RTI section 4
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The RTI Section 4 can make information accessible freely and ensure the RTI is not needed to be invoked to obtain information. Using checklists of Section 4 the presentation explores ways to make it ...

The RTI Section 4 can make information accessible freely and ensure the RTI is not needed to be invoked to obtain information. Using checklists of Section 4 the presentation explores ways to make it more effective through stakeholders and provides an audit of the Section 4 compliance of the State Information Commissioner of Goa State.

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RTI section 4 RTI section 4 Presentation Transcript

  • The RTI Act Section 4Anupam Saraph, Ph.D.Future DesignerProfessor of Systems, Environment and Decision SciencesAdvisor on Complex Systems, World Economic ForumFounder Life Member, Club of Rome, Indian National AssociationFormer CIO, Pune CityFormer Vice Chairman Infotech Corporation of GoaFormer Advisor IT and e-governance, Government of Goa
  • Action mandated under Section 4• 4(1)(a) Maintain catalogued and indexedrecords and ensure computerized accessacross networks• 4(2) Provide as much information suo motu sothat the public have minimum resort to theuse of this Act to obtain information• 4(3) Disseminate information widely• 4(4) Make information easily accessible(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Checklist of records under 4(1)(a)• Inward-Outward registers• Revenue and expenditure records• Orders, circulars and notifications• Advertisements and notices• Hearings, minutes of meetings, schedules• Staff and their availability• Reports and other publications• Petitions and court orders(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Checklist of declaration under 4 (1) (b)• List of Information, available to or held by it;• Facilities for obtaining information, includingthe hours of a library or reading room;• Names, designations and particulars of thePublic Information Officers;Information on Information Access(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Checklist of declaration under 4 (1) (b)• Directory of officers and employees;• Remuneration to officers and employees;• System of compensation as provided in itsregulations;• Particulars, powers and duties of its officersand employees;• Accountability, procedure and norms of thedecision making process;Information on Who and What they do(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Checklist of declaration under 4 (1) (b)• Budget with plans, programs, disbursementsand proposed expenditures;• Details of beneficiaries and recipients ofsubsidies, concessions, permits orauthorizations granted by it;• The manner of execution of programs;Information on Activity(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Checklist of declaration under 4 (1) (b)• Rules, regulations, instructions, manuals andrecords• Particulars of ways for consultation orrepresentation by the public for theformulation or implementation of policyInformation on engagement and relevance(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Checklist of declaration under 4 (1) (c)• All relevant facts relating to proposed policiesor decisions;Information on actions(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Checklist of declaration under 4 (1) (d)• Reasons for its administrative or quasi-judicialdecisions;Information on compliance to purpose(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Status of Section 4 compliance of the SIC, Goa• http://egov.goa.nic.in/rtipublic/rtidisclosures.pdf• http://goasic.gov.in/rtidisclosures.pdf(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Which is the official one?(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Identifying the official site• url: https://sic.goa.gov.in : site with certificate• PDF digitally signed• Date of updating information on footer of pdf• Signature of person certifying the information• Access to previous versions/records(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Status on Action mandated under 4• 4(1)(a) No computerized access across networksor catalog or index of documents• 4(2) No suo motu declarations beyond standardformat: Need to use RTI Act to obtain informationon case status, orders;http://egov.goa.nic.in/rtipublic/sicOrders.aspxand http://egov.goa.nic.in/rtipublic/sicDeci.aspxnot updated• 4(3) Disseminate widely - ?• 4(4) Information not easily accessible(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Status of records under 4(1)(a)Not computerized or not accessible on network:• Inward-Outward registers• Revenue and expenditure records• Orders, circulars and notifications• Advertisements, tenders and notices• Hearings, minutes of meetings, schedules• Staff and their availability• Reports and other publications• Petitions and court orders(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Status of declaration under 4 (1) (b)• List of Information, available to or held by it:Incomplete• Facilities for obtaining information, includingthe hours of a library or reading room: None• Names, designations and particulars of thePublic Information Officers: Provided(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Status of declaration under 4 (1) (b)• Directory of officers and employees: Incomplete• Remuneration to officers and employees:Incomplete• System of compensation as provided in itsregulations: Not provided; should be 16 (5)• Particulars, powers and duties of its officers andemployees: Not provided; should be Chapter V• Accountability, procedure and norms of thedecision making process: Incomplete; should be25(1), Rules framed under 27(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Checklist of declaration under 4 (1) (b)• Budget with plans, programs, disbursements andproposed expenditures: Incomplete no plans,programs, disbursements or expenditures• Details of beneficiaries and recipients ofsubsidies, concessions, permits or authorizationsgranted by it: Not provided; should have list ofapplicants given information, orders oncomplaints and appeals• The manner of execution of programs: Notprovided; should have manner of providing ordenying information(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Checklist of declaration under 4 (1) (b)• Rules, regulations, instructions, manuals andrecords: Not provided; should publish thedocument, not its name• Particulars of ways for consultation orrepresentation by the public for theformulation or implementation of policy:Vague response; should list scope of policyand ways of consulting(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Checklist of declaration under 4 (1) (c)• All relevant facts relating to proposed policiesor decisions: Not provided; should have allorders on appeals and complaints,particularly under 19 (8)(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Checklist of declaration under 4 (1) (d)• Reasons for its administrative or quasi-judicialdecisions: Not provided; should have orderspassed on appeals or complaints withreasons as well as a list of cases disposedwithout hearing, if any, with reasons(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Making Section 4 work• Information Seekers insistence on Section 4crucial– Use the checklist to seek and ask for information– Work with PIOs to ensure the information will bewidely available without needing to resort to RTI(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Making Section 4 work• NGOs role is vital for rapid change– Support and train PIO’s to bring about Section 4compliance– Use the checklist to audit and report Section 4compliance– Work with Information Commission to seek andfollow-through orders that would make Section 4effective(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Making Section 4 work• PIOs role in updating most important– Use the checklist to audit and update informationonce every quarter and when there is a change– Work with information seekers to presentinformation in the most useful way(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Making Section 4 work• Appellate Authorities supervision andsupport necessary– Use the checklist to audit at least once everyquarter and ensure information is current andarchives are accessible– Work with PIO’s to ensure appeals are not needed– Work with information seekers to presentinformation in the most useful way(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/
  • Making Section 4 work• State Information Commissioner’s role very important– Set an example of compliance– Inquire into compliance to Section 4,– Cause the creation of easy access to information,– Cause for discovery and inspection of documents,– Cause the publishing of certain information or categories ofinformation,– Cause to make necessary changes to its practices in relation tothe maintenance, management and destruction of records,– Enhance training on the RTI,– Take suo-motu cognizance of information requests/denial(c)2013AnupamSaraph.ThisworkislicensedundertheCreativeCommonsAttribution-NonCommercial-ShareAlike3.0UnportedLicense.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by-nc-sa/3.0/