The document outlines the rules and procedures for the upcoming ACGC elections in January and February. It describes the positions that are up for election, including President, VP for External Affairs, VP for Finance, VP for Personnel, Executive Secretary, Head of Productions, and Head of Marketing. It provides details on candidate qualifications, filing periods, and voting procedures. Job descriptions and responsibilities are also given for each officer position.

1. Elections 2011

3. All qualified candidates shall be determined by the Electoral Committee.

4. Should there be only one candidate, he/she should get sixty percent (60%) of the vote in order to win.

5. Should there be two or more candidates, a candidate must get a majority of votes in order to win.

6. Rules For the election to be valid, a quorum of two-thirds of the total voting members must be obtained. All inquiries and complaints regarding the election should be addressed to the chairman of the Electoral Committee.

7. Timeframe January 26 Filing of Candidacy February 6 Last day of filing February 11 Miting de Avance February 14 ACGC Elections

8. Positions President Vice President for External Affairs Vice President for Personnel Vice President for Finance Executive Secretary Head of Productions Head of Marketing

9. Head of Marketing Maintain relationships with past sponsors and patrons Gather solicitations through corporate sponsorships and donations With the Head of Production, oversee the Concert Committee in all concerts for the season Make sure the whole world is “updated” with the ACGC

10. Head of Marketing Maintain relationships with past sponsors and patrons Update them with the performance of the GC during the past season Secure possible re-sponsorship or donation

11. Head of Marketing Gather solicitations through corporate sponsorships and donations Prepare and constantly update the season’s Marketing Package and other documents (Patron Letters, etc.) Secure corporate contacts from members, alumni relations, etc. Prepare MOAs for closed deals Set meetings and prepare presentations when necessary

12. Head of Marketing With the Head of Production, oversee the Concert Committee in all concerts for the season Constantly coordinate with Concert Heads during planning, execution, and evaluation Approve what needs to be approved (concert title, theme, program flow, etc.) and redirect to ExeCom if necessary

13. Head of Marketing Make sure the whole world is “updated” with the ACGC Always update official website (http://ateneogleeclub.com) and Facebook page Send monthly bulletins to sponsors, patrons, and other supporters

14. Tips and Perks Tips Time Management! Procrastination is BAD. Think one step ahead, and be creative! Perks NETWORKING Develops communication skills

15. Head of Productions Roles In a nutshell, HoP handles all non-musical aspects of Performance Pieces Costume Production Staff Merchandise & Inventory Instruments & Props ConCom

18. Sale and safekeeping of ACGC merchandise (CD’s, programs, etc.) in performances and in the ACGC organization room as well as the security of ACGC non-performance paraphernalia (posters, trophies, display materials, etc.)

19. Responsible for the non-musical aspect of self-produced concerts and performances.

21. Why Productions? It’s good work experience Hectic but fun You get to see the pieces before everyone else.  You get immersed in the middle of planning for events and concerts You get to involve the trainees in prod work  (with VPP/execom approval, of course)

22. Executive Secretary Roles In charge of non-financial document and paperwork needs of the Executive Committee and the Glee Club i.e. timetables, reports, minutes of meetings, letters to offices, circulars Responsible for securing venues for Glee Club activities i.e. rehearsals, GAs, [some] concerts, workshops Assist the President in following up the various assignments of duties to the officers, ad hoc committee chairmen, and others.

23. Executive Secretary Roles Be an authorized secondary signatory for disbursements, checks, or business documents. Liaison of the Glee Club to AdMU and LS entities i.e. OAS, OSA, LS-VP, other departments

24. Routine Tasks Reservation of venues Submission and following-up of paperwork to different Ateneo entities Keeping of minutes of the meeting Maintenance of ACGC Yahoo! Groups Scheduling of regular ExeCom meetings Month in Review Safekeeping of GC paraphernalia For archiving c/o University Archives

25. Useful and Handy Traits Amiability and courtesy Flexibility Diligence Sense of responsibility Foresight

26. Tips Three Cs Be courteous! Be confident! Be charming! Think ahead; stay ahead of schedule

27. Why is the position for you? For the obsessive-compulsive in you! Order is imperative for ExSec Good training for time management Expand your network within the LS Enter new offices, make new acquaintances, kindle new friendships

28. VP for Finance Roles

29. VP for Finance Treasurer Budgeting Financial Management Controller Accounting Reporting

30. Routine Tasks External to ACGC Mandatory proposals, reports and documentations to OSA and CAO Internal to ACGC Internal cash flow and reimbursements Internal Reporting

31. Non-routine Tasks (Tour Year) Tour Financing Treasurer and Controller Marketing and Externals And a lot of non-routine jobs Go forth and multiply! (funds)

32. VP for Finance Be the official representative of the Glee Club in business transactions outside the Ateneo. Prepare the necessary contracts required by those business transactions. Be an authorized secondary signatory for disbursements, checks, or business documents. Make a monthly financial report to the Executive Committee.

33. VP for Finance Give financial reports to the General Assembly at the end of every quarter. Submit an annual financial report to the Vice-president for External Affairs. Make a ledger of all accounts so as to make known the financial situation of the Glee Club. Be responsible for semestral (i.e., membership fees) and other collections within the Glee Club.

34. VP for Personnel ROLES Ensure discipline within the organization Ensure coherence to ACGC rules, regulations and standard protocol. Serve as the liaison between the MusiCom, the ExeCom and the members Keep track of the growth of members (character, academic, etc.)

35. VP for Personnel ROLES Be in charge of the recruitment, auditions, and interviews of all applicants. Supervise all activities designed to familiarize, unite, and keep all members active. Keep an overall record of the singing members’ attendance during rehearsals, general assemblies, performances, and other activities.

36. VP for Personnel ROUTINE TASKS Send regular text/email updates to members and MusiCom regarding rehearsals, engagements and special events (workshops, etc.) Coordinate with EVP for engagements Create a cast for engagements and forward to MusiCom for approval Check attendance during rehearsals and engagements Ensure that members wear CORRECT costumes (with EVP) Organize carpools for engagements, if possible

37. VP for Personnel TIPS Be FIRM yet UNDERSTANDING. PATIENCE is a virtue! You have to WANT to be VPP or AVP! Otherwise, the job will seem very burdensome. Outgoingness. You have to be able to relate with all sorts of personalities! Quick “reflexes” – Sometimes things happen when you least expect them to. BE READY for anything! Emotionally-stable. It can get crazy at times! :)

38. VP for Personnel You get to deal with everyone in the GC; you’ll discover a lot about each one, what makes them tick and what puts them off. You’ll discover more about YOURSELF through intensively learning from 35+ unique personalities! Being VPP is like being a friend, big brother/sister and boss all at the same time! :D

39. VP for Personnel It’s not all fun and games… But the personal experience is priceless. 

40. Technical Qualifications Be a full-time student of the University who has attained a cumulative Q.P.I. of at least 2.5. Have at least two semesters of residence in the Glee Club as singing member prior to his incumbency. Never have been on academic probation or received any disciplinary charge.

41. Additional Qualifications (VPF) Proficient in numbers and spreadsheets Background in accounting and finance is a plus (but not a requirement) Undying love for the ACGC

42. VP for External Affairs General Roles Handle all external communications (within the Ateneo and outside) Assist the President Pre-engagement: Arrange ALL engagement details (financial, musical and other concerns) Inform necessary people (eg. MusiCom, ExeCom, OSA) Always CC! Update the client constantly

43. VP for External Affairs During the Engagement Time keeper Coordinate with the client Post-engagement Claim honorarium, freebies, etc. Thank client!

44. VP for External Affairs Routine Tasks Waiver forms (1st and 2nd semester) Client Database and Engagement List Engagement Bulletin (every last week of the month) Make calls and send emails Draft MOAs and attend meetings

45. Tips Know what to say and how to say it “Beggars can't be choosers” BUT “Set a standard” You should be the one to say NO, not the client Love the job

46. President Calls and presides all general assemblies. Create ad hoc committees and appoint their chairmen. Delegate work and supervise the implementation of projects among the various ad hoc committees. Be an ex officio member of all ad hoc committees.

47. President Certify all Glee Club documents. Be the official spokesperson of the Glee Club. Be the principal signatory for all disbursements, checks, or business documents. Appoint members to the Electoral Committee.

48. Routine Tasks Call and preside meetings Prepare Agenda Get regular Execom Updates Keep Moderator, OSA Professional, PAC and COA notified and (hopefully) involved with our activities

49. Tips Influence the Ateneo community proud of the organization Balance internal and external involvement/presence Influence maximum involvement Be open on new ways to do things Keep those which is effective, refine those which aren’t (BE CREATIVE)

50. Tips Don’t be afraid taking calculated risks Finish the job you’ve started Show genuine appreciation (motivate!) Leadership skills come from learning too (Mistakes do happen) Be neutral. Analyze the situation. Give the benefit of the doubt and NEVER ASSUME

51. Tips Don’t shoot down premature ideas Be decisive Believe in yourself. Keep what you believe in. LISTEN BE CALM

52. Qualifications Be a full-time student of the University who has attained a cumulative Q.P.I. of at least 2.5. Have at least four semesters or residence in Glee Club prior to his incumbency. Be sure that his office in the Glee Club be top priority over the other extra-curricular activities.

53. Qualifications Be and have been a singing member for at least one year. Never have been on academic probation or received any disciplinary charge. Must have been a member of the Execom for at least one term

54. Additional Qualifications for EVP Have a cellphone and a calendar at all times Must be fluent in English and Filipino Must be able to dress appropriately (chos) Must know how to go around Metro Manila OR can read a map

55. About Assistants...

56. Interested? Submit a letter of intent to the Comelec, in person or via email [aileenbelmonte @yahoo.com] or [nicole_special@yahoo.com] by the prescribed deadline. Requirements: Letter of Intent Resume Transcript of Grades Platform

57. Interested? If you have questions about elections you can ask the Comelec. If you have questions about Execom positions ask the incumbent officer.

58. Questions? Ateneo College Glee Club