Custom GPS Reports User Guides

Safety First and Always
GPS Standard Reports User Guidelines
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Stop with Map Report

GPS Reports User Guidelines
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Turning Information into Action
 Distribute System Auto-generated Reports
 Driver Safety Scorecard
 Driver Utilization / Productivity
 Idle Reporting
 Stop with Map Information
 Vehicle Metrics Reporting
 Getting the Right Data to the Right People at the Right Time
 Executives, Directors, Managers, & Supervisors
 Taking Ownership by Integrating New Information Into Daily Operations
 Daily Interactions & Communications
 Weekly Meetings
 Monthly Workplan Meetings
 Leveraging Data to Drive Improvement
 Phase in approach for all to understand information being collected
 Coaching of employees where opportunities exist
 Utilize progressive discipline if poor performance persists

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 Driver Safety Scorecard
 Employee Safety First and Always – Understanding our employees
driving behaviors will allow us the ability to coach where there is
opportunity, and help reduce accidents and injuries.
 Driver Utilization / Productivity
 Better Productivity - with better utilization of the resources we have, our
team will be able to get more done in less time, reducing costs.
 Idle Reporting
 Keep Our Fleet Green – Reducing “Non-Working Idle” will reduce CO2
emissions, aid in compliance with new Anti-Idling Laws, reduce fuel costs
and engine wear.
 Stop with Map Report
 Efficient Routing – Reducing “Miles Driven” and “Engine Hours” reduce
fuel costs and make us a better corporate citizen.
 Vehicle Metrics Report
 Right-sizing the Fleet – key metrics will be available to provide insight on
vehicle use, allowing for decisions to be made on size of fleet and
determine if our fleet has been most efficiently deployed.

Driver Safety Scorecard
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Distribution /
Frequency Daily Weekly Monthly
Custom Monthly
& Trending
President X
Vice President X X
Director X X X
Manager X X X X
General Description - Provides Managers and Supervisors the ability to gain an
understanding of employee driving habits, coach them to improve safe driving
behavior, and support our “Safety First and Always” culture. Provides safety
information for individual drivers and groups to evaluate group-by-group
comparisons over a specified reporting interval.
Expectations / Communication –
• Allow us to understand and get the settings correct and communicate to, and
show employees the data being gathered.
• Begin recognizing positive driving behaviors and coaching where driving
behaviors have opportunities.
• After phase in period use data to coach individuals showing at risk behaviors (for
repeat risky habits).

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Report Attribute Explanations
Date Range - period of the data included in the report, Scope - the system has been set up to capture data according to our company
financials and scope identifies the organization by name and by CCC Generated - date the reports was produced.
Time Zone - all of our operations are in Eastern Daylight Time Zone, Daylight Savings - has been enabled so reports will capture data
correctly throughout the entire year.
Group - the system has been set up to capture data according to our company financials and Group identifies the organization by name.
Driver First Name – Currently we have hard coded first names to vehicles, which will be replaced by actual driver names when we deploy
the driver specific Coin Fobs.
Driver Last Name - Currently we have hard coded last names to vehicles, which will be replaced by actual driver names when we deploy
Max Speed MPH – we currently have the system set to capture the maximum speed a vehicle drove during the range of the report if the
driver exceeded 65 miles per hour.
Max Speeding Events – the definition of an event is when a vehicle exceeds 65 MPH (for a 2 minute period). Additional event(s) will be
documented when a vehicle drives below 65 MPH for 2 minutes and then returns to a speed over 65 MPH for 2 minutes.
PSL Speeding Violations – the system is set to track the number of times a vehicle drives 10 MPH faster than the posted speed limit (for
a 2 minutes period).
Rapid Acceleration Events – The device has the ability to track the G-forces the driver experiences. These settings may need to be
adjusted over time as we monitor results. To trigger an event an individual must accelerate pushing the driver back in the seat.
Hard Braking Events - The device has the ability to track the G-forces the driver experiences. These settings may need to be adjusted
over time as we monitor results. To trigger an event an individual must brake hard and feel the seatbelt restrict their movement.
Distance Driven (mi) – The devices we have installed send in a signal at least every 2 minutes or if the vehicle turns, allowing the system
to keep track of miles driven during the data range of the report.
Travel Time - The devices we have installed send in a signal at least every 2 minutes or if the vehicle turns, allowing the system to keep
track of the amount of time the vehicle engine was on and moving.
% of Day Traveling – this is a calculation that takes the total amount of travel time and divides it by the vehicle total engine time.13
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Driver Utilization / Productivity
General Description - Provides a summary of the driver’s workday productivity
and utilization, including the driver’s organization and name; focuses on the start of
day and end of day activities. Provides insight into how well we have prepared for
the day, and if we are providing enough work to keep our workforce productive for
the entire shift.
Distribution /
Custom Monthly
& Trending
President X
Vice President X X
Director X X X
Manager X X X X
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• Understand where we have opportunities (start of day / end of day) and
communicate to, and show employees the data being gathered.
• Begin recognizing positive behaviors and coaching where behaviors have
opportunities.
• Coach individuals consistently leaving AWC late and or arriving at the end of the
day early (how can we better plan, remain productive for entire shift).

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Driver I.D. - Currently we have hard coded driver I.D. to vehicles, which will be replaced by actual driver names when we deploy the
driver specific Coin Fobs.
Avg. First Landmark Departure – the system tracks the first time a vehicle is started within the boundaries of one of our work centers
and leaves for the first time of the day.
Avg. Last Landmark Arrival - the system tracks the last time a vehicle enters the boundaries of one of our work centers. If a vehicle
comes and goes multiple time the system only captures the last entry / arrival.
% of Day Traveling – this is a calculation that takes the total amount of travel time and divides it by the vehicle total engine time.
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Idle Report
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Distribution /
Custom Monthly
& Trending
President X
Vice President X X
Director X X X
Manager X X X X
General Description - Allows management to gain an understanding how much
and how often our vehicles are running without the inverter, PTO, or strobes in use.
Each state has an Anti-idling law and this tool will provide information for us to
coach employees to build awareness of how much they are idling, the potential for
company fines, and the costs associated with “Non-Working Idle”.
• Communicate Anti-Idling Laws, and show employees the data being gathered.
opportunities (high cost of “Non-Working Idle”).
• Coach individuals with consistently high levels of idling, stressing the laws that
we are required to follow, and help Eversource maintain a positive image in the
communities we serve.

Idle Report
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Idle Report
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Active Days – the amount of days the vehicle was used during the date range of the report. To be counted as an active day the vehicle
needs to be turned on and driven at least 1 mile.
Vehicle Category – this is the type of vehicle, we have standardized the vehicle type naming across all locations and organizations.
Engine Time – the total amount of time the vehicle is running. The system is connected to the vehicles tachometer, so it will not track false
engine or idle time if the key is just in the on position.
Working Idle Time – the amount of idle time where the vehicle is stopped and one of the following are in use: PTO, Inverter or Strobes.
Working Idle % of Engine Time – this is a calculation that takes working idle as a percent of total engine time.
Wasted Idle Time – the amount of time when the vehicle is stopped for greater than 3 minutes and NO – PTO, Inverted or Strobes are in
use.
Wasted Idle % of Engine Time – this is a calculation that takes wasted idle time and divides it by total engine time.
Wasted Idle Cost – this is a calculation of wasted idle time multiplied by a fuel burn rate and the cost of a gallon of fuel. Large vehicle burn
fuel at a rate of approximately 1 gallon per hour and light vehicles half gallon per hour. We set a blended bur rate of .75 gallons per hour
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Distribution /
Custom Monthly
& Trending
President
Vice President
Director X
Manager X
General Description - Displays the locations and durations of driver / vehicle
stops in a chronological list and on a map. The report helps managers quickly
identify if employees drive efficient routes to and from scheduled work locations,
aiding the companies: greening and fuel reduction efforts.
• Understand where we have opportunities (traveling during the day) and
communicate to, and show employees the data being gathered.
opportunities.
• Coach individuals consistently driving inefficient routes during the day, or taking
extensive breaks / lunches.

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Driver I.D. - Currently we have hard coded driver I.D. to vehicles, which will be replaced by actual driver names when we deploy the
First Name – Currently we have hard coded first names to vehicles, which will be replaced by actual driver names when we deploy the
Last Name - Currently we have hard coded last names to vehicles, which will be replaced by actual driver names when we deploy the
Date / Time – Date and time the vehicle came to a stop for at least 3 minutes.
Stop Location – Street address where the vehicle came to a stop.
Stop Duration – The length of time the vehicle was stopped at the location
Stop Sequence – The data table lists the stop location in the sequence they occurred during the day and on the map there is a bubble
with the stop sequence number on it so an individual can look at the map quickly to see the general route and stop locations.
Landmark – When a vehicle stops at one of our Area Work Centers (AWC) it is documented on the report. This is a quick way to see if
vehicles are returning to the AWC frequently throughout the day.
Landmark Category – AWC Landmarks are indicated by “AWC” the system has the ability to have multiple types of landmarks (i.e. sub-
station locations) , but we have not added that layer of information at this time.
Work Stop – We are not using a data feed from our workmanagemnt system into the GPS system at this time.
Alert Text -
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Vehicle Metrics Report
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Distribution /
Custom Date
Range Reports
President X As Requested
Vice President X As Requested
Director X As Requested
Manager X As Requested
General Description – Provides information on our vehicle usage. It allows for
quick understanding of how often we are using each asset, the amount of travel,
and engine hours. We can leverage this information to locate low-use vehicles to
be redeployed where needed (instead of purchasing additional assets) and
understand if our fleet is the “Right Size”.
• Sup. & Mgrs. will utilize this and all other reports to ensure GPS devices are
working correctly, if not they are to communicate a repair is required (no cost).
• Directors will utilizing this report to ensure their fleet is “The Right Size” and
deployed for best utilization.
• The Fleet Organization will utilize this report to ensure the company has “The
Right Size Fleet”, locate low use vehicles and redeploy for better utilization or
reduce the fleet for cost savings..

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Vehicle Name – Standardized naming convention that was established for all locations and organizations, so users of the system will
know where the vehicle works, the organization it belongs to, and the type of vehicle it is, as well as the vehicle number.
Vehicle Category – this is the type of vehicle, we have standardized the vehicle type naming across all locations and organizations.
Active Days – the amount of days the vehicle was used during the date range of the report. To be counted as an active day the vehicle
needs to be turned on and driven at least 1 mile.
Total Stops – Total number of times that the vehicle stopped for more than 3 minutes during the date range of the report.
Travel Time – Total amount of time the vehicle was moving during the date range of the report.
Engine Hours – Total amount of time the engine was running (traveling or idling, with or without PTO or inverter engauged) during the
date range of the report.
Distance (mi) – Total miles driven during the timeframe
Average Distance / Day (mi) – This is a calculation that takes total miles driven and divides the mileage by the number of Active Days.
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