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- 1. 17 September 2015 page1 of 10 Sustainability Management Plan Project Name: Project Name/Project Code Date: Release: Draft/Final Author: Owner: Client: Customer Document Number: Sustainability Management Plan.doc Revision History Date of next revision: Revision Date Previous Revision Date Summary of Changes Changes Marked Approvals This document requires the following approvals. A signed copy should be placed in the project files. Name Signature Title Date of Issue Version Distribution This document has been distributed to: Name Title Date of Issue Version
- 2. Sustainability Management Plan 17September 2015 page 2 of 10 Overview Purpose The purpose of the Sustainability Management Plan is to analyse the sustainability aspects of the project and its contribution to the sustainability strategy of the permanent organization / customer. The primary uses of the Sustainability Management Plan are to: • Analyse the sustainability aspects of the project. • Identify the contributions the project makes to the sustainability strategy and ambitions of the permanent organization. • Create a common understanding and agreement on the sustainability contributions of the project. • Provide a baseline for the monitoring, controlling and reporting of the sustainability contributions of the project. The Sustainability Management Plan is a living product in that it should always reflect the current status, plans and controls of the project. Its component products will need to be updated and re-baselined, as necessary, at the end of each stage, to reflect the current status of its constituent parts. The version of the Sustainability Management Plan that was used to gain authorization for the project is preserved as the basis against which performance will later be assessed when closing the project. Contents The Project Initiation Documentation should cover the following topics. Project Definition .............................................................................. 3 Project Objectives.............................................................................. 3 (Key) Stakeholders and interests ....................................................... 4 Sustainability strategy and ambitions............................................... 4 Confrontation matrix......................................................................... 6 Sustainability opportunities .............................................................. 7 Sustainability risks ............................................................................ 8 Enhanced Project Objectives............................................................. 9 Sustainability Management Structure ........................................... 10 Advice The Sustainability Management Plan is derived from the Project Brief (PRINCE2®) or Project Charter (PMBOK®) and in discussion with users, business representatives, suppliers and other stakeholders. Logically, the CSR- officer of the permanent organization or client is involved in the development process.
- 3. Sustainability Management Plan 17September 2015 page 3 of 10 Project Definition (Short description of the essence of the project) Project Objectives (Explaining what the project needs to achieve. Divided in deliverable related ‘project objectives’ and effect related ‘business objectives’, as formulated in the project assignment.) Project objectives (Measurable outputs and success criteria at the end of the project) Number Description Economic project objectives Social project objectives Environmental project objectives Business objectives (Outcomes and effects of the use of the project’s output.) Number Description Economic business objectives Social business objectives Environmental business objectives
- 4. Sustainability Management Plan 17September 2015 page 4 of 10 (Key) Stakeholders and interests (Describing how and when the project’s objectives are to be achieved, by showing the major products, activities and resources required on the project. It provides a baseline against which to monitor the project’s progress stage by stage) Category Stakeholder Interests / Concerns Economic Social Environmental Sustainability strategy and ambitions (Explaining the sustainability strategy and ambitions of the permanent organization plus the main stakeholders, such as key suppliers and business partners. It should include an analysis of specific sustainability targets/ambitions and potential discrepancies information on the sections given below) Strategic ambitions and constraints Nr Description Strategy / Ambitions Economical Social Environmental Proactive or ‘Make a contribution’ ambitions Reactive or ‘Do no harm’ ambitions
- 5. Sustainability Management Plan 17September 2015 page 5 of 10 Operationalization Nr Description Strategy / Ambitions Economical Social Environmental Guiding principles Products / Services Processes Reporting and Standards Partnerships Supply Chain / Value Chain
- 6. Sustainability Management Plan 17September 2015 page 6 of 10 Confrontation matrix (Confronting the objectives of the project with the ambitions of the organization.) Project objectives Nr Description Strategy / Ambitions Economical Social Environmental Economic project objectives -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ Social project objectives -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ Environmental project objectives -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ Indicate per cell whether: + the project makes a contribution to this ambition 0 the project does not address this ambition - the project hurts this ambition Business objectives Nr Description Strategy / Ambitions Economical Social Environmental Economic business objectives -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ Social business objectives -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ Environmental business objectives -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ -- / - / 0 / + / ++ Indicate per cell whether: + the project makes a contribution to this ambition 0 the project does not address this ambition - the project hurts this ambition
- 7. Sustainability Management Plan 17September 2015 page 7 of 10 Sustainability opportunities Related to the process and resources of organizing, managing and executing the project Number Description + actions Economic opportunities Social opportunities Environmental opportunities Related to the project’s deliverable, use and effects. Number Description + actions Economic opportunities Social opportunities Environmental opportunities
- 8. Sustainability Management Plan 17September 2015 page 8 of 10 Sustainability risks Related to the process and resources of organizing, managing and executing the project Number Description + actions Economic risks Social risks Environmental risks Related to the project’s deliverable, use and effects. Number Description + actions Economic risks Social risks Environmental risks
- 9. Sustainability Management Plan 17September 2015 page 9 of 10 Enhanced Project Objectives (Enhanced for the sustainability opportunities.) Project objectives (Measurable outputs and success criteria at the end of the project) Number Description Economic project objectives Social project objectives Environmental project objectives Business objectives (Outcomes and effects of the use of the project’s output.) Number Description Economic business objectives Social business objectives Environmental business objectives
- 10. Sustainability Management Plan 17September 2015 page 10 of 10 Sustainability Management Structure (Describing who will be involved in the realisation, management and governance of the sustainability aspects of the project)