data Centre Providers
– Network, Comms
– Facility Services Providers
– Labour providers

6. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Where should we start? The Core Team
Assemble the Core Team
• Appoint a Project Sponsor
– The sponsor is typically from Real Estate, Facilities or IT
• Members of the team
– Head of Facilities
– Members of IT
• CIO, Head of Infrastructure, Head of Networks
• Representative of the User Community
– Procurement
– Finance
– Program Manager

7. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
• Real Estate
• Facilities Engineering
• Finance
• Security
• Operations
• Disaster Recovery
• Networks
• Applications Support
• Apps Users
• Server Technology Towers
• Storage Services
• Cloud Services
• Service Desk
• End Users
Who are some of your stakeholders?
StakeholdersWho should we engage?
Stakeholders
• You must clearly understand who your stakeholders are
– Engage every single one
– Make them part and integral to the program – this ensures success!
– Missing a stakeholder is like buying a bike without wheels

8. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Kick OffStarting the involvement?
Engagement, Commitment and a Desire to Succeed with a;
‘Gut Wrenching’, ‘Fire in the Belly’ tenacity to achieve the goals.
Kick Off – Bringing the Team together
• You must make the project real
– Introduce the initiative, the objectives and benefits
– Introduce the timeline
– Set the expectations
– Make the team integral to the program
• Make it part off performance objectives, give them incentives
It will not be a success without them!

9. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
The Different StatesInformation, Where is it?
Future StateCurrent State
• Efficiency Objectives – PUE etc.
• Site Sustainability – Free Air, Solar, Recycle etc.
• Site Availability / Reliability, Redundancy, BC/DR
needs– Site Rating,
• Scalability – Growth
• IT strategy Plan
• Stakeholder meetings – Engage with all, meet with
all!
• Other information obtained through documentation
(maps, utility bills etc. other will come from CMDB’s,
applications etc.
Develop and Issue a detailed RFI.
Stakeholders will be key to obtaining information
• Current demand / growth opportunities ( KW )
• Asses growth 3-5yrs needs
• Use outage information – Sev1/P1 Incidents
• Current Constraints – Power, Cooling, Space etc.
• Constraints in the Network, Applications etc.
• What will the future look like?
• Regulatory Requirements – Security, Compliance,
Demand Growth - Speed to Market
• Capacity Requirements vs Demand Forecast
• Sourcing Models – Co-Location, New Site, Tenant
Improvement, Retrofit

10. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Building the Business CasePulling it all together?
The Business Case
• Determine Capital Expenditure (CAPEX)
– Construction Costs
– Cable Plant
– Networks, Electronics, IT HW
– Migration
• Determine Operational Expenditure (OPEX)
– Lease Costs, Power, Maintenance, Facility Management, Water
– Resourcing – Facility Staff, IT Operations, Security Services, DC Mgr
– Carrier / Telecoms
– Depreciation
– Statuary / Tax
• Total Cost of Ownership for Sourcing Models use 5 / 10yr (Compare each)
• Use Market Data Analysis

11. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Forming the ‘Elite’ Program teamThe Next Stage, after approval?
Building a team for success
• Get Experience Staff who have done it before
– Be prepared to backfill current knowledgeable resources
• You will need:
– Program Manager
– End to end Architect
– Technical Transformation Lead
– A Program Delivery Champion,
• Organisation Engagement, Cultural Diversity and Program Problem Manager

12. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Forming the ‘Elite’ Program teamThe Next Stage, after approval?
Building a team for success
• Don’t forget
– Dedicated Project Managers per packet of work
• Application,
• Network
• Technology – Servers, Storage, Virtual/Cloud
– A Strong PMO
• Business Analysts and Project Co-ordinators
• A change Control Champion – don’t under estimate scope / change- creep
• Engage with your third party suppliers and third party support organisations early

13. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
PeterDrucker’sDefinitionof
StrategicPlanning
"Strategic planning is the continuous process of making
present entrepreneurial (risk-taking) decisions systematically
and with the greatest knowledge of their future;
organizing systematically the efforts needed to carry out
these decisions; and measuring the results of these decisions
against the expectations through organized, systematic
feedback."

14. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Tobecontinued…
You’ve started the Journey, take the dive, don’t just give it a go!

15. Thankyou Gus Sabatino
gus.sabatino@hp.com