Internship report 2015 yaseen syed

INTERNSHIP PRINCIPLES:
During semester 4, I went through various workshops that trained me for my upcoming internship. These
workshops taught me about office behavior, appearances, character and attitude towards working life.
After a long search for a firm to do my internship, I was accepted into Vengesayi Architects, in Harare,
Zimbabwe.
FIRM DESCRIPTION:
Vengesayi Architects is an Architectural Design Studio based in Harare - Zimbabwe. The firm was established
by Mr. M.C.R Vengesayi, an American trained Zimbabwean Architect in March 1987. Vengesayi Architects is
the first Indigenous Architectural Practice to be established in Zimbabwe by a Zimbabwean. It has expanded
rapidly and is now engaged in projects valued over US$600 million. By volume of work, it is considered one of
the largest and busiest practices in Zimbabwe. As an expanding institution, Vengesayi Architects continues to
strive in a unique way to the needs of society, by incorporating various new techniques in the field of
architecture. Projects done range from design proposals to completing interiors and managing projects.
PERSONAL DUTIES AND RESPONSIBILITIES
Throughout my internship with Vengesayi Architects, I was involved in almost all the projects that the firm was
working on, as my supervisor wanted me to get a full understanding of how projects were handled in the real
world. From design process, to working drawings, to site visits and meetings and final presentations.

PROJECT 1: TOBACCO INDUSTRY MARKETING BOARD (TIMB) WEEK1-WEEK 7
TIMB aims to be the new headquarters for the Tobacco Industry and marketing board of Zimbabwe.
When I was introduced to the firm’s ongoing project,TIMB was already in the construction phase. After reading
the project files and watching the design presentation, I was given the task of browsing through the
architectural drawings and contracts between the client (TIMB) and the main contractor (DRAWCARD
CONSTRUCTION) as well as the contract between the main contractor and the subcontractor (SCOTIA
STEEL), to widen my understanding of the project. Apart from the TIMB project, I browsed through the
company’s other completed projects and familiarized myself with book keeping.
During my internship I attended all the site meetings where I met with all the subcontractors and main
contractor for TIMB .I went to site regularly where I learnt more about the building.
I was asked to make observations and to take minutes during the site meetings. I documented the minutes in
the form of a meeting agenda, which was sent out to all the sub contractors and main contractor as a progress
update from the previous site meeting, as well as an invitation to the upcoming site meetings.
Site meetings with subcontractors and main contractors were conducted after every two weeks on
Mondays, while site visits were conducted once every week on Thursday.
The site meeting was an eye opener on how to manage a meeting without any discretion. I learnt how to
handle obstacles in a professional manner. I managed to multi task and filter information that was useful and
meaningful to the architects. It also helped me document valid information in a professional manner. Along with
minutes and site meetings, I also assisted the other technicians with orthographic drawings for the
headquarters, such as the balustrade designs.
Usually site assessments were carried out on behalf of the client. While on site I was introduced to the local
authorities, the water supply (City Council), where he briefed us on the current progress. The main contractor
(Draw card Construction) was always present on site, where they gave us a tour of the construction progress
after the New Year had started.

TASKS:
To take photos as observations on site visits.
To take down minutes during site meetings.
Document these site meeting minutes in the form of reports and email them to all subcontractors.
Other subcontractors were also present on site, such as Scotia Steel, Delomic and Creative Systems, their
requirements were noted down to fulfill. While on site, one of the observations I made was that of the fire
systems of the building. There were some systems such as the hose reels that needed to be replaced as they
were not positioned well and were of weak quality. Below is an image of the weak hose reel.

See attached :
TIMB SITE MEETING 49 MINUTES
TIMB SITE MEETING 50B MINUTES
TIMB SITE MEETING 51 MINUTES
CHALLENGES:
During the site meetings, it was sometimes difficult to keep up with the subcontractors as they spoke, therefore
I resorted to recording the meeting minutes, so I could document my findings accurately.

Below are the balustrade details which I assisted in cadding:

PROJECT 2: CHISIPITE CLUSTER HOMES, WEEK2-WEEK7
While working on TIMB, I was asked to propose designs for a plot in an area called Chisipite.I was asked to
produce two cluster home designs. I first went for a site visit to conduct a thorough analysis which I used to
design my homes. I began to design along the site, keeping in mind the site circulation and existing walls and
slopes and sections.
Chisipite cluster homes, is a huge ongoing project for a couple of months. While it is still in its design stage, I
was given an opportunity to produce my own designs as per my will for the site. I was given full liberty to
design according to my understanding. My design involved creating spaces for a family. I went on to design my
house, with 5 bedrooms with ensuite toilets, a kitchen, living rooms, and recreational spaces. Along with my
site analysis I also presented conceptual drawings and hand rendered sketches to help me develop my initial
ideas.

After producing various designs I had a crit session with my supervisors who advised me on how to improve
my designs and they selected one which I was to work on and improve for the upcoming weeks. When my
designs were finally amended and approved I was asked to take a step forward and produce 3d models and
renders.
After this I went on to placing my house onto the site, and managed to create a neighbourhood of 48 houses,
with recreational spaces, such as jogging treks, children play grounds, and swimming pools.
For this particular project I was asked to produce 3d renders using a different software called Archicad.While
learning Archicad, I was also taught the rendering software of Artlantis, using this software, I rendered and
added effects to my designs. As I explored the softwares more, I got a better understanding on how to create
more appealing renders and images for a better presentation.
I presented quite a few 3d renders to my supervisors who were extremely pleased with my adaption to the
software.Once I was done with the modelling stage, I began working on my construction/working
drawings, and then I moved on to annotating finishes.
MODELING OF SINGLE STOREY IN ARCHICAD. (Design 2- SINGLE STOREY).CHISIPITE CLUSTER
HOMES.

As for what I have gained during this experience, I learned to read hand sketches properly and not to
jump to cadding straight away, until the spaces are fully thought out and logical. I managed to
improve my 3D modeling and AutoCAD skills (being faster with shortcuts) and also I have learned a
lot from Mr. Ngoni Chimhau himself, on things concerning to or unrelated to architecture.

Below are a few renders I did, during the initial stage.

After completing all the drawings, renders, and site analysis, I documented my work in the form of a
presentation booklet, which was to be passed on to the principal architects, Mr and Mrs. Vengesayi
for consideration.
(See attached my booklet which was submitted to the principal architects)
During this time, I also modeled a completed project by Vengesayi Architects, to improve my Archicad and
Artlantis skills. It was a double storey bungalow done for a client 6 months ago. The bungalow is currently
under construction. The modelling for the house are as follows:

PROJECT 3: VICTORIA FALLS -“ULTRACITY” FUEL STATION, WEEK8
For my final project, I was asked to work on the site analysis of Victoria Falls, (Location: Corner Bulawayo
Road and Mkhosana township turn off).
After working on the site analysis, I presented it to my supervisor, who was satisfied with my research, and
gave me some tips and tricks to use in the future, on how to use the site to my advantage when designing.
Although I am not going to be able to be part of the entire project, and experience the design and construction
process, I am glad I participated in the initial stages of site analysis. As this allowed me to conduct a
survey/analysis on a completely different climate from Malaysia’s. I learnt how to tackle site related issues in a
different manner altogether.
(See attached VICTORIA FALLS SITE ANALYSIS PRESENTATION)

CONCLUSION:
Apart from all the projects I was assigned, I have also learnt how to cooperate in a team to ensure
that all works and deadlines are met and completed with excellence. I have also gained knowledge
on working and tender drawing formats and also had the opportunity of getting to know new people.
I was exposed to a new environment and learnt my way around things with the support of all my
colleagues, who made me feel extremely welcome and ensured that I had a wonderful
experience.They made sure my 8 weeks were productive and beneficial for me,in that they taught me
how to work in a working class environment and also made me see and realize the mistakes I may
have made as a student.
I can say without doubt that I thoroughly enjoyed myself and would like to experience working life
under Vengesayi Architects again in the future.

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TIMB HEADQUARTERS BUILDING
Minutes of Site Meeting
Title : TIMB Headquarters Building
Meeting no. : 49
Date :26 January 2015
Time : 10:30am
Venue : TIMB Headquarters, Site Lot 2 of Willowvale, Glen Eagles Road, Southerton, Harare
Contractor : Drawcard (Pvt) Ltd.
Project no. : 463/10/169
Contract sum : US$ 16,638,953-62
Date of site handover : 19 July 2011
Date of commencement : 15 August 2011
Completion date : T.B.A
Present Title Representing
M. Makombe
L. Musimwa
T. Matipano
Y. Syed
Architect
Technician
Intern
Intern
Vengesayi Architects
G. Mashayahanya
L. Goronga
D. Bunu
Clerk of Works
Civil Engineer
M.E Engineer
Prostruct Consulting Engineers
Reclon Consulting Engineers
J. Mashava
A. Murwira
E. Manjeya
Quantity Surveyor
Quantity Surveyor
Main Contractor
T.N. Zunzanyika Associates
Drawcard
C. Chisango
G. Marisa
T. Dumba
R. Madume
P. Muwungani
F. Kaniwa
J. Manase
M. Matanda
T. Malenguka
I. Bhiza
S. Shamhu
V. Tendayi
M. Makwise
W. Musiwa
G. January
Main Contractor
Main Contractor
Main Contractor
Main Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Drawcard
Drawcard
Drawcard
Drawcard
Onel Electrical
Onel Electrical
Scotia Steel
Delomic
Delomic
Citizen Construction
Creative Systems
Creative Systems
Airlift
AFA
Shieldcote

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ITEM TEXT ACTION
47.1 INTRODUCTION
i. The minutes were read and adopted as a true record of the previous meeting. INFO
47.2 CORRECTIONS
i. Nil. INFO
47.3 CONTRACT ADMINISTRATION
The following persons are responsible for the supervision of the project:
Discipline Name Title Address & telephone
Architects
A.T. Mashakada
J. Dube
N. Chimhau
E. Munaku
Senior. Architect
Grad. Architect
Grad. Architect
Arch. Technician
Vengesayi Architects. PO Box 5000, Hre. Tel. 730550
0772 410 334
0772 752 200
0772 101 403
0772 848 693
Civil and
Structural B. Mugabe
W.T. Vengesayi
B. Mashaa
Engineer
Engineer
Engineer
Prostruct Consulting Engineers (Pvt) Ltd.
0772 224 443
0773 639 197
0772 895 254
Electrical &
Mechanical
Quantity
Surveyors
R. Bhunu
T.N. Zunzanyika
A. Murwira
Engineer
Qty Surveyor
Qty Surveyor
Reclon Consulting Engineers.
0772 220 973
T.N. Zunzanyika Associates.
0774 175 191
04-2931942
All communications should be in writing to: -
Discipline Name of the company Attention:
a) Architects Vengesayi Architects A.T. Mashakada
b) Structural/Civil Engineers Prostruct Consulting Engineers. B. Mugabe
c) Elect/Mech Engineers Reclon Consulting Engineers. R. Bhunu
d) Quantity Surveyors T.N. Zunzanyika Associates T.N.Zunzanyikaka
e) Contractors Drawcard D. Kamedza
Apologies
A. Matibiri
N.Chimhau
Title
Client
Architect
Representing
TIMB
B. Mashaa Civil Engineer Prostruct Consulting Engineers

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ITEM TEXT ACTION
47.4 MATTERS ARISING
47.4.1 Client
Nil
47.4.2 Architectural
a) Welcome Note
i. VA extended a welcome note to the meeting attendees. INFO
47.4.3 Civil/Structural Engineer
Nil
47.4.4 Electrical & Mechanical
Nil
47.4.5 Main Contractor (DC)
a) Progress Report
i. DC indicated that the outbuilding had been roofed, and the balustrade wall was under construction. INFO
ii. DC indicated that fascia boards in the northern end of the South Wing were being fixed although workmanship was to
be improved and speed increased. INFO
iii. DC stated that the plumbing fittings were fitted in the South Wing and 9 fire doors were to be fitted in the
South wing, executive wing. INFO
iv. DC indicated that tiling of staircase 3 was at ground floor and roofing of atrium was in progress and was to be completed
by 30 January 2015. INFO
v. DC stated that North Wing tiling was at 80% completion and all toilets had been tiled 95%. Brickwork and external
plaster work on staircase 6 had been done. INFO
vi. DC stated that the ramp will be demolished by week ending (30 January 2015), since it is not in use anymore. INFO
vii. DC indicated that SCO was doing the framing of the fascia boards and that CC was progressing well with railings and
balustrades on staircase 3. INFO
viii. DC stated that plastering of South Wing will be completed by 27 January 2015. INFO
ix. The COW stressed that DLMC was slow, and needs to increase labour on site. INFO
x. VA inquired why DLMC was procrastinating. DLMC
xi. DLMC stated that construction was to commence soon, but needed more drawings from the engineers and
space to work on. INFO
xii. The COW inquired about substation doors. DC
xiii. DC stated that doors were ordered in October 2014 but were facing challenges from suppliers. INFO
xiv. The COW stated that South Wing was advanced, but needed change of tile size in balcony. VA
xv. VA confirmed approving the tile sample from DC and confirmed releasing a new tile layout for the balcony by end of week
(30 January 2015). INFO
xvi. The COW stated that samples of burglar bars for outbuilding were needed and emphasised on cleanliness and
tidiness of their respective workspace to all subcontractors. INFO
b) Subcontractors
AFA
i. VA emphasised that AFA needed to produce progress reports at every site meeting. AFA
ii. AFA indicated that sprinkler heads were installed in South Wing 3rd floor. INFO
iii. The COW inquired when the commissioning and testing would be completed. AFA
iv. AFA indicated that the testing and commissioning of the 3rd floor would be end by Friday 30th January INFO

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ITEM TEXT ACTION
c) Subcontractors
ONEL
i. ONEL indicated that they were digging manholes for telephones and installing light fittings for staircases and toilets on
the South Wing. INFO
ii. ONEL stated that they were testing light fittings on all floors of the South Wing. INFO
iii. The COW encouraged ONEL to work with DC on the final fix and to speed up work on the North Wing to stay ahead
of the screeders. ONEL
SCOTIA
i. SCO indicated that roof covering of the substation was 80% done, outbuilding was 100% done and was waiting for
scaffolding for the lower roof section. INFO
ii. SCO indicated that the north side of the South Wing fascia frames were to be completed by Friday (30 January 2015)
and that work on the South Wing would take 2 weeks to be completed. INFO
iii. SCO stated that work on the canopy and leaf section was outstanding and would commence from the 2nd of February. INFO
iv. SCO indicated that they needed scaffolding immediately to complete the fascia on the South Wing. INFO
v. SCO stated that DC had done the openings in the North wing for the beam supports of the tanks. INFO
vi. The COW urged SCO to speed up work on the South Wing and to complete work on the gutters, fascias and tanks. INFO
vii. The COW suggested that SCO bring in more labour and that the canopy works can wait until the South Wing was
completed. SCO
viii. SCO agreed to bring in more labour. INFO
AIRLIFT
i. AIR indicated that louvers were to be installed and were working on the ceiling of the lower roof areas. INFO
ii. The COW emphasised that the ducts were to be straightened. AIR
DLMC
i. DLMC indicated that they were delivering road covers to site and were expecting drawings from engineers. INFO
ii. The COW inquired why no storm water channels were being constructed. DLMC
iii. DLMC indicated that they needed more space to work on site. INFO
CS
i. CS stated that wall paper had been installed, the ground floor skirting was completed and dry lining of partitions had
been completed in the South Wing. INFO
ii. CS mentioned that they were still waiting for fire proof glass and door frames from the supplier and were starting ground
floor partitions by the end of week (30 January 2015). INFO
iii. CS stated that a panel of the curtain wall had been fitted between the 2nd and 3rd floor, but the sample was yet to be
confirmed by the architect. INFO
iv. CS mentioned that payment for the materials was due. INFO
v. CS stated that window 19, 20, 22 were too small on the North Wing. INFO
vi. CS indicated that the skylight would be completed by end of next week (Friday 6 February 2015). INFO
vii. The COW indicated that a door and louvres were still missing in the South Wing, and doors in the East Wing and
doors leading to the courtyard were also missing. The COW stated that framing of the curtain wall needed to be
completed immediately. CS
CC
i. CC indicated that they had completed brackets for staircase 3 and 4 and had commenced work on staircase 6. INFO

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ITEM TEXT ACTION
SHIELDCOTE
i. SC stated that there was almost no progress from the last meeting. INFO
ii. The COW urged that more labour was to be brought to site and that work should commence with immediate
effect. SC
CLOV
No representative in the meeting.
47.5 ANY OTHER BUSINESS
47.5.1 Client
Nil
i. VA indicated that pricing requests had been issued for the guardhouse and landscaping. INFO
ii. DC inquired about the server room. PCE
iii. PCE indicated that the gas suppression system was being used. INFO
iv. VA stated that the issue will be further looked into. INFO
47.5.3 Civil/Structural
Nil
Nil
47.5.5 COW
Nil
47.5.6 Quantity Surveyor
Nil
.
47.5.7 Contractor
Nil
47.5.8 COW
Nil
47.6 Next Site Meeting
i. There being no further items to discuss V.A. officially closed the meeting at 11:30 am. INFO
ii. Next meeting will be held on Monday the 9th of February 2015. INFO

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......................................
A.T. Mashakada
ARCHITECT
Distribution:
Name of the Recipient Attention:
a) TIMB Dr A.E. Matibiri
b) Prostruct Consulting Engineers Engineer B. Mugabe
c) Reclon Consulting Engineers Engineer R. Bhunu
d) T.N.Zunzanyika Associates T.N Zunzanyika
e) Clerk of Works G. Mashayahanya
f) Drawcard D. Kamedza
g) Onel Electrical N. Nyamakope
h) Creative Systems O. Masaya
i) Delomic
j) AFA
k) Clovgate
l) Scotia Steel
m) Airlift
n) Shieldcote
o) Citizen Construction
M. Matanda
C.K. Jakare
B. Crooks
J. Manase
A. Magande
D. Nyenwa
F. Bhiza

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Minutes of Meeting with Clovgate, Reclon Consulting Engineers, Drawcard
and T.N. Zunzanyika Associates
Ref no : 463/10/163/F54
Date : 11 February, 2015
Time : 11:09 am
Venue : Vengesayi Architects, No. 10 Phillips Road, Belgravia, Harare
Project no. : 463/10/169
Completion date : TBA
1. N. Chimhau Architect Vengesayi Architects
2. M. Makombe Architect Vengesayi Architects
3. B. Mukome Intern Vengesayi Architects
4. Y. Syed Intern Vengesayi Architects
5. R. Bhunu Mech. Engineer Reclon Consulting Engineers
6. T. N. Zunzanyika Quantity Surveyor T.N. Zunzanyika Associates
7. R. Madume Main Contractor Drawcard
8. E. Manjeya Main Contractor Drawcard
9. B. Crooks Sub Contractor Clovgate
10. C. Jeche Sub Contractor Clovgate
11. T. Sithole Sub Contractor Clovgate

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ITEM TEXT ACTION
1.1 AGENDA
i. Matters arising INFO
ii. Any other business INFO
1.2 INTRODUCTION
i. NIL INFO
1.3 CORRECTIONS
i. Nil. INFO
Architects
A.T. Mashakada
N. Chimhau
M. Makombe
Senior. Architect
Grad. Architect
Grad. Architect
0772 410 334
0772 101 403
0773 300 882
Civil and
W.T. Vengesayi
B. Mashaa
Engineer
Engineer
Engineer
0772 224 443
0773 639 197
0772 895 254
Electrical &
Mechanical
Quantity
Surveyors
R. Bhunu
T.N. Zunzanyika
A. Murwira
Engineer
Qty Surveyor
Qty Surveyor
0772 220 973
0774 175 191
04-2931942

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ITEM TEXT ACTION
1.5 MEETING
Welcome Note
VA extended a welcome note to the meeting attendees, and indicated the purpose of the meeting: To resolve the
problems of communication with CLOV regarding the delivery of the second elevator to site.
INFO
Meeting Proceedings
i. CLOV indicated that they received the communication from VA regarding the delivery of the second elevator. They
indicated that delay was due to changes in the elevator specification, as the architrave issue needed to be resolved.
INFO
ii. CLOV indicated that they communicated the challenge. INFO
iii. VA inquired if CLOV can complete the project as per the agreed time. CLOV
iv. CLOV indicated that they were still committed to meeting the project deadline. INFO
v. CLOV indicated that they could do the deep architraves as per request, but no decision had been made on them hence
implying that the elevator supplied would be stock standard.
INFO
vi. DC indicated that there had been no progress from CLOV since January 27; lift 1 should have been installed by now,
and lift 2 could have some of the components installed whilst awaiting variation approval.
INFO
vii. CLOV indicated that they had expended money to their suppliers for the second lift, as money was spent at each and
every stage of the process.
INFO
viii. DC inquired whether or not the car case installation can come first. CLOV
ix. CLOV indicated that the site establishment had not been paid for. INFO
x. RCE indicated that they had never seen CLOV working on site on each of the site visits made since opening this year. INFO
xi. CLOV indicated that last year they deployed and shut down at the same time as other sub-contractors. They also
indicated that they had a different calendar for their shutdown break.
INFO
xii. CLOV indicated that they should have deployed back to site on 5 February, but faced challenges. They indicated that
they were working on both lifts; plumbing had been done so far.
INFO
xiii. RCE inquired if CLOV was currently carrying out any works on site. CLOV
xiv. RCE indicated that they did not have any knowledge of the communication between CLOV and VA, and that the
architrave variation is purely aesthetic and had no effect on the infrastructure.
INFO
xv. VA indicated that they took the liberty of printing the communication emails of the architrave variation. INFO
xvi. VA stated that there were several instructions from the engineer for delivery of the elevator regardless of the variations. INFO
xvii. VA stated that payments for variation 13, 22 and 30 were already made. INFO
xviii. VA stressed that CLOV be aware of the program completion. CLOV
xix. VA inquired about duration for lift 1 installation. CLOV
xx. CLOV stated 30-45 days for installation of lift 1. INFO
xxi. VA inquired about second lift, as CLOV mentioned that the second lift would be on site by 22 January. CLOV
xxii. CLOV inquired if VA was trying to verify information. VA
xxiii. VA stated that CLOV was not present at previous site meetings, hence no communication had been established. INFO
xxiv. RCE mentioned that CLOV’s contract was with DC, and that CLOV was not communicating with DC, hence the reason
for the meeting.
INFO
xxv. DC stated that CLOV had not been communicating with them. INFO
xxvi. TNZA indicated that two lifts had been paid for, and inquired when and why they were not being installed. INFO
xxvii. CLOV stated that they would be on site on the 12th of February 2015 and that completion of lift installation would take
30 working days (6 weeks).
INFO
xxviii. DC stated that CLOV needed to endorse their labour in the form of timesheets. CLOV
xxix. TNZA inquired about the projected time. INFO
xxx. RCE stated that the second lift be on site by 19 March 2015. INFO
xxxi. CLOV indicated that the second lift and all its components would be on site by 30 March 2015. INFO
xxxii. RCE inquired whether CLOV could commence work with the few components available at present. CLOV
xxxiii. CLOV stated that the two lifts would be installed concurrently. INFO
xxxiv. VA inquired when the first batch for the 2nd lift would arrive. CLOV
xxxv. CLOV stated that the first batch for the 2nd lift would arrive by 28th February 2015 and that the preparation of shafts
was done.
INFO

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ITEM TEXT ACTION
xxxvi. RCE inquired if CLOV would commence work on the second lift by 9 March 2015. CLOV
xxxvii. CLOV raised three claims: Site establishment
Progress claim
Money that they expended for the deep architraves before instructions were made.
INFO
xxxviii. TNZA mentioned that CLOV got US$130000, which was unsecured. INFO
xxxix. TNZA insisted that CLOV bring the 2nd elevator on site first, and then discuss their claims. CLOV
xl. VA stated that communication emails will be sent by Friday (13 February 2015). INFO
xli. DC informed CLOV that subcontractors meetings were held every Wednesday at 10.30am. INFO
xlii. DC stated that site meetings were for communication and coordination. INFO
xliii. VA mentioned that timesheets were necessary for record purposes. INFO
Nil

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ITEM TEXT ACTION
1.7 Conclusion
i. There being no further items to discuss V.A. officially closed the meeting at 12:09pm. INFO
......................................
A.T. Mashakada
ARCHITECT
Distribution:
b) Reclon Consulting Engineers Engineer R. Bhunu
c) T.N.Zunzanyika Associates T.N Zunzanyika
d) Drawcard D. Kamedza
e) Clovgate
f) file
B. Crooks

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Minutes of Site Meeting
Meeting no. : 51
Date :23 February 2015
Time : 10:15am
Venue : TIMB Headquarters, Site Lot 2 of Willowvale, Glen Eagles Road, Southerton, Harare
Project no. : 463/10/169
Completion date : T.B.A
N. Chimhau
M. Makombe
T. Matipano
Y. Syed
Architect
Architect
Intern
Intern
G. Mashayahanya
L. Goronga
P. Mhlanga
N. Mugabe
T. Mugabe
K. Shereni
L. Muranganwa
R. Bhunu
Clerk of Works
Civil Engineer
Civil Engineer
Civil Engineer
Civil Engineer
Civil Engineer
Civil Engineer
M.E Engineer
Reclon Consulting Engineers
J. Mashava
A. Murwira
E. Manjeya
Quantity Surveyor
Quantity Surveyor
Main Contractor
Drawcard
C. Chisango
T. Dumba
R. Madume
P. Muwungani
N.Nyamakope
J. Manase
M. Matanda
I. Bhiza
S. Shamhu
G. January
A. Magande
Main Contractor
Main Contractor
Main Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Sub-Contractor
Drawcard
Drawcard
Drawcard
Onel Electrical
Onel Electrical
Scotia Steel
Delomic
Citizen Construction
Creative Systems
Shieldcote
Airlift

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ITEM TEXT ACTION
51.1 INTRODUCTION
i. The minutes were read and adopted as a true record of the previous meeting. INFO
51.2 CORRECTIONS
i. Nil. INFO
Architects
A.T. Mashakada
N. Chimhau
M. Makombe
Senior. Architect
Grad. Architect
Grad. Architect
0772 410 334
0772 101 403
0773 300 882
Civil and
W.T. Vengesayi
B. Mashaa
Engineer
Engineer
Engineer
0772 224 443
0773 639 197
0772 895 254
Electrical &
Mechanical
Quantity
Surveyors
R. Bhunu
T.N. Zunzanyika
A. Murwira
Engineer
Qty Surveyor
Qty Surveyor
0772 220 973
0774 175 191
04-2931942
Apologies
A. Matibiri
Title
Client
Representing
TIMB
B. Mashaa Civil Engineer Prostruct Consulting Engineers

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ITEM TEXT ACTION
51.4 MATTERS ARISING
51.4.1 Client
Nil
a) Welcome Note
i. VA extended a welcome note to the meeting attendees. INFO
51.4.3 Civil/Structural Engineer
Nil
Nil
51.4.5 Main Contractor (DC)
a) Progress Report
i. DC indicated that tiling of the two top balconies in the South wing was completed. INFO
ii. DC indicated that the substation roof had been cast and the walls had been plastered. INFO
iii. DC stated that the North elevation of the South wing was complete and the scaffolding had been removed. INFO
iv. DC indicated that the 3rd floor water tank stands for the offices wing had been completed. INFO
v. DC stated that painting of the South elevation of the North wing had been complete and had erected scaffolding
around the lift well. INFO
vi. DC stated scaffolding was erected in the courtyard to fix the fascia boards. INFO
vii. DC indicated that balconies in the courtyard of the North wing had been plastered and staircase 6 had been plastered. INFO
viii. DC stated that brickwork and plastering of the fins had been completed.
ix. DC stated that skirting was in progress and tiling was completed in the North wing except for wall tiles in the kitchen, INFO
x. VA inquired about the sample of burglar bars. INFO
xi. DC mentioned that the sample was available on site and was awaiting approval from VA. INFO
xii. VA inquired about the delivery of bathroom material. DC
xiii. DC indicated that the delays in the delivery of the material was caused by financial problems. INFO
xiv. The COW inquired about the terracotta tiles. DC
xv. DC indicated that the 350mm square terracotta tiles were not available in production and only the 400 mm square
terracotta tiles were available. INFO
xvi. VA stated that the 400mm square terracotta tiles were to be used in all the areas requiring terracotta tiles. INFO
b) Subcontractors
AFA
No representative in the meeting
ONEL
i. ONEL indicated that main electricity poles on the existing lines needed to be repositioned and the ZESA quotations for the
relocation of the H poles and the substation were ready. INFO
ii. ONEL stated that they were dressing DBs in the southern wing and installing DBs on the first floor of the north wing. INFO
iii. ONEL indicated that installation of outside lights would commence when the fascia board was complete. INFO
iv. ONEL indicated that manholes for telephone were being dug. INFO
v. ONEL stated that they were installing light fittings in the ablution areas in the southern wing. INFO
vi. The COW/DC encouraged ONEL to work with tilers so as to increase speed and finalise the fitting of electric
wires and fitting tiles. ONEL

of 7
ITEM TEXT ACTION
SCOTIA
i. SCO indicated that roof covering over the reception area in the south wing was complete. INFO
ii. SCO indicated that the roof covering over the lift shaft was almost done INFO
iii. SCO stated that work on the lower roof section was outstanding due to areas left out for scaffolding erection that are
yet to be completed. INFO
iv. SCO indicated that fixing of fascia boards in the courtyards will be done by the 27th of Feb. . INFO
v. SCO stated that water tank supports installation was complete in the offices wing and it was in progress in the
executive wing. INFO
vi. SCO stated that the main channel for the canopy was assembled and the erection was to be done on the 25th of Feb. INFO
vii. VA inquired when the roof over the lift shaft was to be completed. SCO
viii. SCO indicated that the roof will be complete on the 25TH of Feb. INFO
ix. VA encouraged SCO to work with DC to speed up work and inquired whether all the sections of the canopy were on
site. SCO
x. SCO stated that assembling of the canopy was to be done on the 23rd of Feb and the erection of the canopy was to
start on the 27th of Feb. INFO
xi. The COW inquired when the crane was going to be brought to site. SCO
xii. SCO stated that the crane was being brought to site on the 27th of Feb. INFO
AIRLIFT
No representative at the meeting.
DLMC
i. DLMC indicated that they were working on the storm water drains. INFO
ii. VA asked if the gravel test was done. DLMC
iii. DLMC indicated that the gravel test was done. INFO
iv. DLMC stated that they needed more space to work on since most of the space was being taken up by other
sub contractors INFO
v. The COW indicated that DLMC was to start doing more work on site, finish up storm water drains and was to carry
out the water test. DLMC
vi. DLMC stated that the first water test was carried out and the second water test was being carried out on the 23rd
of Feb. INFO
vii. VA inquired when the results of the second water test would be out and urged DLMC to contact VA when the results
come out. DLMC
viii. DLMC stated that the results of the test would come out the same day of the test (23 Feb) and indicated that the storm
water drains would take two weeks to complete. INFO
CS
i. CS stated that glazed partitions were being installed on the first floor. INFO
ii. CS mentioned that they were working on the ceiling tiles of the reception area. INFO
iii. CS stated that all partitions and ceilings for the southern wing were completed. INFO
iv. CS mentioned that they were awaiting VAs instruction on the fire protected ceiling. INFO
v. The COW urged CS to bring personnel up to date with the site activities in meetings. CS
vi. VA inquired about the sample of louvres. CS
vii. CS stated that the louvres were still being manufactures thus would be available on site by the 27th of Feb. INFO
viii. The COW inquired when construction of the firewall in the south wing 3rd floor was to be done and why the framing for
the curtain walling was taking so much time. CS
ix. CS stated that samples were put up and were awaiting the response and approval from VA. INFO
x. CS indicated that some steel supports were being delivered to site on the 23rd of Feb. INFO
xi. The COW/VA mentioned that the foreman was supposed to come to site meetings so as to get clear responses
and clarifications might need be. CS

of 7
ITEM TEXT ACTION
CC
i. CC indicated that they were installing balustrades on site and fabricating balustrades offsite for staircase 6. INFO
ii. CC stated that work on staircase 2 would commence beginning of March. INFO
iii. CC indicated that walls at the canteen area had been knocked down so they were commencing work there. INFO
iv. CC stated that they received drawings for the entertainment area. INFO
SHIELDCOTE
i. SC indicated that they were commencing work in the courtyards on the 24th of Feb. INFO
CLOV
No representative in the meeting.
47.5.1 Client
Nil
Nil
51.5.3 Civil/Structural
i. PCE inquired about the gatehouse prefabrication drawing. VA
ii. VA indicated that the drawings were tendered to sub-contractors and the drawings were to be forwarded to the
Engineers for details and specifications. INFO
Nil
51.5.4 The COW
i. The COW inquired about progress of CLOV. VA
ii. RCE indicated that CLOV was working in the basement on the lift base and their progress report was to be
produced after the meeting. INFO
515.6 Quantity Surveyor
Nil
.
51.5.7 Contractor
i. DC inquired about the detail for server room fireproofing. VA
ii. VA indicated that the detail was to be done. INFO
iii. DC inquired about the run-away cost of scaffolding on site. VA
iv. VA indicated that the matter was to be discussed at VA and resolved appropriately. INFO

of 7
ITEM TEXT ACTION
51.6 Next Site Meeting
i. There being no further items to discuss V.A. officially closed the meeting at 11:30 am. INFO
ii. Next meeting will be held on Monday the 9th of February 2015. INFO
......................................
A.T. Mashakada
ARCHITECT
Distribution:
b) Prostruct Consulting Engineers Engineer B. Mugabe
c) Reclon Consulting Engineers Engineer R. Bhunu
d) T.N.Zunzanyika Associates T.N Zunzanyika
e) Clerk of Works G. Mashayahanya
f) Drawcard D. Kamedza
g) Onel Electrical N. Nyamakope
h) Creative Systems O. Masaya
i) Delomic
j) AFA
k) Clovgate
l) Scotia Steel
m) Airlift
n) Shieldcote
o) Citizen Construction
M. Matanda
C.K. Jakare
B. Crooks
J. Manase
A. Magande
D. Nyenwa
F. Bhiza

Gentle slope,towards the centre.

Prevailing winds from
the South east.
Manmade sounds
From the traffic that
Uses the main roads.
Also sounds from the
Neighbouring residences
Can be heard.

Maximum rainfall
During Dec and Jan.
Suitable time-May -June
No rainfall in July.

ROAD NETWORKS
Towards
Hwange
National Parks
TOWARDS VIC FALLS
AIRPORT

TOURIST ATTRACTIONS
Casino
Rafting
Bungee Jumping
Zipline

ANALYSIS
STRENGHTS:
Easy access upon entering the town.
Close to the main road.
The only tourist accommodation upon entering the town,thus making it more easier to allure tourists to make a stop.
Closer to the national parks
Less flooding
Residents may use the ultra city to get fuel,eat and shop.
Travellers going/coming towards to Vic Falls,may need to stop over for fuel.
Almost central.
WEAKNESS:
Away from main tourist attractions.
Away from Vic Falls.
Away from other tourist accommodation.
Close to other residential areas,which may cause less privacy.
The fact that its close to residential areas,may make the place seem a bit shabby and not as active as the other tourist areas.
Less vegetation,thus not giving the tourist an opportunity to engage with nature.
Heat
Noise from main roads.
The site may attract local vendors,therefore affecting the sense of place.

ANALYSIS
• Opportunities:
Ultra city may bring in more tourist attraction,as there will be more accommodation,with a new theme.(BIG 5)
Makes Victoria Falls,more active and bursting with tourism.
Threats:
There are possible chances of accidents along the main road,which may cause disruptions to the users.
Possible flooding
BUILDING
Vegetation may be used to block off the main road view,as well as the neighbouring settlement views.
Due to the sun path,the site is sunny during noon and afternoon.
• Add overhangs at east and west elevations.
• Window placement on north and south elevations.
• Maximise the covered area of the building

• The architectural styles and elements can be incorporated into the design of the building.
• The design of the building should be based on ‘African themes”to interest the users.
• Design should blend into the environment,and not be to alien.
• Respect context and promote intimate relationship between man & nature.
• Able to promote experience with the use of hierarchy of local materials.

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