GPM's PRiSM guide on integrating sustainability in project management, introduces a 'Sustainability Management Plan' (SMP). The SMP is a plan that, as part of the project management documentation, provides the framework to address the project's sustainability impact and goals. For practitioners, the SMP is a concrete tool to explicitly implement sustainability considerations in their project.
And although the different publications on sustainability in project management provide valuable insights and perspectives on WHAT could be the content of an SMP, It can be developed further. From a practitioner perspective, the SMP should be developed further as a real tool with a clear structure and a logical 'line of reasoning'. From an academic perspective, the SMP should be developed further with regards to the 'fit' of the sustainability analysis and the context of the project. Generic list of sustainability indicators can provide inspiration, but are not relevant enough for an impact analysis. An SMP should be recognizable for the sustainability/CSR officer of the organization, and for the business executive.
The connection between business strategy - sustainability strategy - project objectives - stakeholders - project sustainability opportunities and risks, need to be clear. That's why we developed an SMP 'template' (version 1.0) that aims to, in a very practical way, support project managers in the development of their project sustainability objectives.
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Model project smp
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Sustainability
Management Plan
Project Name: Project Name/Project Code
Date: Release: Draft/Final
Author:
Owner:
Client: Customer
Document Number: Sustainability Management Plan.doc
Revision History
Date of next revision:
Revision Date Previous
Revision Date
Summary of Changes Changes
Marked
Approvals
This document requires the following approvals. A signed copy should be placed in the project files.
Name Signature Title Date of Issue Version
Distribution
This document has been distributed to:
Name Title Date of Issue Version
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Overview
Purpose The purpose of the Sustainability Management Plan is to analyse the
sustainability aspects of the project and its contribution to the sustainability
strategy of the permanent organization / customer.
The primary uses of the Sustainability Management Plan are to:
• Analyse the sustainability aspects of the project.
• Identify the contributions the project makes to the sustainability strategy
and ambitions of the permanent organization.
• Create a common understanding and agreement on the sustainability
contributions of the project.
• Provide a baseline for the monitoring, controlling and reporting of the
sustainability contributions of the project.
The Sustainability Management Plan is a living product in that it should
always reflect the current status, plans and controls of the project. Its
component products will need to be updated and re-baselined, as necessary,
at the end of each stage, to reflect the current status of its constituent parts.
The version of the Sustainability Management Plan that was used to gain
authorization for the project is preserved as the basis against which
performance will later be assessed when closing the project.
Contents The Project Initiation Documentation should cover the following topics.
Project Definition .............................................................................. 3
Project Objectives.............................................................................. 3
(Key) Stakeholders and interests ....................................................... 4
Sustainability strategy and ambitions............................................... 4
Confrontation matrix......................................................................... 6
Sustainability opportunities .............................................................. 7
Sustainability risks ............................................................................ 8
Enhanced Project Objectives............................................................. 9
Sustainability Management Structure ........................................... 10
Advice The Sustainability Management Plan is derived from the Project Brief
(PRINCE2®) or Project Charter (PMBOK®) and in discussion with users,
business representatives, suppliers and other stakeholders. Logically, the CSR-
officer of the permanent organization or client is involved in the development
process.
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Project Definition
(Short description of the essence of the project)
Project Objectives
(Explaining what the project needs to achieve. Divided in deliverable related ‘project
objectives’ and effect related ‘business objectives’, as formulated in the project
assignment.)
Project objectives
(Measurable outputs and success criteria at the end of the project)
Number Description
Economic project objectives
Social project objectives
Environmental project objectives
Business objectives
(Outcomes and effects of the use of the project’s output.)
Number Description
Economic business objectives
Social business objectives
Environmental business objectives
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(Key) Stakeholders and interests
(Describing how and when the project’s objectives are to be achieved, by showing the
major products, activities and resources required on the project. It provides a baseline
against which to monitor the project’s progress stage by stage)
Category Stakeholder Interests / Concerns
Economic Social Environmental
Sustainability strategy and ambitions
(Explaining the sustainability strategy and ambitions of the permanent organization plus
the main stakeholders, such as key suppliers and business partners. It should include an
analysis of specific sustainability targets/ambitions and potential discrepancies
information on the sections given below)
Strategic ambitions and constraints
Nr Description Strategy / Ambitions
Economical Social Environmental
Proactive or ‘Make a contribution’ ambitions
Reactive or ‘Do no harm’ ambitions
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Operationalization
Nr Description Strategy / Ambitions
Economical Social Environmental
Guiding principles
Products / Services
Processes
Reporting and Standards
Partnerships
Supply Chain / Value Chain
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Sustainability opportunities
Related to the process and resources of organizing, managing and executing the project
Number Description + actions
Economic opportunities
Social opportunities
Environmental opportunities
Related to the project’s deliverable, use and effects.
Number Description + actions
Economic opportunities
Social opportunities
Environmental opportunities
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Sustainability risks
Related to the process and resources of organizing, managing and executing the project
Number Description + actions
Economic risks
Social risks
Environmental risks
Related to the project’s deliverable, use and effects.
Number Description + actions
Economic risks
Social risks
Environmental risks
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Enhanced Project Objectives
(Enhanced for the sustainability opportunities.)
Project objectives
(Measurable outputs and success criteria at the end of the project)
Number Description
Economic project objectives
Social project objectives
Environmental project objectives
Business objectives
(Outcomes and effects of the use of the project’s output.)
Number Description
Economic business objectives
Social business objectives
Environmental business objectives
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Sustainability Management Structure
(Describing who will be involved in the realisation, management and governance of the
sustainability aspects of the project)
