DSi's Handy Hours-of-Service & eLogs Guide


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Quick reference guide to the new hours-of-service rules and the EOBR mandate

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DSi's Handy Hours-of-Service & eLogs Guide

  1. 1. Handy Guide Hours-of-Service (HOS) EOBR electronic logging Inside you’ll find: + Checklist for compliance + Benefits of electronic logging + FAQ - Frequently Asked Questions + Important regulation dates and also... + DSi eLog Manager - How it works + Our integrations: The Big Picture Scan this code with Kaywa QR Reader for the digital, interactive version! Provided by Dispatching Solutions, inc.
  2. 2. Must-haves for DOT compliance When evaluating solutions, make sure you fully understand how the vendor addresses these requirements outlined in FMCSA regulation 395.15: • Connects to the vehicle’s ECM– An integrally synchronized device is required to pull travel mileage and other engine data since GPS positioning alone is not accurate enough • Allows officers to inspect logs – Drivers need to be able to show the last 7 days of logs, just as if they had it on paper • Drivers cannot update while vehicle is in motion – To ensure safe driving behavior, the device should lock-out when it detects movement • Alert Driver of device failure – Regardless of the severity of the malfunction, the driver has to be notified by the device so that they can continue logging on paper, if needed. • Must identify edited data – Original records of the driver’s hours of service cannot be altered and if changes are made, they must be easily identifiable. • Record each driver separately – In the case of multi driver or shared device scenarios, each driver must be able to record their hours separately. For regulation text, please visit: http://bit.ly/39515fmcsa
  3. 3. Look on the Bright Side! Benefits for Drivers Less time doing paperwork – Automatic movement detection will change the driver status from On-Duty to Driving and vice versa. Just log in at the start of the day, go On-Duty and start driving. Locations and times are automatically time stamped during status changes. Find more time in the day – Paper logs are usually rounded to the nearest 15 minutes. Mobile devices log to the minute and those minutes can add up in a week! Know when to start and stop – Countdown timers and alerts let drivers know how much time is left in their status so they have time to prepare to stop or start their day. Access logs from any browser – Drivers can review their logs, even if they’re not in the truck cab. Benefits for Dispatchers and Managers Select the right driver for the job – Before assigning a driver to a job, check out their remaining on-duty and driving time for the day or week. Secure access from any browser – Log into the web portal to view current statuses and review driver log history Easily prepare reports for audits – Pull up records by date range, driver or fleet on-demand, eliminating filing and paperwork. Avoid HOS violations – Be notified of excessive hours violations before and when they occur
  4. 4. Frequently Asked Questions When will I be required to use electronic logs? It is not mandated for fleets to have electronic logs, but the regulation is hotly debated. A decision is to be made in November. If it goes through, the earliest date for it to be formalized will be January 2014. Check out the important dates calendar on the back. How much does it typically cost? As estimated by the FMCSA, the hardware device can cost anywhere from $1,500 to $1,700 with monthly service and airtime fees. To get the most bang for your buck, the hardware device you invest in should do more than just electronic logs, like record vehicle inspections, send and receive load information, capture signatures, monitor driving behavior and so on. Will the government be able to see my data without my permission? No. Only your company personnel with a username and password are able to access the information that has been gathered. During DOT audits, reports can be generated to display driver log history which shows time, status and location, but they cannot track your current movement without your permission.
  5. 5. Frequently Asked Questions If a driver spends time waiting to be loaded and is resting, is it considered off-duty? A driver must be released from all responsibility for the vehicle and free to pursue personal activities away from the vehicle in order to be considered ‘off-duty.’ Are Short Haul drivers subject to the new 30 minute break rule? Effective August 2, 2013, “short haul” drivers are not subject to the rule which requires the drive to take a 30 minute break after 8 consecutive hours of driving. Short haul drivers are those who operate within an 100 air mile radius of normal work reporting location or returns and is released from the work reporting location within 12 consecutive hours (FMCSA 395.1e(i) and (ii)) More info: http://bit.ly/30minbrk AOBRD? EOBR? What’s the difference? They perform many of the same functions to automatically log status changes and timestamps. AOBRD requirements are listed under Section 395.15 while EOBR is still under evaluation. EOBRs will be more complex in that they will use technology such as GPS to record geo-position and other information automatically. For more information about HOS regulations and upcoming EOBR regulations, visit the official FMCSA website: http://bit.ly/hosfmcsa
  6. 6. DSi eLog Manager - Overview Hardware: MX7 Mobile Data Terminal This 7” touchscreen device is mounted in the cab and connected to the antenna to send and receive signals via cellular and satellite, and to the truck engine via a J1939 or J1708 connector. On the device, the driver can change their status, review, edit and approve past logs. Website: www.dsimobile.com A user with valid credentials can log on to view the current status with remaining hours in the day or week. Also, retrieve any past logs using date range and search filters and export the results to be used for auditing or payroll. Already a DSi customer? Deployment is easy - Devices are updated wirelessly, and drivers and web users can start using the next day with eLog credentials provided by DSi Support. New to DSi? DSi eLog Manager is available as a standalone solution to be used as a complement to your existing dispatching processes. To get started and get more information, please contact your DSi Account Manager (909) 460 - 6404
  7. 7. DSi Integrations - The Big Picture $$$ Our core vision is for our customers to have one single place for all employees to access company data. When systems are integrated and centralized, that is where organizations can become most efficient. By integrating HOS logs with DSi Mobile and Transport Manager, a dispatcher is able to see the location of the driver on the Map, review current and upcoming workload, review remaining on-duty and driving hours, and be able choose the right driver for the job. He can do all this without jumping in and out of numerous applications. Other great examples of DSi integrations Enterprise systems and DSi Transport Manager Orders created in other enterprise systems can have the data is populated into Transport Manager so the dispatcher can schedule the move and, when it is completed, export data back out for accounting and invoicing. eLogs and GPS mapping For a full visualization of your fleet, an integrated map is critical. From a single interface, the dispatcher can see the location of a vehicle and the hours remaining for the driver to make scheduling more efficient. Talk with a DSi Account Manager to see how DSi has been improving data flow and streamlining transportation operations.
  8. 8. Important Regulation Dates Final Publication – November 18th On June 7th, the ruling entered the Office of the Secretary of Transportation, and went to the Office of Management and Budget on August 6th By November 6th, we will know if it has cleared the OMB with a final publication on November 18th. With the comment period closing on January 20 of next year, the final rule will be issued. Was this booklet helpful? We are happy to discuss more in-depth about your EOBR and dispatching solutions needs. © Dispatching Solutions, inc. 2013 Please contact us at (909) 460 - 6404 or email us info@dispatchingsolutions.com