sba

1. 15
22 (1) Employees of the Audit Office holding the positions mentioned
in Column 1 of FORM 8 in the Schedule are entitled to the amount of
days’ vacation leave per year mentioned in Column 2 opposite the
respective positions.
(2) In counting the period of annual vacation leave for permanent
and contractual employees, Sundays, public holidays and Saturdays shall
be included: but no vacation leave shall be granted during the period 1st
December to 31st December in any year.
(3) Employees who retire or resign or have completed service shall
be entitled to vacation leave, if any, accumulated at the date the
employment came to an end.
(4)Employees who have been dismissed shall not be entitled to any
vacation leave that may have been accumulated up to the date of the
dismissal.
(5)Employees are entitled to apply for annual vacation leave in the
form set out as FORM 9 in the Schedule: and the application may be
granted or deferred for such period as the Auditor General may determine.
(6) Where an employee becomes ill during any period of annual
vacation leave and provides a valid medical certificate during the vacation
leave period, from a registered medical practitioner, the Auditor General
shall suspend the vacation leave with the effect from the date of the
medical certificate; and the portion of the vacation leave suspended shall
be added to the leave entitlement of the employee for the next year.
(7) No period of annual vacation leave shall be used by the Audit
Office for the training of any employee of the office.
23 (1) Special leave may be granted by the Auditor General to
employees of the Audit Office for the following purposes –
a) Special leave with full pay up to a maximum period of seven days
per calendar year for writing examinations locally;
b) Special leave for urgent and unforeseeable private affairs for a
maximum period of seven days per calendar year;
c) Special leave with full pay to attend conferences up to a maximum
period of twelve working days in a calendar year;
d) Special leave with full pay to attend trade union and staff
associations meetings and delegate conferences dealing in matters of an
Vacation leave
Special leave

2. 16
industrial relations nature by the employees who are the president,
secretary, assistant secretary, branch president, branch secretary, members
of central executive of a trade union or staff association and shop
stewards;
e) Special leave with full pay to participate in cultural activities
including music, art, dance, song, drama, and poetry up to maximum
period of twelve working days in a calendar year;
f) Special leave with full pay for representation in any sport at the
national, regional or international level;
g) Special leave with full pay to attend courses in trade unionism or
cooperative education up to maximum period of thirty one days in a
calendar year;
h) Special leave with full pay for recuperation after hospitalization
other than for maternity purposes up to a maximum period of thirty one
days in a calendar year;
j) Special leave for the maternity purposes may be granted to the
female employees who have not less than one year service in the Audit
Office as follows-
i. Female employees are entitled to thirteen weeks special leave for
maternity purposes on part salary (the difference between subsistence
salary and National Insurance Scheme benefit) to commence not earlier
than a period of six weeks before the week of confinement; but the
majority of this period may be taken aft6er confinement;
ii. In addition to the special leave for maternity purposes referred to
in subparagraph i and without producing a medical certificate in respect of
illness caused by any complication of or connected to the employees
pregnancy or confinement, the female employee may be granted such
special leave for such purposes as she may request without pay, but not
exceeding three weeks on any one occasion;
iii. There is no restriction on the number of occasions on which
special leave for maternity purposes under subparagraph i and ii may be
granted to a female employee, whether married or not; and
iv. Special leave for maternity purpose granted to an employee in any
year shall not prevent the employee from being granted full vacation leave
the same year;
k) Special leave on compassionate grounds, with or without full pay,
may be granted to an employee, if it is approved by the Auditor General;
l) Special leave with full pay on the ground of public interest
approved by the Auditor General on the recommendation of such

3. 17
institution, entity, or authority as is satisfactory to the Auditor General;
and
m) Special leave on religious belief without pay, may and with the
Approval of the Auditor General, be granted to the employee who believes
that working on a particular day is against his religious belief.
(2) Any person employed in the Audit Office who is a spouse of a
female employee who has been granted special leave for maternity
purposes under subparagraph i and ii, may apply to the Auditor General
for the special leave on compassionate grounds due to the pregnancy
under paragraph (k) of this Regulation.
(3) Application for the special leave under this Regulation shall be made
in writing to the Auditor General.
24 (1) Where an employee is a member of a Local Authority and is
required to attend a meeting of the Authority, he may, with the approval of
the Auditor General, be granted time off from work to attend the meeting.
(2) Where an employee is required to attend any court as a witness,
the Auditor General may grant time off for this purpose, but where time
off is not granted, the period of absence from work shall be deducted from
vacation leave of the employee or be considered as no pay leave.
25 An employee may be paid salary in lieu of vacation leave in such
circumstances as the Auditor General may from time to time specify and
only with the consent and approval in writing of the employee.
26 The Human Resources Division shall be responsible for preparing,
keeping and maintaining for each employee an up to date record of leave
containing the following –
a) Leave entitlement;
b) The amount of any leave taken;
c) Leave granted including sick leave and special leave;
d) The amount of any leave taken; and
e) Any deferred leave and the amount of time off granted and for
what purpose.
27 (1) subject to regulation (2), employees holding contractual or
permanent employment may be granted by the Auditor General sick leave
with full pay on the production of a medical certificate not exceeding
twenty eight days in a calendar year.
Time off to attend
court and meetings
Payment of salary
in lieu of leave
Record of leave
Sick leave -
permanent
employment

4. 18
(2)Where the sickness of an employee holding contractual or
permanent employment is such, that more than twenty eight days sick
leave is required, the Auditor General may grant with full pay an
extension of the sick leave for an extended period not exceeding six
months in the first instance on the production of a medical certificate; and
may grant a further extended period of six months in the first instance on
the production of a medical certificate ; and may grant a further extended
period of six months sick leave if he believes from medical evidence that
the employee has a good chance of being fit to resume duties.
(3) The Auditor General may grant further extensions of sick
leave, without pay, if he determines that it is reasonable to do so in the
circumstances of case.
28 (1) Employees not holding contractual or permanent employment
may be granted by the Auditor General sick leave on the production of a
medical certificate not exceeding fourteen days in a calendar year.
(2) Where the sickness of an employee referred to in a paragraph
(1) is such that more than fourteen days sick leave is required, the Auditor
General may grant with full pay an extension of the sick leave for an
extended period not exceeding three months in the first instance on the
production of medical certificate and may grant a further extended period
of three months sick leave if he believes on medical evidence the
employee has a good chance of being fit to resume duties.
29 (1) Where the Auditor general has reason to believe that an
employee is ill, he may, without the production of a medical certificate
grant up to three days sick leave; and where it appears that the employee’s
illness with exceed three days, the employee shall, before the expiration of
the three days, submit a medical certificate to the Auditor general.
(2)Where an employee cannot attend his place of employment due
to illness, he shall notify the head of his department or he Auditor General
on the first day of his illness that he will be absent from work due to the
illness.
(3) Where an employee fails to return to duty immediately on the
expiration of three days sick leave granted under this regulation and fails
to produce a medical certificate as required by paragraph (1), the Auditor
General may deduct the extra days absent from work from the employees
annual vacation leave or may cause disciplinary charges against the
employee to be taken.
Sick leave – non
permanent
employment
Three days sick
leave

5. 19
(4) Where the Auditor General has reason to believe that an
employee’s absence from work on sick leave granted under this regulation
is not genuine, he may request the employee to be examined by a
Government Medical Officer who shall make a report and submit a copy
to the Auditor general and the employee; and depending on the contents of
the report the employee may be charged for an offence against discipline
under these regulations.
30 (1) All employees of the Audit Office, whether employed therein
prior to the coming into the force of the Act or these Regulations or after,
shall be served with a copy of the Conflict of Interest Code, the Staff
Letter and a copy of the oath of Professional Conduct set out as FORMS
10, 11 and 12 respectively in the Schedule.
(2) All employees of the Audit Office referred to in paragraph (1)
shall sign the Code and swear and sign the Oath in the presence of
witnesses.
(3) Any employee who refuses to comply with paragraph (2) shall
be guilty of an offence against discipline and liable to a penalty prescribed
for that offence in FORM 14 in the Schedule.
31 (1) Where an opportunity for promotion in the Audit Office arises,
either because a new position therein has been created or an existing
position has been vacated, an employee of the Human Resources Division,
designated for the purpose, shall prepare, after obtaining approval of the
executive Committee, an advertisement describing the position to be filled
and the experience and education required, the standards that will be used
to select the candidate and the date by which applications shall be
submitted.
(2) Employees may apply for the positions advertised under
paragraph (1) and the provisions of these regulations and the Manual
dealing with interviews shall apply.
(3) Where an employee is informed that he has been successful in
obtaining a position on promotion, the promotion shall be considered
conditional for a period of six (6) months from the date he was informed.
(4) During the period of six months referred in paragraph (3) the
promotee’s immediate supervisor shall closely monitor the promotee’s
performance in the new position and shall provide support, and assistance,
Code and Oath
Promotion

6. 20
to assist the promote in making the transition to the responsibilities of the
new position.
(5) At the conclusion of the period of six months, the immediate
supervisor shall advise the Audit Director concerned and the Director
Management Service, regarding the promotee’s performance and make a
recommendation for or against confirming the promotion.
(6) Where the immediate supervisor recommends promotion, the
recommendation shall be considered by the Executive Committee for
approval and if approved the promotee shall be confirmed in the new
position.
(7) If the promote has not met expectations and has not
demonstrated that he can successfully perform in the new position, he
shall be returned to his prior position, but he shall be eligible to apply for
future promotions.
32 (1) Employment with the Audit Office may be terminated
a) By mutual consent of the parties;
b) By resignation of the employee;
c) By the employee abandoning his position;
d) By dismissal;
e) By rejection after probation; and
f) By being medically unfit.
(2) Where the Auditor General desires to resign, he shall give six
months’ notice, prior to the date resignation takes effect, to the Chairman,
Public Accounts Committee.
(3) Employees other than the Auditor General wishing to resign
from the employment with the Audit Office shall provide notice as follows
–
a) Employees at the levels of Audit Directors and Audit Managers
shall provide the Auditor General with three months’ notice of intention of
resign, and the resignation is subject to the approval of the Public
Accounts Committee;
b) All other employees of the Audit Office shall provide one months’
notice subject to the approval by the Auditor General, and accumulated
leave for which an employee is eligible may be utilized during the notice
period.
Termination

7. 21
(4) No employee shall be allowed to proceed on pre-resignation leave
without the specific approval of the Auditor General.
(5) An employee may be declared to have abandoned his position if
absent from work without authorization or leave for a period of fourteen
consecutive days.
(6) Employees may be dismissed for cause of being charged for an
offence against discipline prescribing dismissal, and after being given an
opportunity to be heard.