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Keys to Success in Value-Added Agriculture
By Holly BorBy Holly BorBy Holly BorBy Holly BorBy Holly Bornnnnn
KEYS TO SUCCESS
in Value-Added Agriculture
A publication of
Southern Sustainable Agriculture Working Group
and
The National Center for Appropriate Technology’s
ATTRA Project
JanuarJanuarJanuarJanuarJanuary 2001y 2001y 2001y 2001y 2001
Abstract:Abstract:Abstract:Abstract:Abstract: Fourteen farmers in the Southern U.S.
were interviewed for a project funded, in part, by the
USDA’s Southern Region Sustainable Agriculture
Research & Education (SARE) Program. This
publication presents, largely in the farmers’ own
words, important lessons they learned in adding
value to their farm products and marketing directly
to consumers. The keys to their success in value-
added agriculture include high quality, good record-
keeping, planning and evaluation, perseverance,
focus, and building long-term relationships with
customers.
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ContentsContentsContentsContentsContents
IntrIntrIntrIntrIntroductionoductionoductionoductionoduction
Updating the Keys to Success...................Updating the Keys to Success...................Updating the Keys to Success...................Updating the Keys to Success...................Updating the Keys to Success...................
Sustainable PrSustainable PrSustainable PrSustainable PrSustainable Profits.................................ofits.................................ofits.................................ofits.................................ofits.................................
TTTTTranslating Uniquenessranslating Uniquenessranslating Uniquenessranslating Uniquenessranslating Uniqueness
into a Sustainable Advantage..................into a Sustainable Advantage..................into a Sustainable Advantage..................into a Sustainable Advantage..................into a Sustainable Advantage..................
Keys to SuccessKeys to SuccessKeys to SuccessKeys to SuccessKeys to Success
In the ShorIn the ShorIn the ShorIn the ShorIn the Short Run.....................................t Run.....................................t Run.....................................t Run.....................................t Run.....................................
In the Long Run......................................In the Long Run......................................In the Long Run......................................In the Long Run......................................In the Long Run......................................
ResourResourResourResourResources..................................................ces..................................................ces..................................................ces..................................................ces..................................................
About the FarAbout the FarAbout the FarAbout the FarAbout the Farmers......................................mers......................................mers......................................mers......................................mers......................................
Keys to Success in Value-Added Agriculture Page 2
Introduction
Updating the Keys to Success
In 1995, Southern SAWG
conducted on-farm interviews with twenty-
four farmers from around the South who were
adding value to their raw farm products and
marketing more directly to consumers. From
those interviews, we produced the booklet,
Making It On the Farm: Increasing Sustainability
Through Value-added Processing and Marketing,
which listed ten general business practices that
we considered keys to success.
Having completed a round of more intensive
phone interviews with another fourteen farm-
ers for a project funded in part by the Southern
Region SARE program, it’s time to update our
keys to success, in the context of sustainable
profitability. We believe that profitability is
essential to truly sustainable agriculture. As
we stressed in the first booklet, there is no
simple blueprint for success when you’re trying
to add value to your farm products. It takes
hard work, ingenuity, and a financial invest-
ment no matter what you do. However, a few
general practices emerged from our interviews
that could be considered keys to success. Many
of these keys are fundamental for the success of
any small business, while some are unique to
farm-based, value-added enterprises. All
should be shaped to your particular situation
rather than taken as absolute rules.
Sustainable Profits
Profits can be earned in many ways. Most
business owners tend to concentrate on increas-
ing sales in order to increase profits. However,
cutting costs can be an easier way to increase
profits. If your current profit margin is 5%,
then you can double your profits by either
doubling your sales (a 100% increase) or by
cutting your costs by 5%. Which option do you
think is easier? Here’s an example:
Current Case
Sales: 100 units @ $5 = $500
Costs: 100 units @ $4.75 = $475
Profit = $25
Double Sales
Sales: 200 units @ $5 = $1000
Costs: 200 units @ $4.75 = $950
Profit = $50
Cut Costs by 5%
Sales: 100 units @ $5 = $500
Costs: 100 units @ $4.5 = $450
Profit = $50
If you decide to produce exactly the same
thing that someone else is producing in the
same way they are producing it, and if you
succeed, any profits you realize will not be
sustainable and neither will theirs. If you
expect someone else to provide you with
opportunities, you are destined to be
disappointed. If you expect someone else to
solve your problems, you will be
disappointed. You have to do something
creative and productive yourself if you expect
the market to reward you for having done it.
And, if it’s easy to do, it won’t be worth much.
If someone else provides you with a market,
they—not you, ultimately will realize the
benefit. You didn’t create the market—they
did. If someone else provides you with a new
pest management or fertility program, they—
not you, ultimately will realize the benefit.
You didn’t increase productivity—they did.
You certainly can learn from others and can
integrate others’ marketing and production
services into ‘your’ production/marketing
system…. [But] your uniqueness is the only
source of profitability that cannot be competed
away, and thus, is the only source of sustainable
profits.
However, you can only cut costs so far before
the quality of your product and the services
you provide begin to deteriorate. Thus, this is
not a sustainable strategy in and of itself. This
is where adding value comes in. In the Cur-
rent Case example above, if you can charge 5%
more without hurting sales, then your profit is
also $50. (If you can cut costs and raise prices
by 5%, your profit goes up another 50% to $75!)
Translating Uniqueness
into a Sustainable Advantage
Dr. John Ikerd, formerly at
the University of Missouri
and long a champion of
sustainable agriculture, had
this to say about sustainable
profits (1):
Keys to Success in Value-Added Agriculture Page 3
What is a competitive advantage? Basically, it’s
business jargon for anything that keeps others
from successfully competing with you. It may
come from being able to sell at the lowest price
due to scale economies, having a monopoly, or
being among the first to produce or market in a
new way. Most farmers are not in the position
to find advantage in the first two ways. Most
farmers can change their production and mar-
keting systems, and increasing numbers of
farmers are producing new crops and new
products, and experimenting with alternative
marketing methods.
A competitive advantage is almost always
short-lived. The nature of the market is such
that only the innovators, the first ones to take
the risks, are going to profit. As others learn
how to produce that new crop or enter that
new market, competition will drive prices
down and profits will disappear.
“Identify a niche and the type of market to fill
that niche,” advises an interviewee. Niche
marketing—selecting a specific group of con-
sumers and targeting them in your marketing
effort—is a system that farmers are hearing
about more and more. For many farmers, the
niche approach has paid off. But, just as we see
organics going from niche to mainstream, any
profits from a niche will gradually be competed
away as others notice it. Unless you are fortu-
nate enough—very unlikely!—to be the only
one who can fill that niche, your profits will
decline. The process of finding and filling
niches is ongoing, not a one-time event.
Success in the short run requires producing a
high-quality product or service, working to
increase sales and cut costs, diversifying to
reduce risk, and finding niche markets where
the added value of your product can be realized
in higher prices.
Success in the long run requires all of the
above, plus the added advantage that comes
from whatever it is about your operation that
cannot be copied, or can only be copied with
great difficulty or expense. For example,
focusing on your location will attract buyers
who want to “buy local.” Tell the story of your
farm—no one else will have quite the same
story.
A cheesemaker says, “The hardest part of
planning was finding the time to do it! It was
difficult to find other representative busi-
nesses to serve as a model or template. In
deciding how to market, I first had to con-
sider what would generate the quickest cash
flow. The specialty cheese niche depends on
retailers whose customers would be likely to
appreciate the product. I identified a niche,
but I could have used a whole lot more
education. Certain markets set me back
because of the difficulty of entrance.
Putting her ideas into practice proved chal-
lenging. “I had to consider how to distribute
my products and whom to actually ap-
proach,” she says. “My local farmers’ market
is open to producers only, so I have to attend
the market myself, which takes a huge
amount of time.
“I began making catalog sales three years ago.
Shipping is a problem, though. It’s really
expensive on a perishable product, since you
have to ship by two-day air. Information is
lacking on better routes or methods. I consid-
ered a website with online ordering, but it
takes enormous amounts of management
knowledge, and you still have the problem of
shipping.
“I find that person-to-person sales are the
most effective marketing strategy. Wholesal-
ing is the least effective, as buyers are slow to
pay. It’s really hard to enter retail outlets,
such as specialty shops, and months of
promotion are usually required. I need to
redesign my brochure to address deli and
restaurant needs. I’ve broadened my market-
ing methods since I began, but I always had a
mental plan of markets to develop.”
Adding VAdding VAdding VAdding VAdding Value to Milkalue to Milkalue to Milkalue to Milkalue to Milk
Keys to Success in Value-Added Agriculture Page 4
“Start small and don’t grow too fast,” advises a
salad mix grower, echoing the opinions of most
of our interviewees. “Don’t start too big and
invest a lot of money. Be patient and go
through your research and development phase.
Whatever you start with, try to
get ALL the profit—no whole-
salers!” You’ll be learning, and
naturally making mistakes
along the way. Starting small
means that your mistakes are
likely to be less costly. If
you’re new to managing an
agricultural enterprise, it is
much easier to manage a small operation.
A producer of baked goods and preserves says,
“We began value-adding to diversify. Ninety
percent of our product ingredients are grown
on-farm. We also needed to make
more money. We started a step at a time. First,
we looked around to see what the market wasn’t
providing and then we attemptedto fill that
need, adding and dropping products as we went
along. We’re not into large, large volume. We
only do 100 to 150 cases per year.”
The flower grower’s
recommendation to
start with farmers’
markets is an excel-
lent one, for many
reasons. While
selling at farmers’
markets is time-
consuming, costs are
low. In addition, many producers find that
farmers’ markets are a great place to begin
building relationships with customers.
Many successful marketers began with a client
base established through interactions at the
farmers’ market. A cheesemaker started with
farmers’ market and other direct sales in order to
get contact with customers and to learn the
business, relying on some thirty years’ experi-
ence in direct sales in a different line of business.
She started by selling at the wholesale price. “I
looked at cheese prices in specialty and retail
stores, and I raised my farmers’ market prices to
retail level.”
Our interviewees discussed their most important
problems in starting the enterprise. Marketing
and lack of familiarity with the product by
customers were mentioned by four respondents,
followed by financing, lack of technical informa-
tion and available expertise, and lack
of labor (three respondents each).
Two respondents mentioned zoning,
tax, sanitary, and other legalities.
Only two producers said that comply-
ing with regulations presented a
hindrance to their business; as one
producer said, “regulations were the
least of my problems!” Of the two
who did have difficulty, the expense and time
involved in complying with regulations was
mentioned. One producer had problems at first
because
KEYS TO SUCCESS
IN THE SHORT RUN
♦ Start small and grow naturally
♦ Make decisions based on
♦ good records
♦ Create a high-quality product
♦ Follow demand-driven production
♦ Get the whole family or partners
♦ involved
♦ Keep informed
♦ Plan for the future
♦ Continuous evaluation
♦ Perseverance
♦ Adequate capitalization
Start small and grow naturally
“Grow slowly at an organic rate.
Watch what sells. Don’t increase
debt load. Farmers’ markets are a
safe training ground to begin
selling.”
—a flower grower
Keys to Success in Value-Added Agriculture Page 5
the authorities in her area were unfamiliar with
the products she produces, so she had to help
educate them.
When asked whether taxes had caused any
problems in running the business, four of the
fourteen said yes. The time involved was cited
as the most important problem. One respon-
dent said taxes were “a hidden cost that is
complicated and time consuming, especially if
you’re expanding.” Workers’ compensation for
employees and liability for property tax for
grain in storage were also mentioned.
Finally, one grower emphasizes, “Don’t go into
it thinking that you’ll make a bundle!”
Trying to manage and grow an enterprise
without good records is like trying to find an
address in a strange city without a map. With-
out records, you are limited to making edu-
cated guesses about the progress of your busi-
ness, whether or not you are meeting your
goals, and the possible reasons why or why
not. Only two of the producers said that they
were not keeping records, but even these two
turned out to be keeping at least some records
for tax purposes.
Fifty-seven percent of the producers relied on a
computerized system, with QuickBooks soft-
ware mentioned by three respondents as their
system of choice. “QuickBooks is a really great
computer bookkeeping system,” says one.
Quicken was mentioned by one respondent
and the other four did not specify what soft-
ware they used. Two respondents relied on old-
fashioned ledgers, and the others relied on
sales and production records and notes and
minutes of their corporate meetings.
Half of the producers had previous experience
in financial management in non-agricultural
businesses. The others were nearly all self-
taught. Of those, two mentioned getting
assistance from their accountants. Two produc-
ers mentioned that they were still learning, and
wanted and needed to learn more about finan-
cial management.
Since these farmers can’t compete in the high-
volume commodity markets, they have to
concentrate on quality, not quantity. “Offer a
very, very, very high-quality product,” says a
grower. “Quality” is made up of many dimen-
sions. Fresh, better tasting, clean, reliable,
sustainably produced…it may be hard to
define, but these producers know it when they
grow and process it. And consumers know it
when they taste it!
While it may be tempting to use seconds, culls,
or damaged fruits, vegetables, and herbs in
processed food products, the wise grower will
resist that temptation if he or she is serious
about developing the enterprise. As one
grower says, “For goodness’ sake, do it right!
No low-grade, substandard ingredients, since
the buyer knows what he’s getting. No blend-
ing! This is a downfall for a lot of specialty
farmers, who don’t want to throw away half
the crop if it is substandard.”
With growing concern today about food safety,
it is important that products be safe to eat and
to use. This is a vital dimension of quality.
“Cleanliness and attending sanitation school
are crucial. If I would not eat my
“Our biggest challenge was adapt-
ing to a new environment. Keeping
careful records and maps to deter-
mine what to plant, based on what
grows well here and what sells,
has been crucial.”
—a flower grower
Make decisions based on good records
“Number one
is having a good
product.”
—a specialty
condiments
producer
Create a high-quality product
Keys to Success in Value-Added Agriculture Page 6
product, I will not sell it,” says one producer.
While it is legally required in some states to be
certified as a food handler in order to sell
certain products, all producers should be
familiar with the basics of food safety. Just one
case of illness that could have been caused by
the product is often enough to put the small
operator out of business entirely.
“See what other companies do, but don’t
emulate them too closely. Innovate, don’t copy;
pick out only what they’re doing right. Find
your market first,” adds the salad mix grower.
When asked whether marketing considerations
affected their choice of value-adding activity,
eleven of the fourteen respondents said yes.
In agricultural marketing, there are the “push”
and the “pull” approaches. The “push” ap-
proach means producing a product, and then
“pushing” it onto consumers—the traditional
means of marketing many commodity crops.
The “pull” strategy, however, is increasingly
becoming the norm in today’s environment.
With this approach, products are “pulled” out
by consumer preference. It appears that most of
the producers employed this “pull” approach
and looked for an existing market outlet or
opportunity, rather than producing a product
and then looking for markets.
The presence of farmers’ markets in the pro-
ducers’ area was an especially strong induce-
ment to begin producing. As we’ve learned,
farmers’ markets are a good testing ground.
Some of the respondents test-marketed or were
actually asked to develop products by buyers.
Generally there was an attitude of producing to
meet the needs of the consumer.
Of those who did not let the market dictate
their choices of activity, most started small and
learned about niches they could fill.
A cheesemaker says, “I didn’t know what our
market would be. We prepared for mail order
and wholesale options, but we never pursued
them because the on-farm market developed so
quickly. We never had to try any other market-
ing strategies. Really, we just developed our
own marketing style, depending on customer
requests, such as adding crackers, wine, and
jams to our product line. Now all our milk goes
to the on-farm cheese business.”Follow demand-driven production
“Find your market first and
make sure that the market fits
what you’re already doing.”
—a salad mix grower
Value Addingalue Addingalue Addingalue Addingalue Adding
on a Laron a Laron a Laron a Laron a Larger Scaleger Scaleger Scaleger Scaleger Scale
A producer of organic packaged jasmine rice
says, “We began our value-added enterprise as
a way to diversify and because with low com-
modity prices, to continue farming, we had to
make more money. We researched for six
months beforehand, looking at different crops.
We decided to grow specialty rice organically—
a new variety and new technology. We try new
varieties all the time.
“The hardest part of planning was not knowing
how much we could sell. Looking back, we
should maybe have written a business plan, but
we didn’t know what we were getting into! We
knew how to grow rice, but didn’t know any-
thing about packaging and marketing. We got
help from the agricultural economics depart-
ment at Texas A&M and the folks at the Rice
Research Station came up with the gift bag
idea.
“The state agriculture department was very
helpful with legal issues. Being certified or-
ganic complicates things, but we’ve found it to
be a very effective marketing strategy. We find
that most sustainable and organic associations
are oriented to small producers, which is not
helpful for us. Organic rules are not a good fit
for large-acreage commodity crops.
“Lack of knowledge in marketing was our
biggest problem in getting started. The state
agriculture department and the USA Rice
Keys to Success in Value-Added Agriculture Page 7
Federation gave us marketing assistance. We
participate in the ‘Taste of Texas’ state-labeling
program. Our labels also say that the product
was produced on a family farm, is organically
certified, and that the rice is a special variety.
We find that these labels do help sales. The
processing facilities are not on-farm; we con-
tract with a rice miller and packager. We offer
2- and 25-pound packages. We need more
information on packaging options; in fact, that
is one of our biggest challenges since packaging
is so expensive.
“We have a diversified customer base. About
75% of our product is marketed wholesale
through brokers and distributors—50% to the
health food industry and 25% to mainstream
retailers. Food service accounts for about 5%
and mail order 20% of our total sales. We added
mail order after five years. We were getting a
lot of publicity in food magazines, and people
were requesting our product, but there was no
retail distribution in many areas. We do have
some problems with mail order, since the
weight of rice really adds to shipping costs. We
also had to hire some additional help since we
needed someone to take and fill mail orders
and handle the extra office work involved.
“Our biggest management problem now is
more competition from large companies. My
advice to other aspiring value-added producers
is to make sure your product is unique. It has
been a great experience, but again, it’s very
difficult to compete now in the grocery indus-
try.”
A maker of jams, jellies, preserves, hot sauces,
and baked goods can attest to the importance of
getting the whole family involved. Two of her
children are attorneys and they helped her
write the business plan and get the enterprise
incorporated, as well as research the legal
requirements for her business. She says, “Plan-
ning was a lot of fun. My husband was for-
merly a chemical engineer, and he did the
recipes and kept a notebook of calculations. He
also takes care of financial management, in-
cluding taxes.”
When asked about the number and type of
people involved in the value-adding enterprise,
most had two people, and most of the rest had
more than three, or only one—the respondent
him- or herself. Most of the people involved
were family members or part-time workers.
Over half the respondents had made a change
in the number of people involved since starting
up. Nearly all respondents added labor as sales
increased, although two respondents had
scaled back production for various reasons, and
likewise scaled back the number of people
involved. As one respondent said, “Sales
volume increased, but my energy decreased! I
had to have help.” Of those who had not
changed the number of people involved, one
got more efficient equipment to take the place
of labor. Lack of adequate, affordable labor was
identified as a constraint by many of the pro-
ducers.
Get the whole family or partners involved
Although no one identified this as a key specifi-
cally, during interviews the importance of
family and partner involvement became clear.
The people we interviewed made the most of
the different skills and talents available in the
family. Spouses with skills in accounting were
essential to many of the enterprises. Nearly
everyone we talked to had involved family,
friends, co-workers and so on in
spreading the word of mouth about their
products.
Keys to Success in Value-Added Agriculture Page 8
Adding Value
to Beef
A beef producer says, “ I market my beef direct
to the consumer and through some local stores.
I got into value-adding after going to a sale
barn. I never wanted to go there again! I
wanted some control over the price and I knew
I wouldn’t get fairly compensated at the sale
barn. I like doing something different, but if
I’m spending time and energy doing something
different then I should get extra revenue.
“As a first step in planning, I did some adver-
tising to see if I would get any response. I also
did some research on feeds and how to finish
the cattle. I got a lot of responses from the
classified ads I placed, and started selling half
and quarter beeves. Word of mouth helped
attract new customers.
“Customers wanted separate cuts of meat, so I
started doing that. I give away many pounds
of hamburger, which brings in business, either
directly or through building a relationship with
the community in general. I’ve probably given
away more beef than I needed to, but I think I
help the community as much as they help me.
“Selling quarters proved too unwieldy—it was
more work to get the same amount of revenue,
and customers didn’t understand how much
meat is in a quarter and thought they were
getting ripped off. Now I’m thinking about
only selling half and whole beeves, since
selling separate cuts requires a lot more paper-
work and effort.
“Labeling is part of my marketing strategy. My
beef is labeled with our brand name and ‘raised
hormone-free and antibiotic-free’, which I think
helps in marketing by building recognition and
making us a ‘name brand’.
“If I had it to do over, I would have planned
more, especially for growth. I would have tried
to get all the meat sold before slaughter, since I
have difficulties in matching production and
sales. It seems like you’re either a bad producer
or a bad marketer. ”
Keep informed
“Your local, most experienced, best, friendly
grower-processors—and visiting their place
and taking pictures and notes—are the abso-
lutely best resources,” says a flower grower.
Hands down, other farmers involved in value-
adding were identified as the best information
resources. Farm visits, telephone and e-mail
conversations, and networking at conferences
and other events can give you information and
insights that you can’t get any other way.
However, be aware that others may see you as
competition and not be willing to share their
knowledge. A good idea is to do as the salad
mix grower did, and solicit information from a
grower in another state who will not be threat-
ened by you.
Trade shows are especially recommended for
producers of specialty and gourmet products. A
producer of specialty vinegars, dry spice mixes,
and other condiments says, “In the first year, I
loaded up the pickup and headed to [the
nearest big city] with a list of shops that I got
from a friend. We also relied on word of
mouth. We tried to target high-traffic stores. I
attended trade shows sponsored by the state
agriculture department, which increased our
statewide exposure. We now supply specialty
and gourmet food shops, do mail order, and
have supplied restaurants in the past. We also
supply catalog companies. I don’t drive around
in the truck anymore, but prefer to concentrate
on trade shows for my marketing. For whole-
sale, trade shows are the most effective market-
ing strategy. There used to be wine festivals for
retail, but that market is now saturated. We
offer free garden tours as a draw. We now also
have a presence on the Internet, with a retail
website. We’re trying to increase sales. The
upswing in the economy has helped a lot!”
“Farmers need to become more aware of
value-adding. Be mobile—get into
townships and share information, look
into partnerships and cooperatives.”
—a beef producer
Keys to Success in Value-Added Agriculture Page 9
Plan for the future
“Fail to plan and you plan to fail” is a cliché for
a reason—it’s true. Planning is often neglected
since there’s no immediate payoff, but it is
essential to success. Cindy Thyfault, president
of Westar Trade Resources, a strategic market-
ing and new business development company in
Amarillo, Texas, says, “Don’t fall into the trap
of writing a [business] plan just to get a bank
loan (3).” For small entrepreneurial companies
the failure rate in the first 5 years is 90% (3)!
Careful planning is crucial to avoid failure, or
at least to minimize your losses as you learn.
You may or may not need a
formal business plan, but you do
need a strategic plan. This plan
will define your business mission,
your present situation, and where
you want to be in the next few
years. You will need to cover
assumptions and risks, goals and
objectives and how you will
report progress. “Be realistic in
terms of goals, pricing, and the
limits of your time. Factor quality of life in
there somewhere,” advises one interviewee.
Another says “Start on a shoestring and re-
main flexible. Realize that the best-laid plans
can go wrong and that things change. You need
to roll with the punches.”
About half the respondents wrote a business
plan to start with and another wrote one later
in order to secure an expansion loan. While
one respondent had previous experience in
business and was able to write her own plan,
and another had children who were able to
write the plan, the others relied on sources such
as Extension, the loan coordinator , the Small
Business Development Center, and the local
Economic Development Center. One respon-
dent said that she just made it up and that it
was as much a projection as a plan, in
“Do your research: ideally you would
spend two or three years planning.”—
a cheesemaker
which she included a worst-case scenario and
operated under worst-case assumptions
If they had it to do over, only four said that
they would not plan beforehand. One respon-
dent said, “I don’t think I could have foreseen
what I know now”. Of those who would have
planned, the need to plan for expansion was
mentioned by most. The growth of the business
presents challenges to new entrepreneurs. A
grain products manufacturer says, “Be careful
what you wish for—I was inundated with
orders! Prepare for issues related to a sudden
increase in demand since the worst thing you
can do is not be able to fill orders.” Only three
people said that if they had it to do over, they
would write a business plan. Two people
mentioned that the only need for a plan was to
be able to borrow money, since lenders usually
require a business plan.
Most of the respondents did not
think a business plan was neces-
sary. A cheese maker, for ex-
ample, says she didn’t plan
beforehand but just fell into it:
“The cheese business happened
gradually. I wanted to maximize
my efforts with the idea of only
so many hours in the day.” She
says she wouldn’t plan if she
had it to do over again because
“my enterprise began as a path of spiritual
growth.” She says, “I did write a business plan,
but only to show the lender to borrow start-up
money.”
The easiest parts of business planning seemed
to be figuring out the production requirements;
since the respondents were already producing,
they were most familiar with these. Judging
from what our interviewees had to say, farmers
without previous experience often have real
difficulty dealing with financial issues in
planning. Asked what was the hardest part of
writing a business plan, “putting real numbers
in the plan”, in the words of one respondent,
emerged as the main difficulty. There were
difficulties in knowing which numbers to
include and in finding or estimating accurate
numbers. Projections of
production volume are particularly difficult to
Keys to Success in Value-Added Agriculture Page 10
make. Another respondent said that just find-
ing relevant information in general was hard
and that you had to persevere and ask a lot of
questions.
Once their businesses were past the start-up
stage, marketing issues and competition posed
the major barriers to success for respondents.
One said she is trying to redesign her promo-
tional materials to target the needs of new
customers; another said that, “It’s a letdown
when sales deals fall through because my
product does not have a long enough shelf life.
I may need contracts in the future.” Another
producer said, “Competitors are using cheap
vinegar in very fancy packages that sell better
than my own high-quality vinegars.”
Once their businesses were past the start-up
stage, marketing issues and competition posed
the major barriers to success for respondents.
One said she is trying to redesign her promo-
tional materials to target the needs of new
customers; another said that, “It’s a letdown
when sales deals fall through because my
product does not have a long enough shelf life.
I may need contracts in the future.” Another
producer said, “Competitors are using cheap
vinegar in very fancy packages that sell better
than my own high-quality vinegars.”
When asked about whether they had a market-
ing plan, about half the respondents said they
did, although only three had prepared a formal
plan. Those who had chosen their products
based on market opportunity had plans,
whether written or not. Some respondents said
that they didn’t need a plan, since experience
and trial and error make marketing needs clear
eventually.
Many respondents did not get much help with
marketing, but rather developed their own
approach with experience and talking to their
customers and to other growers. A few of the
respondents got help from state agriculture
departments and economic development
centers. One respondent tried taking samples
into her state’s small business development
center, and never heard from them again.
Publications such as Growing for Market were
also mentioned. Some respondents had
previous experience in marketing outside of
agriculture and were able to apply their experi-
ence to agricultural enterprises.
“Stop and evaluate (be objective)
periodically, to see if it’s really
WHAT you want to be doing and
HOW you want to be doing it.”
—a cheesemaker and manufacturer
of gourmet dinners
Continuous Evaluation
A plan that is not periodically reviewed is
nearly useless. Your business is constantly
changing and your plan must be reviewed and
modified accordingly. The plan must be kept
current for you to effectively measure your
performance. “Be ready to change in mid-
stream, as there is no way you can predict
marketing,” says an interviewee. As you gain
more experience and knowledge, you should
incorporate your new perspectives and insights
into your plannning. Be sure to keep examining
your original goals and make sure that your
business is still meeting your goals.
When asked about whether or not their goals
had changed since they started, eight respon-
dents said yes and six no. Those whose goals
had changed seemed about evenly divided
between growing the business and scaling it
back in order to have more personal time.
When asked what sorts of problems they face
in managing their enterprises, it was clear that
people are, in the words of one respondent,
finding it difficult to “balance attention to the
business with quality of life.” Nearly thirty
percent of the respondents said that this was
their biggest problem. For example, one re-
spondent said, “Then, my goal was to find
anything that was profitable. Now, my goal is
to expand my ongoing profitable business.”
However, another respondent said, “The point
comes when I have to stop pushing the cart
uphill. I’ve made a conscious decision not to
grow past a certain point. ”
Keys to Success in Value-Added Agriculture Page 11
It can be tough finding out how to get started
with adding value to your farm products. You
will need a good deal of perseverance just to
figure out how to
produce the
products, much
less how to
market them.
A cheesemaker
says, “We always
intended to pro-
cess, but we did
ship milk for
a couple of years
just to get a cash flow going. We wanted to
have a household business and be able to work
together. I learned what equipment we needed
and how to set it up by visiting other process-
ing plants, reading professional journals, and
working with cheesemaking professional
organizations. We worked closely with the
health department on building plans to obtain
their sign-off. Small-scale milk processing
equipment was very difficult to find. I worked
at an off-farm job to finance the equipment
while my husband stayed home to build. There
wasn’t much literature available to learn how
to make cheese. I had to ‘hunt and peck’ for
information. I did take a university course, but
I’m mostly self-taught. We started making one
kind of cheese then added varieties to meet
market demand as I learned how to make
them.”
Identifying your niche and building a customer
base also takes time. You may have to do a lot
of experimentation to find out what sells. Like
any other good relationship, developing rela-
tionships with customers doesn’t happen
overnight. You will need to keep approaching
potential buyers despite the inevitable rejec-
tions. “Understand that no one wants to be the
guinea pig to test your product acceptance. Be
prepared to attend trade shows and seminars,
advertise, and market to consumers for an
extended period of time without profitability,”
says Cindy Thyfault (3).
Those whose goals have not changed have
often learned a different perspective. As one
respondent said “My attitude may have
changed but my goals haven’t.” Others men-
tion learning new ways to meet their goals:
“the means to the end are evolving. Now I
laugh at my initial business plan!”
A producer who started out making goat
cheese decided to add gourmet dinners and a
bed-and-breakfast operation. As she says, “I
went from manufacturing a product toward
more involvement with the community.” While
she admits that she is not fully using her
cheesemaking plant facilities, she explains, “I
made a conscious decision to become more
active with the local community in the direc-
tion of agritourism instead of expanding the
cheese production.”
She keeps good records and once a year evalu-
ates how well the business is meeting her goals.
Her goals have changed since she started the
business. “Ultimately my goal moved toward
becoming more a part of the community. Being
able to influence the community meant main-
taining a higher profile in order to effect
change.”
“Have a VERY deep well of perse-
verance. Do the business plan and
take as much time as it takes
before you invest a whole lot of
resources in your enterprise.
Financial backers will take you
more seriously.”
—a cheesemaker
Perseverance
Why is perseverance a key to success? It’s
simple: most businesses take a long time to get
established. The successful entrepreneurs we
interviewed had been involved in adding value
for an average of nine years, with five years
being the least amount of time reported. In
Making it on the Farm, the businesses profiled
took from a minimum of about five years to
over twenty years to become successful.
Keys to Success in Value-Added Agriculture Page 12
A business is likely to operate at a loss for at
least the first year of operation. Make sure you
have adequate resources. Remember that most
businesses fail due to lack of capital (2).
The amount that you’ll need will depend on the
type of business. Manufacturing businesses
will need more capital than service businesses.
After figuring out how much you’ll need for
your buildings and equipment, you’ll also need
to have enough cash on hand to cover operat-
ing expenses for at least a year. Be sure to
include some salary for yourself in the operat-
ing expenses. You will need to have enough
money to live on until your business becomes
profitable—which, as we’ve seen, can take
years.
Successful marketing takes money. For many
products, explains a producer of “gourmet”
vinegars, “Upscale packaging is all-important
to getting a jump on the marketplace, and you
need adequate capital for packaging.”
“Labels can get really expensive for a small
operation, especially in a humid, refrigerated
environment. I’ve spent a fortune on labels,”
adds a manufacturer of goat cheese. “I don’t
know whether or not the labels have helped
sales.”
Other costs can add up faster than you might
think. Shipping and transportation issues
present problems for many businesses. The
vinegar producer says, “Dealing with UPS is
a problem for me. Their flat-rate charges are
stacked against smaller businesses.”
While good planning can minimize unforeseen
costs, no one can plan for every contingency.
Your budget should include some funds for
these costs. While you’ll need capital, make
sure that you balance the need to plan for the
unexpected with the need to minimize your
debts. “Watch your debt load! People often
buy the wrong machinery, which can be a very
costly mistake,” cautions a producer. This is
another reason to plan carefully and to start as
small as you can, bearing in mind the
production capacity that you may need in the
future.
An extremely important form of capital is cash.
Managing your cash flow is crucial to success;
some say that cash flow is more important than
profit. You can go a long time breaking even,
especially if you remember to pay yourself
rather than plowing every dollar back into the
business. But if you fail to have enough cash to
pay your suppliers, creditors, or your employ-
ees, you’re out of business!
Seasonal businesses, as many agricultural
enterprises are, are even more vulnerable to
running out of cash in the off season. This
aspect of planning must not be neglected.
Wholesaling, while it’s not for everyone, can be
a means of getting around seasonal cash-flow
problems. For example, a goat cheese maker is
now focusing on year-round wholesale cheese
sales to retail and specialty stores, while build-
ing her agri-entertainment business during the
spring and summer months. “Wholesale pro-
vides us with income to pay for the upkeep
expenses we incur during the off-season (win-
ter).”
“Be sure you don’t under-
capitalize.”
—a specialty condiments producer
Adequate Capitalization
Keys to Success in Value-Added Agriculture Page 13
KEYS TO SUCCESS
IN THE LONG RUN
♦ Focus
♦ Establish a loyal customer base
♦ Choose something you love to do
—and something that fits your
Opersonality and goals
“Make sure your product is unique. It’s
very tough to compete with large com-
panies on their turf, so identify a unique
niche that you can fill better than the
big guys are.”—a rice grower
Focus
“Educate yourself about your product and
differentiating yourself in the marketplace,”
advises a salad mix grower. “You need to be
aware that the expectations of the public and
the conventional business world are that your
product is no different from any other product
out there, ” adds a cheesemaker.
To be able to both add value and capture that
value for yourself, you’ll need to think strategi-
cally—what is your competitive advantage? A
sustainable advantage is some aspect of your
business that is unique and would be very hard
for others to copy. Focus in on how to best use
that advantage.
A cheesemaker says, “All our marketing is
done direct to the consumer via on-farm sales.
On-farm marketing is the best strategy for us,
since our location is one of the last remaining
agricultural pockets near a population center.
It’s part of the culture of the area to drive out to
farms, and our cheese is an exclusive item in
the area. Differentiating yourself in the market-
place and educating your customers about your
product are keys to success, I think.”
A salad mix grower says that he decided to
produce salad mix because “it’s a narrow niche
with high demand from gourmet restaurants
and stores.” His previous experience in the
business world made market development and
planning target markets among the easiest
parts of planning for him. He did some market
research, and having received a favorable
response to small test plots of salad mix, he
decided to pursue the enterprise.
He started out by wholesaling, but found it
unprofitable. “The least effective marketing
strategy is wholesaling. If your strategy is to
sell large amounts to very large corporate users,
such as hotels or chains, and dealing with
purchasing agents, you won’t succeed.”
He didn’t have a formal marketing plan: “My
plan was only to sell all the product—or as
much as we could—to end users and then to
boutique grocers. Occasionally we discarded
some. The best marketing strategy has been to
emphasize our reliability and the freshness and
quality of our product. Price is not an issue,
although I have reluctantly dropped prices to
get large accounts. We’re the only ones in the
region growing this product. Our biggest
problem now is achieving consistent produc-
tion. In our climate, it is very difficult to pre-
dict actual production volume.”
“Recognize your limits in terms of vertical
integration,” says another producer. You don’t
have to, and often shouldn’t, attempt to do
everything yourself. “Outsource your ingredi-
ents: it can be cheaper and it frees you up to do
the crucial business of marketing,” advises a
grower.
“Don’t overextend yourself. Focus.”
—a producer of herbal bodycare products
Keys to Success in Value-Added Agriculture Page 14
Adding Value to Grains
A fourth-generation family farmer and manu-
facturer of non-perishable grain products
(crackers, granola, cookies, dry soup mixes)
says, “I think that if family farms are to remain
viable, they have to diversify.” While that was
her main reason for starting a value-added
enterprise, an important secondary reason was
that she wanted to work on the farm and quit
commuting.
She got assistance in starting up the business
and developing marketing and business plans
from the Great Plains Area Vo-Tech Economic
Development Center. However, she also did a
great deal of research on her own on recipe
formulation and adapting recipes to commer-
cial-scale production, equipment, and regula-
tions.
She says the hardest part of planning was
“figuring out which hoops to jump through in
terms of licenses, taxes, trademarks, and so
on.” She thinks planning is crucial since “there
are always surprises after the fact” and plan-
ning helps to anticipate and prepare for the
unexpected. She learned about legalities from
her state agriculture department’s marketing
division. The only rules and regulations that
have been a hindrance were those applying to
making dog biscuits! She did have some
difficulty getting a no-interest loan through the
Economic Development Center: “It took nearly
two years! I had given up.”
She sets prices based on production costs plus
markup, which she calculated with input from
friends in the food manufacturing business and
what her competition—“high-end
gourmet”—charges.
When asked how she decided how and where
to market, she says, “Just having lived around
here for a long time—I know the area and the
local market. Word of mouth and some radio
promos were helpful, but the major market for
my baked goods and soups was my son’s
restaurant, which went out of business a year
ago.”
She started out by selling at a farmers’ market,
but found that it was “not cost-effective to tie
up two people all day. We did add to our
customer base, though. It gave us exposure
initially.” She originally made bread, but had
too many problems with perishability. She still
does an occasional large batch of bread for
banquets or other special orders.
She tried marketing to local grocery stores, but
found that “stores here aren’t geared to sell
gourmet products.” Now she’s in the process
of developing an online store. She says, “Ya-
hoo offers website development and online
ordering for $100 a month. Yahoo also offers
volume discounts on UPS shipping costs.”
She capitalizes on her family farming history
and has developed a line of products that she
markets under one brand. She participates in a
state logo labeling program, which she feels
definitely helps generate “substantial” in-state
sales. For gift baskets, in particular, “it’s impor-
tant that they’re made in-state.” The combina-
tion of her own story and customer loyalty to
the state represent a great example of sustain-
able competitive advantage.
Establish a loyal customer base
One of the most important ways that our
interviewees capitalize on their uniqueness is
through relationship marketing. Since every
human being is unique, this makes a lot of sense.
No one else can do exactly what you do,
“My marketing activities evolve
from year to year. There is one
constant: the value of face-to-face
interactions with customers at shows
and market.” — a producer
of herbal bodycare products
Keys to Success in Value-Added Agriculture Page 15
in the way that you do it, when part of what
you are marketing is you and your particular
operation.
“Our relationships with our clients are the
most important and we do everything on a
very personal basis,” explains one producer.
Another says that her most effective marketing
strategy is “having a personal
relationship with the buyer—a
relationship of trust over time.”
A producer of baked goods and
jams says, “One of the most
effective marketing strategies
that we use is to do favors at the
end of the season. We give
special gifts to all our regular
customers, and do special gift
packages for people.”
One thing our successful farmers have in
common is that they provide more than just
food or a product. They also provide pleasant
social interactions, a chance to get in touch with
the rural way of life, education, and services.
Some of the ways our respondents have pro-
vided “more” include tours of gardens or
farms, bed and breakfast accommodations,
gourmet dinners on-farm, and educational
workshops on the farm. An herb grower and
producer of herbal personal care products says,
“Workshops on the farm bring people in to buy
my other products.”
A cheesemaker includes a brochure and recipes
with her products, but does not include label-
ing as part of her marketing strategy, since it is
too costly. She finds word-of-mouth and direct
contact with customers to be the most effective
marketing strategies. “Direct contact builds a
personal relationship. Our customers feel like
they are also our friends. We hold an annual
open house to build new relationships and add
to our mailing list, as well as to reinforce
existing relationships.” She finds “any kind of
broadcasted mailings, newsletters, and the like
that are not targeted to previous customers” to
be the least effective marketing strategy.
Relationships aren’t limited just to customers.
Build relationships with regulatory officials,
educators, suppliers, and other growers, too.
well. A producer of specialty vinegars, dry
spice mixes, and other condiments says, “I
developed a good relationship with the local
food inspector, which really helped in figuring
out the appropriate technology and packaging
to use. The state land-grant university’s food
science department was also very helpful in
solving technical problems.”
One producer says his key to
success is “Quality control, fair
price, and dependability at
markets. You need to be there
when you’re expected. In gen-
eral I try to follow the golden rule
[treat others as you wish to be
treated].” You never know
when you may need help, and if
you’ve built solid relationships,
these people will go out of their
way to help you. It’s a good idea to conduct
business treating everyone you meet as a
potential customer.
Not surprisingly, most respondents’ primary
motivation for beginning value-adding activi-
ties was to make more money. Some men-
tioned dissatisfaction with wholesaling and
other market outlets that were unprofitable and
offered the producer no control over pricing.
Three respondents did mention non-monetary
reasons such as developing their local Farmers’
Market, encouraging environmentally sound
living, and encouraging local consumption of
local products. Diversification was an impor-
tant secondary motivation
—to minimize risk as well as maximize in-
come—as was being able to stay on the farm
and meet lifestyle goals.
When asked about what they consider keys to
success today, a common theme that emerged
Choose something you love to do
—and something that fits your
personality and goals
“Love what you do; live with intention;
always learn; don’t forget to play.”
–a producer of herbal bodycare
products
Keys to Success in Value-Added Agriculture Page 16
among this group of farmers was
that they love what they’re doing.
Whether it’s making cheese on-
farm, producing herbal beauty care
products, or growing certified
organic rice, all these farmers
started with a passion for their
product.
Why is this so important?
Producers say they want to make
more money—so why not just identify a prod-
uct or service that is known to be profitable, in
high demand, and so on, and go with that?
Well, there are a lot of reasons. First of all,
establishing an enterprise takes time and hard
work. “The time between start-up and actually
making a profit is usually a whole lot longer
than you think it will be, ” says one of our
interviewees. Without that passion, it’s difficult
to find the energy and motivation to stick with
it. Will you be able to eat, breathe, and sleep
your enterprise for several years? If not, per-
haps it isn’t the right business for you.
The farmers we interviewed stress the impor-
tance of doing what you love, but caution that
how you go about turning that love into value-
adding enterprises must fit your personality
and your goals. “Value-adding would prob-
ably work best for farmers who are comfortable
with doing their own marketing and dealing
directly with customers,” said one producer.
While there are many ways to add value to
farm products without necessarily getting into
consumer-direct marketing, the fact is that
marketing activities account for the largest
share of the food dollar, and represent
the largest potential for farmers to
capture more value. Even if the
ultimate goal is to sell the product
through grocery stores or other retail
outlets, the farmer still has to do the
“behind the scenes” work that leads to
that product being stocked and avail-
able.
Your sincere enthusiasm and belief in
your product are part of what makes you
unique. Produce quality products that you can
be proud of, and set your prices to reflect that
quality. You may be convincing a reluctant
customer at the farmers’ market to try a new
vegetable, or convincing a reluctant manager at
your local grocery store to stock your salsa.
Enthusiasm is contagious!
Resources
Producers and producers’ associations were
mentioned by five respondents as the resources
that were most helpful in solving start-up
problems. Four respondents mentioned
printed materials, such as technical production
manuals, trade publications, and, as one re-
spondent put it, “encouraging and enthusiastic
articles in magazines about similar types of
products.”
State agriculture departments and economic
development agencies were mentioned by three
respondents, as was the local board of health
and health inspectors, and university assis-
tance. Two respondents mentioned lenders.
Others mentioned that they tried to problem-
solve before they started and one respondent
said he didn’t rely on any resources since
“experience is better than books.”
Keys to Success in Value-Added Agriculture Page 17
Some of the least helpful resources for solving
start-up problems were (each mentioned by
two respondents) Extension, universities, and
governmental small business and regulatory
agencies. Some of the respondents’ comments
were: “Extension doesn’t have much informa-
tion in this area, but directed us to professional
journals and organizations,” and, “The local
Extension encouraged us to start, but had no
technical information for us.” On universities,
one respondent said, “University people
tended to be unhelpful while thinking they
were helpful.”
Least helpful management resources were the
small business development agencies, with two
respondents of the six who answered this
question mentioning them. One respondent
said, “Small business agencies that purport to
help, don’t. It seems like the people with
answers don’t want to share.” Extension was
also mentioned as not being very helpful—
“they need to be strategic thinkers and they
aren’t.”
One respondent had hired someone to manage
the enterprise, which turned out to be “a big
mistake.” Another respondent mentioned that
most sustainable and organic agriculture
associations were too oriented towards the
small-acreage and/or specialty crop growers,
which was not helpful for her as a large scale
commodity crop producer. Overall, few re-
spondents had an answer for this question,
since, as one said, “Everything helps a little, at
least.”
Other producers and businesspeople—“how
the other companies do it”—were the best
management and marketing resources found.
Four respondents put others involved in their
industry at the top of the list. Three respon-
dents mentioned both technology, especially
the Internet, and reading.
As one respondent said,
“The Internet is a great
resource for its knowledge
base and communications as
well as the marketing possibilities.” Others
mentioned establishing retail Web sites and
using technology to become more efficient.
Some printed materials our
interviewees recommended
include the periodicals Acres
USA, Stockman Grass Farmer,
and Growing for Market.
The Texas Department of Agriculture and Texas
A&M were said to be extremely helpful with
marketing. Organizations that were singled out
as being especially useful included the Okla-
homa Economic Development Center, Southern
SAWG, ATTRA, and the American Society of
Cut Flower Growers. Other resources that were
mentioned included business consultants,
financial experts, trade shows, and experience.
Some other resources, in producers’ own
words:
“Expeditors for labeling can be replaced by the
industrial development authority; RC&Ds
[Resource Conservation & Development] and
IDAs [Industrial Development Authorities] are
good resources since they have connections that
can help farmers.”
“Cheesemaking Made Easy; government agencies,
especially new state grants for former tobacco
growers; schools for pickles, jam, etc. for
smaller-scale producers.”
“Reading IRS materials for accounting and
talking to other businesspeople.”
“The best thing to do is to look at existing
operations and seek help from University
processing centers, as they are usually very free
with information.”
“Stockman Grass Farmer, Acres USA, Rodale Press
pubs, authors such as Eliot Coleman, Wendell
Berry, Paul Hawken, Jane Goodall; any organic
association.”
“In Oklahoma, the system of Vo-Tech with
attached Economic Development Centers has a
worldwide reputation; State Agriculture Depart-
ment market development people; Internet
sites.”
Keys to Success in Value-Added Agriculture Page 18
About the Farmers
Demographics:
State Number
Arkansas 3
N. Carolina 3
Virginia 2
Alabama 1
Kentucky 1
Louisiana 1
Texas 1
W. Virginia 1
Total 14
All respondents were caucasian. Of those who
gave their age category, five were between ages
41–50, two were between ages 31–40 and one
was 51–60.
Respondents’ average distance from the nearest
town was 10.2 miles. Average population in
the nearest town was 42,800 but this ranged
widely, from 600 to 275,000. Average distance
from the nearest town of 50,000 or
more was 41.9 miles, with ranges from 5 to 110
miles. Four of the fourteen didn’t have
Internet access.
The average time involved in farming was 14
years, with a range from 5 to 25 years; average
years in value-adding was 9 with a range from
5 to 15 years.
Value-adding activities were very important to
total farm income. Except for one respondent
who said the business was a “hobby”, these
activities accounted for an average of 75% of all
farm income. There was a definite split, how-
ever, with 8 of 14 respondents who said the
activities accounted for 80% or more offarm
income, and the remaining respondents who
reported 50% or less.
Types of value-added products included (in
order of frequency. Note that some respon-
dents are doing several of these):
Condiments (jam, jelly, hot sauce, vinegars,
seasonings) (5)
Baked Goods (pies, biscuits, cookies, etc.) (4)
Cheeses (3)
Entrees (jambalaya/bean soup mixes) (2)
Health/Beauty (soap/bath, lip balm, hand
cream) (2)
Salad mix (packaged for retail)
Beef (hormone/antibiotic-free)
Income From
Value-Adding
Number in
Income Category
$5001–$10,000 3
$10,001–$25,000 1
$25,001–$50,000 3
$50,001–$100,000 3
$100,001–$500,000 3
Keys to Success in Value-Added Agriculture Page 19
Rice (packaged organic jasmine)
Popcorn (popped, whole-kernel, nuts/syrup)
Crafts using on-farm inputs
Cut flowers
Pickled foods
Agri-entertainment (B&B, tours, workshops)
Most have on-farm processing facilities and
these were financed about 50-50 by the
producers’ own funds and by loans. One
person said, “The hard part (of setting up the
facility) was finding the money.” Respon-
dents learned about what was needed and
how to set it up from other producers, and to
a lesser extent from printed materials. The
cheesemakers said that it was very difficult
to find sources of small-scale, affordable
equipment, but others did not mention it as
a problem.
USDA inspection was only applicable for
beef and cheese operations, and all but one
cheesemaker provided a USDA-inspected
product. It appears that this was to comply
with the law and not for marketing pur-
poses.
Almost every producer relied on several
marketing outlets except three who only
used one outlet. The outlets in order of
frequency:
Farmers’ markets (6)
Mail order (6)
Direct to stores (specialty shops) (5)
Direct to restaurants (3)
On-farm sales (3)
Festivals/shows/conferences (2)
Wholesale (2)
Internet (2)
Distributors/brokers (2)
Word of mouth (2)
Home delivery (2)
References:
1) Dr. John Ikerd. “Re: sustainable and profit-
able—A bit long.” Posted to sanet-mg elec-
tronic discussion group, 23 June 1998.
2) Sullivan, Robert. Small Business Truisms.
Available on the Internet at:
<www.businessbookpress.com/articles/
article118.htm>. Excerpted from:
Sullivan, Robert. 1997. The Small Business
Start-Up Guide: Practical Advice On Starting
And Operating A Small Business. 320 pages.
Available from Business Book Press for $19.95,
s&h included. 800-363-8867.
3) Thyfault, Cindy. 1996. Developing New
Generation Co-ops: Getting Started on the Path
to Success. Rural Cooperatives. Vol. 63, No. 4
The Electronic version of Keys to Success in
Value-Added Agriculture is located at:
www.attra.org/attra-pub/keystosuccess.html
Keys to Success in Value-Added Agriculture
The ATTRA Project is operated by the National Center for Appropriate Technology under a grant from the
Rural Business-Cooperative Service, U.S. Department of Agriculture. These organizations do not recom-
mend or endorse products, companies, or individuals. ATTRA is located in the Ozark Mountains at the
University of Arkansas in Fayetteville at P.O. Box 3657, Fayetteville, AR 72702. ATTRA staff members prefer
to receive requests for information about sustainable agriculture via the toll-free number 800-346-9140.

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Keys to Success in Value-Added Agriculture

  • 1. Keys to Success in Value-Added Agriculture By Holly BorBy Holly BorBy Holly BorBy Holly BorBy Holly Bornnnnn KEYS TO SUCCESS in Value-Added Agriculture A publication of Southern Sustainable Agriculture Working Group and The National Center for Appropriate Technology’s ATTRA Project JanuarJanuarJanuarJanuarJanuary 2001y 2001y 2001y 2001y 2001 Abstract:Abstract:Abstract:Abstract:Abstract: Fourteen farmers in the Southern U.S. were interviewed for a project funded, in part, by the USDA’s Southern Region Sustainable Agriculture Research & Education (SARE) Program. This publication presents, largely in the farmers’ own words, important lessons they learned in adding value to their farm products and marketing directly to consumers. The keys to their success in value- added agriculture include high quality, good record- keeping, planning and evaluation, perseverance, focus, and building long-term relationships with customers. 11111 11111 11111 33333 1313131313 1616161616 1818181818 ContentsContentsContentsContentsContents IntrIntrIntrIntrIntroductionoductionoductionoductionoduction Updating the Keys to Success...................Updating the Keys to Success...................Updating the Keys to Success...................Updating the Keys to Success...................Updating the Keys to Success................... Sustainable PrSustainable PrSustainable PrSustainable PrSustainable Profits.................................ofits.................................ofits.................................ofits.................................ofits................................. TTTTTranslating Uniquenessranslating Uniquenessranslating Uniquenessranslating Uniquenessranslating Uniqueness into a Sustainable Advantage..................into a Sustainable Advantage..................into a Sustainable Advantage..................into a Sustainable Advantage..................into a Sustainable Advantage.................. Keys to SuccessKeys to SuccessKeys to SuccessKeys to SuccessKeys to Success In the ShorIn the ShorIn the ShorIn the ShorIn the Short Run.....................................t Run.....................................t Run.....................................t Run.....................................t Run..................................... In the Long Run......................................In the Long Run......................................In the Long Run......................................In the Long Run......................................In the Long Run...................................... ResourResourResourResourResources..................................................ces..................................................ces..................................................ces..................................................ces.................................................. About the FarAbout the FarAbout the FarAbout the FarAbout the Farmers......................................mers......................................mers......................................mers......................................mers......................................
  • 2. Keys to Success in Value-Added Agriculture Page 2 Introduction Updating the Keys to Success In 1995, Southern SAWG conducted on-farm interviews with twenty- four farmers from around the South who were adding value to their raw farm products and marketing more directly to consumers. From those interviews, we produced the booklet, Making It On the Farm: Increasing Sustainability Through Value-added Processing and Marketing, which listed ten general business practices that we considered keys to success. Having completed a round of more intensive phone interviews with another fourteen farm- ers for a project funded in part by the Southern Region SARE program, it’s time to update our keys to success, in the context of sustainable profitability. We believe that profitability is essential to truly sustainable agriculture. As we stressed in the first booklet, there is no simple blueprint for success when you’re trying to add value to your farm products. It takes hard work, ingenuity, and a financial invest- ment no matter what you do. However, a few general practices emerged from our interviews that could be considered keys to success. Many of these keys are fundamental for the success of any small business, while some are unique to farm-based, value-added enterprises. All should be shaped to your particular situation rather than taken as absolute rules. Sustainable Profits Profits can be earned in many ways. Most business owners tend to concentrate on increas- ing sales in order to increase profits. However, cutting costs can be an easier way to increase profits. If your current profit margin is 5%, then you can double your profits by either doubling your sales (a 100% increase) or by cutting your costs by 5%. Which option do you think is easier? Here’s an example: Current Case Sales: 100 units @ $5 = $500 Costs: 100 units @ $4.75 = $475 Profit = $25 Double Sales Sales: 200 units @ $5 = $1000 Costs: 200 units @ $4.75 = $950 Profit = $50 Cut Costs by 5% Sales: 100 units @ $5 = $500 Costs: 100 units @ $4.5 = $450 Profit = $50 If you decide to produce exactly the same thing that someone else is producing in the same way they are producing it, and if you succeed, any profits you realize will not be sustainable and neither will theirs. If you expect someone else to provide you with opportunities, you are destined to be disappointed. If you expect someone else to solve your problems, you will be disappointed. You have to do something creative and productive yourself if you expect the market to reward you for having done it. And, if it’s easy to do, it won’t be worth much. If someone else provides you with a market, they—not you, ultimately will realize the benefit. You didn’t create the market—they did. If someone else provides you with a new pest management or fertility program, they— not you, ultimately will realize the benefit. You didn’t increase productivity—they did. You certainly can learn from others and can integrate others’ marketing and production services into ‘your’ production/marketing system…. [But] your uniqueness is the only source of profitability that cannot be competed away, and thus, is the only source of sustainable profits. However, you can only cut costs so far before the quality of your product and the services you provide begin to deteriorate. Thus, this is not a sustainable strategy in and of itself. This is where adding value comes in. In the Cur- rent Case example above, if you can charge 5% more without hurting sales, then your profit is also $50. (If you can cut costs and raise prices by 5%, your profit goes up another 50% to $75!) Translating Uniqueness into a Sustainable Advantage Dr. John Ikerd, formerly at the University of Missouri and long a champion of sustainable agriculture, had this to say about sustainable profits (1):
  • 3. Keys to Success in Value-Added Agriculture Page 3 What is a competitive advantage? Basically, it’s business jargon for anything that keeps others from successfully competing with you. It may come from being able to sell at the lowest price due to scale economies, having a monopoly, or being among the first to produce or market in a new way. Most farmers are not in the position to find advantage in the first two ways. Most farmers can change their production and mar- keting systems, and increasing numbers of farmers are producing new crops and new products, and experimenting with alternative marketing methods. A competitive advantage is almost always short-lived. The nature of the market is such that only the innovators, the first ones to take the risks, are going to profit. As others learn how to produce that new crop or enter that new market, competition will drive prices down and profits will disappear. “Identify a niche and the type of market to fill that niche,” advises an interviewee. Niche marketing—selecting a specific group of con- sumers and targeting them in your marketing effort—is a system that farmers are hearing about more and more. For many farmers, the niche approach has paid off. But, just as we see organics going from niche to mainstream, any profits from a niche will gradually be competed away as others notice it. Unless you are fortu- nate enough—very unlikely!—to be the only one who can fill that niche, your profits will decline. The process of finding and filling niches is ongoing, not a one-time event. Success in the short run requires producing a high-quality product or service, working to increase sales and cut costs, diversifying to reduce risk, and finding niche markets where the added value of your product can be realized in higher prices. Success in the long run requires all of the above, plus the added advantage that comes from whatever it is about your operation that cannot be copied, or can only be copied with great difficulty or expense. For example, focusing on your location will attract buyers who want to “buy local.” Tell the story of your farm—no one else will have quite the same story. A cheesemaker says, “The hardest part of planning was finding the time to do it! It was difficult to find other representative busi- nesses to serve as a model or template. In deciding how to market, I first had to con- sider what would generate the quickest cash flow. The specialty cheese niche depends on retailers whose customers would be likely to appreciate the product. I identified a niche, but I could have used a whole lot more education. Certain markets set me back because of the difficulty of entrance. Putting her ideas into practice proved chal- lenging. “I had to consider how to distribute my products and whom to actually ap- proach,” she says. “My local farmers’ market is open to producers only, so I have to attend the market myself, which takes a huge amount of time. “I began making catalog sales three years ago. Shipping is a problem, though. It’s really expensive on a perishable product, since you have to ship by two-day air. Information is lacking on better routes or methods. I consid- ered a website with online ordering, but it takes enormous amounts of management knowledge, and you still have the problem of shipping. “I find that person-to-person sales are the most effective marketing strategy. Wholesal- ing is the least effective, as buyers are slow to pay. It’s really hard to enter retail outlets, such as specialty shops, and months of promotion are usually required. I need to redesign my brochure to address deli and restaurant needs. I’ve broadened my market- ing methods since I began, but I always had a mental plan of markets to develop.” Adding VAdding VAdding VAdding VAdding Value to Milkalue to Milkalue to Milkalue to Milkalue to Milk
  • 4. Keys to Success in Value-Added Agriculture Page 4 “Start small and don’t grow too fast,” advises a salad mix grower, echoing the opinions of most of our interviewees. “Don’t start too big and invest a lot of money. Be patient and go through your research and development phase. Whatever you start with, try to get ALL the profit—no whole- salers!” You’ll be learning, and naturally making mistakes along the way. Starting small means that your mistakes are likely to be less costly. If you’re new to managing an agricultural enterprise, it is much easier to manage a small operation. A producer of baked goods and preserves says, “We began value-adding to diversify. Ninety percent of our product ingredients are grown on-farm. We also needed to make more money. We started a step at a time. First, we looked around to see what the market wasn’t providing and then we attemptedto fill that need, adding and dropping products as we went along. We’re not into large, large volume. We only do 100 to 150 cases per year.” The flower grower’s recommendation to start with farmers’ markets is an excel- lent one, for many reasons. While selling at farmers’ markets is time- consuming, costs are low. In addition, many producers find that farmers’ markets are a great place to begin building relationships with customers. Many successful marketers began with a client base established through interactions at the farmers’ market. A cheesemaker started with farmers’ market and other direct sales in order to get contact with customers and to learn the business, relying on some thirty years’ experi- ence in direct sales in a different line of business. She started by selling at the wholesale price. “I looked at cheese prices in specialty and retail stores, and I raised my farmers’ market prices to retail level.” Our interviewees discussed their most important problems in starting the enterprise. Marketing and lack of familiarity with the product by customers were mentioned by four respondents, followed by financing, lack of technical informa- tion and available expertise, and lack of labor (three respondents each). Two respondents mentioned zoning, tax, sanitary, and other legalities. Only two producers said that comply- ing with regulations presented a hindrance to their business; as one producer said, “regulations were the least of my problems!” Of the two who did have difficulty, the expense and time involved in complying with regulations was mentioned. One producer had problems at first because KEYS TO SUCCESS IN THE SHORT RUN ♦ Start small and grow naturally ♦ Make decisions based on ♦ good records ♦ Create a high-quality product ♦ Follow demand-driven production ♦ Get the whole family or partners ♦ involved ♦ Keep informed ♦ Plan for the future ♦ Continuous evaluation ♦ Perseverance ♦ Adequate capitalization Start small and grow naturally “Grow slowly at an organic rate. Watch what sells. Don’t increase debt load. Farmers’ markets are a safe training ground to begin selling.” —a flower grower
  • 5. Keys to Success in Value-Added Agriculture Page 5 the authorities in her area were unfamiliar with the products she produces, so she had to help educate them. When asked whether taxes had caused any problems in running the business, four of the fourteen said yes. The time involved was cited as the most important problem. One respon- dent said taxes were “a hidden cost that is complicated and time consuming, especially if you’re expanding.” Workers’ compensation for employees and liability for property tax for grain in storage were also mentioned. Finally, one grower emphasizes, “Don’t go into it thinking that you’ll make a bundle!” Trying to manage and grow an enterprise without good records is like trying to find an address in a strange city without a map. With- out records, you are limited to making edu- cated guesses about the progress of your busi- ness, whether or not you are meeting your goals, and the possible reasons why or why not. Only two of the producers said that they were not keeping records, but even these two turned out to be keeping at least some records for tax purposes. Fifty-seven percent of the producers relied on a computerized system, with QuickBooks soft- ware mentioned by three respondents as their system of choice. “QuickBooks is a really great computer bookkeeping system,” says one. Quicken was mentioned by one respondent and the other four did not specify what soft- ware they used. Two respondents relied on old- fashioned ledgers, and the others relied on sales and production records and notes and minutes of their corporate meetings. Half of the producers had previous experience in financial management in non-agricultural businesses. The others were nearly all self- taught. Of those, two mentioned getting assistance from their accountants. Two produc- ers mentioned that they were still learning, and wanted and needed to learn more about finan- cial management. Since these farmers can’t compete in the high- volume commodity markets, they have to concentrate on quality, not quantity. “Offer a very, very, very high-quality product,” says a grower. “Quality” is made up of many dimen- sions. Fresh, better tasting, clean, reliable, sustainably produced…it may be hard to define, but these producers know it when they grow and process it. And consumers know it when they taste it! While it may be tempting to use seconds, culls, or damaged fruits, vegetables, and herbs in processed food products, the wise grower will resist that temptation if he or she is serious about developing the enterprise. As one grower says, “For goodness’ sake, do it right! No low-grade, substandard ingredients, since the buyer knows what he’s getting. No blend- ing! This is a downfall for a lot of specialty farmers, who don’t want to throw away half the crop if it is substandard.” With growing concern today about food safety, it is important that products be safe to eat and to use. This is a vital dimension of quality. “Cleanliness and attending sanitation school are crucial. If I would not eat my “Our biggest challenge was adapt- ing to a new environment. Keeping careful records and maps to deter- mine what to plant, based on what grows well here and what sells, has been crucial.” —a flower grower Make decisions based on good records “Number one is having a good product.” —a specialty condiments producer Create a high-quality product
  • 6. Keys to Success in Value-Added Agriculture Page 6 product, I will not sell it,” says one producer. While it is legally required in some states to be certified as a food handler in order to sell certain products, all producers should be familiar with the basics of food safety. Just one case of illness that could have been caused by the product is often enough to put the small operator out of business entirely. “See what other companies do, but don’t emulate them too closely. Innovate, don’t copy; pick out only what they’re doing right. Find your market first,” adds the salad mix grower. When asked whether marketing considerations affected their choice of value-adding activity, eleven of the fourteen respondents said yes. In agricultural marketing, there are the “push” and the “pull” approaches. The “push” ap- proach means producing a product, and then “pushing” it onto consumers—the traditional means of marketing many commodity crops. The “pull” strategy, however, is increasingly becoming the norm in today’s environment. With this approach, products are “pulled” out by consumer preference. It appears that most of the producers employed this “pull” approach and looked for an existing market outlet or opportunity, rather than producing a product and then looking for markets. The presence of farmers’ markets in the pro- ducers’ area was an especially strong induce- ment to begin producing. As we’ve learned, farmers’ markets are a good testing ground. Some of the respondents test-marketed or were actually asked to develop products by buyers. Generally there was an attitude of producing to meet the needs of the consumer. Of those who did not let the market dictate their choices of activity, most started small and learned about niches they could fill. A cheesemaker says, “I didn’t know what our market would be. We prepared for mail order and wholesale options, but we never pursued them because the on-farm market developed so quickly. We never had to try any other market- ing strategies. Really, we just developed our own marketing style, depending on customer requests, such as adding crackers, wine, and jams to our product line. Now all our milk goes to the on-farm cheese business.”Follow demand-driven production “Find your market first and make sure that the market fits what you’re already doing.” —a salad mix grower Value Addingalue Addingalue Addingalue Addingalue Adding on a Laron a Laron a Laron a Laron a Larger Scaleger Scaleger Scaleger Scaleger Scale A producer of organic packaged jasmine rice says, “We began our value-added enterprise as a way to diversify and because with low com- modity prices, to continue farming, we had to make more money. We researched for six months beforehand, looking at different crops. We decided to grow specialty rice organically— a new variety and new technology. We try new varieties all the time. “The hardest part of planning was not knowing how much we could sell. Looking back, we should maybe have written a business plan, but we didn’t know what we were getting into! We knew how to grow rice, but didn’t know any- thing about packaging and marketing. We got help from the agricultural economics depart- ment at Texas A&M and the folks at the Rice Research Station came up with the gift bag idea. “The state agriculture department was very helpful with legal issues. Being certified or- ganic complicates things, but we’ve found it to be a very effective marketing strategy. We find that most sustainable and organic associations are oriented to small producers, which is not helpful for us. Organic rules are not a good fit for large-acreage commodity crops. “Lack of knowledge in marketing was our biggest problem in getting started. The state agriculture department and the USA Rice
  • 7. Keys to Success in Value-Added Agriculture Page 7 Federation gave us marketing assistance. We participate in the ‘Taste of Texas’ state-labeling program. Our labels also say that the product was produced on a family farm, is organically certified, and that the rice is a special variety. We find that these labels do help sales. The processing facilities are not on-farm; we con- tract with a rice miller and packager. We offer 2- and 25-pound packages. We need more information on packaging options; in fact, that is one of our biggest challenges since packaging is so expensive. “We have a diversified customer base. About 75% of our product is marketed wholesale through brokers and distributors—50% to the health food industry and 25% to mainstream retailers. Food service accounts for about 5% and mail order 20% of our total sales. We added mail order after five years. We were getting a lot of publicity in food magazines, and people were requesting our product, but there was no retail distribution in many areas. We do have some problems with mail order, since the weight of rice really adds to shipping costs. We also had to hire some additional help since we needed someone to take and fill mail orders and handle the extra office work involved. “Our biggest management problem now is more competition from large companies. My advice to other aspiring value-added producers is to make sure your product is unique. It has been a great experience, but again, it’s very difficult to compete now in the grocery indus- try.” A maker of jams, jellies, preserves, hot sauces, and baked goods can attest to the importance of getting the whole family involved. Two of her children are attorneys and they helped her write the business plan and get the enterprise incorporated, as well as research the legal requirements for her business. She says, “Plan- ning was a lot of fun. My husband was for- merly a chemical engineer, and he did the recipes and kept a notebook of calculations. He also takes care of financial management, in- cluding taxes.” When asked about the number and type of people involved in the value-adding enterprise, most had two people, and most of the rest had more than three, or only one—the respondent him- or herself. Most of the people involved were family members or part-time workers. Over half the respondents had made a change in the number of people involved since starting up. Nearly all respondents added labor as sales increased, although two respondents had scaled back production for various reasons, and likewise scaled back the number of people involved. As one respondent said, “Sales volume increased, but my energy decreased! I had to have help.” Of those who had not changed the number of people involved, one got more efficient equipment to take the place of labor. Lack of adequate, affordable labor was identified as a constraint by many of the pro- ducers. Get the whole family or partners involved Although no one identified this as a key specifi- cally, during interviews the importance of family and partner involvement became clear. The people we interviewed made the most of the different skills and talents available in the family. Spouses with skills in accounting were essential to many of the enterprises. Nearly everyone we talked to had involved family, friends, co-workers and so on in spreading the word of mouth about their products.
  • 8. Keys to Success in Value-Added Agriculture Page 8 Adding Value to Beef A beef producer says, “ I market my beef direct to the consumer and through some local stores. I got into value-adding after going to a sale barn. I never wanted to go there again! I wanted some control over the price and I knew I wouldn’t get fairly compensated at the sale barn. I like doing something different, but if I’m spending time and energy doing something different then I should get extra revenue. “As a first step in planning, I did some adver- tising to see if I would get any response. I also did some research on feeds and how to finish the cattle. I got a lot of responses from the classified ads I placed, and started selling half and quarter beeves. Word of mouth helped attract new customers. “Customers wanted separate cuts of meat, so I started doing that. I give away many pounds of hamburger, which brings in business, either directly or through building a relationship with the community in general. I’ve probably given away more beef than I needed to, but I think I help the community as much as they help me. “Selling quarters proved too unwieldy—it was more work to get the same amount of revenue, and customers didn’t understand how much meat is in a quarter and thought they were getting ripped off. Now I’m thinking about only selling half and whole beeves, since selling separate cuts requires a lot more paper- work and effort. “Labeling is part of my marketing strategy. My beef is labeled with our brand name and ‘raised hormone-free and antibiotic-free’, which I think helps in marketing by building recognition and making us a ‘name brand’. “If I had it to do over, I would have planned more, especially for growth. I would have tried to get all the meat sold before slaughter, since I have difficulties in matching production and sales. It seems like you’re either a bad producer or a bad marketer. ” Keep informed “Your local, most experienced, best, friendly grower-processors—and visiting their place and taking pictures and notes—are the abso- lutely best resources,” says a flower grower. Hands down, other farmers involved in value- adding were identified as the best information resources. Farm visits, telephone and e-mail conversations, and networking at conferences and other events can give you information and insights that you can’t get any other way. However, be aware that others may see you as competition and not be willing to share their knowledge. A good idea is to do as the salad mix grower did, and solicit information from a grower in another state who will not be threat- ened by you. Trade shows are especially recommended for producers of specialty and gourmet products. A producer of specialty vinegars, dry spice mixes, and other condiments says, “In the first year, I loaded up the pickup and headed to [the nearest big city] with a list of shops that I got from a friend. We also relied on word of mouth. We tried to target high-traffic stores. I attended trade shows sponsored by the state agriculture department, which increased our statewide exposure. We now supply specialty and gourmet food shops, do mail order, and have supplied restaurants in the past. We also supply catalog companies. I don’t drive around in the truck anymore, but prefer to concentrate on trade shows for my marketing. For whole- sale, trade shows are the most effective market- ing strategy. There used to be wine festivals for retail, but that market is now saturated. We offer free garden tours as a draw. We now also have a presence on the Internet, with a retail website. We’re trying to increase sales. The upswing in the economy has helped a lot!” “Farmers need to become more aware of value-adding. Be mobile—get into townships and share information, look into partnerships and cooperatives.” —a beef producer
  • 9. Keys to Success in Value-Added Agriculture Page 9 Plan for the future “Fail to plan and you plan to fail” is a cliché for a reason—it’s true. Planning is often neglected since there’s no immediate payoff, but it is essential to success. Cindy Thyfault, president of Westar Trade Resources, a strategic market- ing and new business development company in Amarillo, Texas, says, “Don’t fall into the trap of writing a [business] plan just to get a bank loan (3).” For small entrepreneurial companies the failure rate in the first 5 years is 90% (3)! Careful planning is crucial to avoid failure, or at least to minimize your losses as you learn. You may or may not need a formal business plan, but you do need a strategic plan. This plan will define your business mission, your present situation, and where you want to be in the next few years. You will need to cover assumptions and risks, goals and objectives and how you will report progress. “Be realistic in terms of goals, pricing, and the limits of your time. Factor quality of life in there somewhere,” advises one interviewee. Another says “Start on a shoestring and re- main flexible. Realize that the best-laid plans can go wrong and that things change. You need to roll with the punches.” About half the respondents wrote a business plan to start with and another wrote one later in order to secure an expansion loan. While one respondent had previous experience in business and was able to write her own plan, and another had children who were able to write the plan, the others relied on sources such as Extension, the loan coordinator , the Small Business Development Center, and the local Economic Development Center. One respon- dent said that she just made it up and that it was as much a projection as a plan, in “Do your research: ideally you would spend two or three years planning.”— a cheesemaker which she included a worst-case scenario and operated under worst-case assumptions If they had it to do over, only four said that they would not plan beforehand. One respon- dent said, “I don’t think I could have foreseen what I know now”. Of those who would have planned, the need to plan for expansion was mentioned by most. The growth of the business presents challenges to new entrepreneurs. A grain products manufacturer says, “Be careful what you wish for—I was inundated with orders! Prepare for issues related to a sudden increase in demand since the worst thing you can do is not be able to fill orders.” Only three people said that if they had it to do over, they would write a business plan. Two people mentioned that the only need for a plan was to be able to borrow money, since lenders usually require a business plan. Most of the respondents did not think a business plan was neces- sary. A cheese maker, for ex- ample, says she didn’t plan beforehand but just fell into it: “The cheese business happened gradually. I wanted to maximize my efforts with the idea of only so many hours in the day.” She says she wouldn’t plan if she had it to do over again because “my enterprise began as a path of spiritual growth.” She says, “I did write a business plan, but only to show the lender to borrow start-up money.” The easiest parts of business planning seemed to be figuring out the production requirements; since the respondents were already producing, they were most familiar with these. Judging from what our interviewees had to say, farmers without previous experience often have real difficulty dealing with financial issues in planning. Asked what was the hardest part of writing a business plan, “putting real numbers in the plan”, in the words of one respondent, emerged as the main difficulty. There were difficulties in knowing which numbers to include and in finding or estimating accurate numbers. Projections of production volume are particularly difficult to
  • 10. Keys to Success in Value-Added Agriculture Page 10 make. Another respondent said that just find- ing relevant information in general was hard and that you had to persevere and ask a lot of questions. Once their businesses were past the start-up stage, marketing issues and competition posed the major barriers to success for respondents. One said she is trying to redesign her promo- tional materials to target the needs of new customers; another said that, “It’s a letdown when sales deals fall through because my product does not have a long enough shelf life. I may need contracts in the future.” Another producer said, “Competitors are using cheap vinegar in very fancy packages that sell better than my own high-quality vinegars.” Once their businesses were past the start-up stage, marketing issues and competition posed the major barriers to success for respondents. One said she is trying to redesign her promo- tional materials to target the needs of new customers; another said that, “It’s a letdown when sales deals fall through because my product does not have a long enough shelf life. I may need contracts in the future.” Another producer said, “Competitors are using cheap vinegar in very fancy packages that sell better than my own high-quality vinegars.” When asked about whether they had a market- ing plan, about half the respondents said they did, although only three had prepared a formal plan. Those who had chosen their products based on market opportunity had plans, whether written or not. Some respondents said that they didn’t need a plan, since experience and trial and error make marketing needs clear eventually. Many respondents did not get much help with marketing, but rather developed their own approach with experience and talking to their customers and to other growers. A few of the respondents got help from state agriculture departments and economic development centers. One respondent tried taking samples into her state’s small business development center, and never heard from them again. Publications such as Growing for Market were also mentioned. Some respondents had previous experience in marketing outside of agriculture and were able to apply their experi- ence to agricultural enterprises. “Stop and evaluate (be objective) periodically, to see if it’s really WHAT you want to be doing and HOW you want to be doing it.” —a cheesemaker and manufacturer of gourmet dinners Continuous Evaluation A plan that is not periodically reviewed is nearly useless. Your business is constantly changing and your plan must be reviewed and modified accordingly. The plan must be kept current for you to effectively measure your performance. “Be ready to change in mid- stream, as there is no way you can predict marketing,” says an interviewee. As you gain more experience and knowledge, you should incorporate your new perspectives and insights into your plannning. Be sure to keep examining your original goals and make sure that your business is still meeting your goals. When asked about whether or not their goals had changed since they started, eight respon- dents said yes and six no. Those whose goals had changed seemed about evenly divided between growing the business and scaling it back in order to have more personal time. When asked what sorts of problems they face in managing their enterprises, it was clear that people are, in the words of one respondent, finding it difficult to “balance attention to the business with quality of life.” Nearly thirty percent of the respondents said that this was their biggest problem. For example, one re- spondent said, “Then, my goal was to find anything that was profitable. Now, my goal is to expand my ongoing profitable business.” However, another respondent said, “The point comes when I have to stop pushing the cart uphill. I’ve made a conscious decision not to grow past a certain point. ”
  • 11. Keys to Success in Value-Added Agriculture Page 11 It can be tough finding out how to get started with adding value to your farm products. You will need a good deal of perseverance just to figure out how to produce the products, much less how to market them. A cheesemaker says, “We always intended to pro- cess, but we did ship milk for a couple of years just to get a cash flow going. We wanted to have a household business and be able to work together. I learned what equipment we needed and how to set it up by visiting other process- ing plants, reading professional journals, and working with cheesemaking professional organizations. We worked closely with the health department on building plans to obtain their sign-off. Small-scale milk processing equipment was very difficult to find. I worked at an off-farm job to finance the equipment while my husband stayed home to build. There wasn’t much literature available to learn how to make cheese. I had to ‘hunt and peck’ for information. I did take a university course, but I’m mostly self-taught. We started making one kind of cheese then added varieties to meet market demand as I learned how to make them.” Identifying your niche and building a customer base also takes time. You may have to do a lot of experimentation to find out what sells. Like any other good relationship, developing rela- tionships with customers doesn’t happen overnight. You will need to keep approaching potential buyers despite the inevitable rejec- tions. “Understand that no one wants to be the guinea pig to test your product acceptance. Be prepared to attend trade shows and seminars, advertise, and market to consumers for an extended period of time without profitability,” says Cindy Thyfault (3). Those whose goals have not changed have often learned a different perspective. As one respondent said “My attitude may have changed but my goals haven’t.” Others men- tion learning new ways to meet their goals: “the means to the end are evolving. Now I laugh at my initial business plan!” A producer who started out making goat cheese decided to add gourmet dinners and a bed-and-breakfast operation. As she says, “I went from manufacturing a product toward more involvement with the community.” While she admits that she is not fully using her cheesemaking plant facilities, she explains, “I made a conscious decision to become more active with the local community in the direc- tion of agritourism instead of expanding the cheese production.” She keeps good records and once a year evalu- ates how well the business is meeting her goals. Her goals have changed since she started the business. “Ultimately my goal moved toward becoming more a part of the community. Being able to influence the community meant main- taining a higher profile in order to effect change.” “Have a VERY deep well of perse- verance. Do the business plan and take as much time as it takes before you invest a whole lot of resources in your enterprise. Financial backers will take you more seriously.” —a cheesemaker Perseverance Why is perseverance a key to success? It’s simple: most businesses take a long time to get established. The successful entrepreneurs we interviewed had been involved in adding value for an average of nine years, with five years being the least amount of time reported. In Making it on the Farm, the businesses profiled took from a minimum of about five years to over twenty years to become successful.
  • 12. Keys to Success in Value-Added Agriculture Page 12 A business is likely to operate at a loss for at least the first year of operation. Make sure you have adequate resources. Remember that most businesses fail due to lack of capital (2). The amount that you’ll need will depend on the type of business. Manufacturing businesses will need more capital than service businesses. After figuring out how much you’ll need for your buildings and equipment, you’ll also need to have enough cash on hand to cover operat- ing expenses for at least a year. Be sure to include some salary for yourself in the operat- ing expenses. You will need to have enough money to live on until your business becomes profitable—which, as we’ve seen, can take years. Successful marketing takes money. For many products, explains a producer of “gourmet” vinegars, “Upscale packaging is all-important to getting a jump on the marketplace, and you need adequate capital for packaging.” “Labels can get really expensive for a small operation, especially in a humid, refrigerated environment. I’ve spent a fortune on labels,” adds a manufacturer of goat cheese. “I don’t know whether or not the labels have helped sales.” Other costs can add up faster than you might think. Shipping and transportation issues present problems for many businesses. The vinegar producer says, “Dealing with UPS is a problem for me. Their flat-rate charges are stacked against smaller businesses.” While good planning can minimize unforeseen costs, no one can plan for every contingency. Your budget should include some funds for these costs. While you’ll need capital, make sure that you balance the need to plan for the unexpected with the need to minimize your debts. “Watch your debt load! People often buy the wrong machinery, which can be a very costly mistake,” cautions a producer. This is another reason to plan carefully and to start as small as you can, bearing in mind the production capacity that you may need in the future. An extremely important form of capital is cash. Managing your cash flow is crucial to success; some say that cash flow is more important than profit. You can go a long time breaking even, especially if you remember to pay yourself rather than plowing every dollar back into the business. But if you fail to have enough cash to pay your suppliers, creditors, or your employ- ees, you’re out of business! Seasonal businesses, as many agricultural enterprises are, are even more vulnerable to running out of cash in the off season. This aspect of planning must not be neglected. Wholesaling, while it’s not for everyone, can be a means of getting around seasonal cash-flow problems. For example, a goat cheese maker is now focusing on year-round wholesale cheese sales to retail and specialty stores, while build- ing her agri-entertainment business during the spring and summer months. “Wholesale pro- vides us with income to pay for the upkeep expenses we incur during the off-season (win- ter).” “Be sure you don’t under- capitalize.” —a specialty condiments producer Adequate Capitalization
  • 13. Keys to Success in Value-Added Agriculture Page 13 KEYS TO SUCCESS IN THE LONG RUN ♦ Focus ♦ Establish a loyal customer base ♦ Choose something you love to do —and something that fits your Opersonality and goals “Make sure your product is unique. It’s very tough to compete with large com- panies on their turf, so identify a unique niche that you can fill better than the big guys are.”—a rice grower Focus “Educate yourself about your product and differentiating yourself in the marketplace,” advises a salad mix grower. “You need to be aware that the expectations of the public and the conventional business world are that your product is no different from any other product out there, ” adds a cheesemaker. To be able to both add value and capture that value for yourself, you’ll need to think strategi- cally—what is your competitive advantage? A sustainable advantage is some aspect of your business that is unique and would be very hard for others to copy. Focus in on how to best use that advantage. A cheesemaker says, “All our marketing is done direct to the consumer via on-farm sales. On-farm marketing is the best strategy for us, since our location is one of the last remaining agricultural pockets near a population center. It’s part of the culture of the area to drive out to farms, and our cheese is an exclusive item in the area. Differentiating yourself in the market- place and educating your customers about your product are keys to success, I think.” A salad mix grower says that he decided to produce salad mix because “it’s a narrow niche with high demand from gourmet restaurants and stores.” His previous experience in the business world made market development and planning target markets among the easiest parts of planning for him. He did some market research, and having received a favorable response to small test plots of salad mix, he decided to pursue the enterprise. He started out by wholesaling, but found it unprofitable. “The least effective marketing strategy is wholesaling. If your strategy is to sell large amounts to very large corporate users, such as hotels or chains, and dealing with purchasing agents, you won’t succeed.” He didn’t have a formal marketing plan: “My plan was only to sell all the product—or as much as we could—to end users and then to boutique grocers. Occasionally we discarded some. The best marketing strategy has been to emphasize our reliability and the freshness and quality of our product. Price is not an issue, although I have reluctantly dropped prices to get large accounts. We’re the only ones in the region growing this product. Our biggest problem now is achieving consistent produc- tion. In our climate, it is very difficult to pre- dict actual production volume.” “Recognize your limits in terms of vertical integration,” says another producer. You don’t have to, and often shouldn’t, attempt to do everything yourself. “Outsource your ingredi- ents: it can be cheaper and it frees you up to do the crucial business of marketing,” advises a grower. “Don’t overextend yourself. Focus.” —a producer of herbal bodycare products
  • 14. Keys to Success in Value-Added Agriculture Page 14 Adding Value to Grains A fourth-generation family farmer and manu- facturer of non-perishable grain products (crackers, granola, cookies, dry soup mixes) says, “I think that if family farms are to remain viable, they have to diversify.” While that was her main reason for starting a value-added enterprise, an important secondary reason was that she wanted to work on the farm and quit commuting. She got assistance in starting up the business and developing marketing and business plans from the Great Plains Area Vo-Tech Economic Development Center. However, she also did a great deal of research on her own on recipe formulation and adapting recipes to commer- cial-scale production, equipment, and regula- tions. She says the hardest part of planning was “figuring out which hoops to jump through in terms of licenses, taxes, trademarks, and so on.” She thinks planning is crucial since “there are always surprises after the fact” and plan- ning helps to anticipate and prepare for the unexpected. She learned about legalities from her state agriculture department’s marketing division. The only rules and regulations that have been a hindrance were those applying to making dog biscuits! She did have some difficulty getting a no-interest loan through the Economic Development Center: “It took nearly two years! I had given up.” She sets prices based on production costs plus markup, which she calculated with input from friends in the food manufacturing business and what her competition—“high-end gourmet”—charges. When asked how she decided how and where to market, she says, “Just having lived around here for a long time—I know the area and the local market. Word of mouth and some radio promos were helpful, but the major market for my baked goods and soups was my son’s restaurant, which went out of business a year ago.” She started out by selling at a farmers’ market, but found that it was “not cost-effective to tie up two people all day. We did add to our customer base, though. It gave us exposure initially.” She originally made bread, but had too many problems with perishability. She still does an occasional large batch of bread for banquets or other special orders. She tried marketing to local grocery stores, but found that “stores here aren’t geared to sell gourmet products.” Now she’s in the process of developing an online store. She says, “Ya- hoo offers website development and online ordering for $100 a month. Yahoo also offers volume discounts on UPS shipping costs.” She capitalizes on her family farming history and has developed a line of products that she markets under one brand. She participates in a state logo labeling program, which she feels definitely helps generate “substantial” in-state sales. For gift baskets, in particular, “it’s impor- tant that they’re made in-state.” The combina- tion of her own story and customer loyalty to the state represent a great example of sustain- able competitive advantage. Establish a loyal customer base One of the most important ways that our interviewees capitalize on their uniqueness is through relationship marketing. Since every human being is unique, this makes a lot of sense. No one else can do exactly what you do, “My marketing activities evolve from year to year. There is one constant: the value of face-to-face interactions with customers at shows and market.” — a producer of herbal bodycare products
  • 15. Keys to Success in Value-Added Agriculture Page 15 in the way that you do it, when part of what you are marketing is you and your particular operation. “Our relationships with our clients are the most important and we do everything on a very personal basis,” explains one producer. Another says that her most effective marketing strategy is “having a personal relationship with the buyer—a relationship of trust over time.” A producer of baked goods and jams says, “One of the most effective marketing strategies that we use is to do favors at the end of the season. We give special gifts to all our regular customers, and do special gift packages for people.” One thing our successful farmers have in common is that they provide more than just food or a product. They also provide pleasant social interactions, a chance to get in touch with the rural way of life, education, and services. Some of the ways our respondents have pro- vided “more” include tours of gardens or farms, bed and breakfast accommodations, gourmet dinners on-farm, and educational workshops on the farm. An herb grower and producer of herbal personal care products says, “Workshops on the farm bring people in to buy my other products.” A cheesemaker includes a brochure and recipes with her products, but does not include label- ing as part of her marketing strategy, since it is too costly. She finds word-of-mouth and direct contact with customers to be the most effective marketing strategies. “Direct contact builds a personal relationship. Our customers feel like they are also our friends. We hold an annual open house to build new relationships and add to our mailing list, as well as to reinforce existing relationships.” She finds “any kind of broadcasted mailings, newsletters, and the like that are not targeted to previous customers” to be the least effective marketing strategy. Relationships aren’t limited just to customers. Build relationships with regulatory officials, educators, suppliers, and other growers, too. well. A producer of specialty vinegars, dry spice mixes, and other condiments says, “I developed a good relationship with the local food inspector, which really helped in figuring out the appropriate technology and packaging to use. The state land-grant university’s food science department was also very helpful in solving technical problems.” One producer says his key to success is “Quality control, fair price, and dependability at markets. You need to be there when you’re expected. In gen- eral I try to follow the golden rule [treat others as you wish to be treated].” You never know when you may need help, and if you’ve built solid relationships, these people will go out of their way to help you. It’s a good idea to conduct business treating everyone you meet as a potential customer. Not surprisingly, most respondents’ primary motivation for beginning value-adding activi- ties was to make more money. Some men- tioned dissatisfaction with wholesaling and other market outlets that were unprofitable and offered the producer no control over pricing. Three respondents did mention non-monetary reasons such as developing their local Farmers’ Market, encouraging environmentally sound living, and encouraging local consumption of local products. Diversification was an impor- tant secondary motivation —to minimize risk as well as maximize in- come—as was being able to stay on the farm and meet lifestyle goals. When asked about what they consider keys to success today, a common theme that emerged Choose something you love to do —and something that fits your personality and goals “Love what you do; live with intention; always learn; don’t forget to play.” –a producer of herbal bodycare products
  • 16. Keys to Success in Value-Added Agriculture Page 16 among this group of farmers was that they love what they’re doing. Whether it’s making cheese on- farm, producing herbal beauty care products, or growing certified organic rice, all these farmers started with a passion for their product. Why is this so important? Producers say they want to make more money—so why not just identify a prod- uct or service that is known to be profitable, in high demand, and so on, and go with that? Well, there are a lot of reasons. First of all, establishing an enterprise takes time and hard work. “The time between start-up and actually making a profit is usually a whole lot longer than you think it will be, ” says one of our interviewees. Without that passion, it’s difficult to find the energy and motivation to stick with it. Will you be able to eat, breathe, and sleep your enterprise for several years? If not, per- haps it isn’t the right business for you. The farmers we interviewed stress the impor- tance of doing what you love, but caution that how you go about turning that love into value- adding enterprises must fit your personality and your goals. “Value-adding would prob- ably work best for farmers who are comfortable with doing their own marketing and dealing directly with customers,” said one producer. While there are many ways to add value to farm products without necessarily getting into consumer-direct marketing, the fact is that marketing activities account for the largest share of the food dollar, and represent the largest potential for farmers to capture more value. Even if the ultimate goal is to sell the product through grocery stores or other retail outlets, the farmer still has to do the “behind the scenes” work that leads to that product being stocked and avail- able. Your sincere enthusiasm and belief in your product are part of what makes you unique. Produce quality products that you can be proud of, and set your prices to reflect that quality. You may be convincing a reluctant customer at the farmers’ market to try a new vegetable, or convincing a reluctant manager at your local grocery store to stock your salsa. Enthusiasm is contagious! Resources Producers and producers’ associations were mentioned by five respondents as the resources that were most helpful in solving start-up problems. Four respondents mentioned printed materials, such as technical production manuals, trade publications, and, as one re- spondent put it, “encouraging and enthusiastic articles in magazines about similar types of products.” State agriculture departments and economic development agencies were mentioned by three respondents, as was the local board of health and health inspectors, and university assis- tance. Two respondents mentioned lenders. Others mentioned that they tried to problem- solve before they started and one respondent said he didn’t rely on any resources since “experience is better than books.”
  • 17. Keys to Success in Value-Added Agriculture Page 17 Some of the least helpful resources for solving start-up problems were (each mentioned by two respondents) Extension, universities, and governmental small business and regulatory agencies. Some of the respondents’ comments were: “Extension doesn’t have much informa- tion in this area, but directed us to professional journals and organizations,” and, “The local Extension encouraged us to start, but had no technical information for us.” On universities, one respondent said, “University people tended to be unhelpful while thinking they were helpful.” Least helpful management resources were the small business development agencies, with two respondents of the six who answered this question mentioning them. One respondent said, “Small business agencies that purport to help, don’t. It seems like the people with answers don’t want to share.” Extension was also mentioned as not being very helpful— “they need to be strategic thinkers and they aren’t.” One respondent had hired someone to manage the enterprise, which turned out to be “a big mistake.” Another respondent mentioned that most sustainable and organic agriculture associations were too oriented towards the small-acreage and/or specialty crop growers, which was not helpful for her as a large scale commodity crop producer. Overall, few re- spondents had an answer for this question, since, as one said, “Everything helps a little, at least.” Other producers and businesspeople—“how the other companies do it”—were the best management and marketing resources found. Four respondents put others involved in their industry at the top of the list. Three respon- dents mentioned both technology, especially the Internet, and reading. As one respondent said, “The Internet is a great resource for its knowledge base and communications as well as the marketing possibilities.” Others mentioned establishing retail Web sites and using technology to become more efficient. Some printed materials our interviewees recommended include the periodicals Acres USA, Stockman Grass Farmer, and Growing for Market. The Texas Department of Agriculture and Texas A&M were said to be extremely helpful with marketing. Organizations that were singled out as being especially useful included the Okla- homa Economic Development Center, Southern SAWG, ATTRA, and the American Society of Cut Flower Growers. Other resources that were mentioned included business consultants, financial experts, trade shows, and experience. Some other resources, in producers’ own words: “Expeditors for labeling can be replaced by the industrial development authority; RC&Ds [Resource Conservation & Development] and IDAs [Industrial Development Authorities] are good resources since they have connections that can help farmers.” “Cheesemaking Made Easy; government agencies, especially new state grants for former tobacco growers; schools for pickles, jam, etc. for smaller-scale producers.” “Reading IRS materials for accounting and talking to other businesspeople.” “The best thing to do is to look at existing operations and seek help from University processing centers, as they are usually very free with information.” “Stockman Grass Farmer, Acres USA, Rodale Press pubs, authors such as Eliot Coleman, Wendell Berry, Paul Hawken, Jane Goodall; any organic association.” “In Oklahoma, the system of Vo-Tech with attached Economic Development Centers has a worldwide reputation; State Agriculture Depart- ment market development people; Internet sites.”
  • 18. Keys to Success in Value-Added Agriculture Page 18 About the Farmers Demographics: State Number Arkansas 3 N. Carolina 3 Virginia 2 Alabama 1 Kentucky 1 Louisiana 1 Texas 1 W. Virginia 1 Total 14 All respondents were caucasian. Of those who gave their age category, five were between ages 41–50, two were between ages 31–40 and one was 51–60. Respondents’ average distance from the nearest town was 10.2 miles. Average population in the nearest town was 42,800 but this ranged widely, from 600 to 275,000. Average distance from the nearest town of 50,000 or more was 41.9 miles, with ranges from 5 to 110 miles. Four of the fourteen didn’t have Internet access. The average time involved in farming was 14 years, with a range from 5 to 25 years; average years in value-adding was 9 with a range from 5 to 15 years. Value-adding activities were very important to total farm income. Except for one respondent who said the business was a “hobby”, these activities accounted for an average of 75% of all farm income. There was a definite split, how- ever, with 8 of 14 respondents who said the activities accounted for 80% or more offarm income, and the remaining respondents who reported 50% or less. Types of value-added products included (in order of frequency. Note that some respon- dents are doing several of these): Condiments (jam, jelly, hot sauce, vinegars, seasonings) (5) Baked Goods (pies, biscuits, cookies, etc.) (4) Cheeses (3) Entrees (jambalaya/bean soup mixes) (2) Health/Beauty (soap/bath, lip balm, hand cream) (2) Salad mix (packaged for retail) Beef (hormone/antibiotic-free) Income From Value-Adding Number in Income Category $5001–$10,000 3 $10,001–$25,000 1 $25,001–$50,000 3 $50,001–$100,000 3 $100,001–$500,000 3
  • 19. Keys to Success in Value-Added Agriculture Page 19 Rice (packaged organic jasmine) Popcorn (popped, whole-kernel, nuts/syrup) Crafts using on-farm inputs Cut flowers Pickled foods Agri-entertainment (B&B, tours, workshops) Most have on-farm processing facilities and these were financed about 50-50 by the producers’ own funds and by loans. One person said, “The hard part (of setting up the facility) was finding the money.” Respon- dents learned about what was needed and how to set it up from other producers, and to a lesser extent from printed materials. The cheesemakers said that it was very difficult to find sources of small-scale, affordable equipment, but others did not mention it as a problem. USDA inspection was only applicable for beef and cheese operations, and all but one cheesemaker provided a USDA-inspected product. It appears that this was to comply with the law and not for marketing pur- poses. Almost every producer relied on several marketing outlets except three who only used one outlet. The outlets in order of frequency: Farmers’ markets (6) Mail order (6) Direct to stores (specialty shops) (5) Direct to restaurants (3) On-farm sales (3) Festivals/shows/conferences (2) Wholesale (2) Internet (2) Distributors/brokers (2) Word of mouth (2) Home delivery (2) References: 1) Dr. John Ikerd. “Re: sustainable and profit- able—A bit long.” Posted to sanet-mg elec- tronic discussion group, 23 June 1998. 2) Sullivan, Robert. Small Business Truisms. Available on the Internet at: <www.businessbookpress.com/articles/ article118.htm>. Excerpted from: Sullivan, Robert. 1997. The Small Business Start-Up Guide: Practical Advice On Starting And Operating A Small Business. 320 pages. Available from Business Book Press for $19.95, s&h included. 800-363-8867. 3) Thyfault, Cindy. 1996. Developing New Generation Co-ops: Getting Started on the Path to Success. Rural Cooperatives. Vol. 63, No. 4 The Electronic version of Keys to Success in Value-Added Agriculture is located at: www.attra.org/attra-pub/keystosuccess.html
  • 20. Keys to Success in Value-Added Agriculture The ATTRA Project is operated by the National Center for Appropriate Technology under a grant from the Rural Business-Cooperative Service, U.S. Department of Agriculture. These organizations do not recom- mend or endorse products, companies, or individuals. ATTRA is located in the Ozark Mountains at the University of Arkansas in Fayetteville at P.O. Box 3657, Fayetteville, AR 72702. ATTRA staff members prefer to receive requests for information about sustainable agriculture via the toll-free number 800-346-9140.