The document outlines the charter of the Automotive Focus Group in Thailand (AFG). It defines key terms and establishes the mission, scope, membership structure, leadership roles, and general procedures of the organization. The AFG aims to serve as a forum for information sharing related to Thailand's automotive industry. It is governed by an executive committee and led by a President, Vice President, Secretary, and Treasurer. The charter also includes appendices describing voting procedures, responsibilities of officers, and expectations of members.

1. Charter of
The Automotive Focus Group in Thailand (AFG)
Charter
Of the
Automotive Focus Group (AFG)
February, 2013
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2. Charter of
The Automotive Focus Group in Thailand (AFG)
Table of Contents
Page
Defined Terms ........................................................................................................................... 3
Mission ...................................................................................................................................... 3
Scope.......................................................................................................................................... 3
Membership Structure ............................................................................................................... 4
Structure of the AFG ................................................................................................................. 4
Officers of the AFG ................................................................................................................... 4
President ........................................................................................................................ 4
Vice-President................................................................................................................ 4
Executive Committee..................................................................................................... 4
Secretary……………………………………………………………………………….5
Treasurer……...………………………………………………………………………..5
Changes...................................................................................................................................... 5
Appendix (1) .............................................................................................................................. 6
Appendix (2) .............................................................................................................................. 6
Appendix (3) .............................................................................................................................. 7
Appendix (4) .............................................................................................................................. 7
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3. Charter of
The Automotive Focus Group in Thailand (AFG)
Defined Terms
For the purposes of this document, unless contrary intention appears:
Charter means this document, including the terms and conditions herein defined in their
entirety.
AFG means the Automotive Focus Group in Thailand.
AFG Member means a company or individual who has joined the AFG (Described in
Appendix (4).)
Automotive means Automotive OEM, Tier supplier or conducting a business servicing
exclusively Automotive OEM or Tier 1s.
President means the President of AFG as elected according to this constitution.
Mission
The AFG will act as a forum for gathering and sharing information related to Thailand auto
industry particularly, but not restricted to, the Industrial Estates in the Eastern Seaboard
region.
All members companies must be legal entities under Thai Law and established under the
Ministry of Commerce of Thailand.
Scope
Schedule and organize meetings and plant visits to inform members of issues concerning
industry, labor law, economy, energy policy, infrastructure, environmental and social
responsibilities, etc. as they pertain to the Automotive sector in Thailand, particularly, but not
restricted to, the Industrial Estates in the Eastern Seaboard region.
This group, composed of both foreign and local businesses and individuals, is established to
promote the interests of their members, and to create a unified forum for the Auto Industry in
the Kingdom of Thailand.
With these basic objectives in mind the Automotive Focus Group (AFG) in Thailand has
been formed.
The purpose of this document is to define the structure of the AFG and its responsibilities.
As well, this document sets out the basic principles of how the AFG members work together
to serve the combined member interests of the AFG.
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4. Charter of
The Automotive Focus Group in Thailand (AFG)
Membership Structure
Our mission states that we welcome all businesses that are part of and service the
Automotive Industry. Membership to this organization is limited to OEM and their suppliers
whether in components, tooling, logistics or services. The Automotive Industry must
represent 60% of the membership with 40% representing other industries such as industrial
estate that provides land to Automotive manufacturers or companies which provide services
to the Automotive Industry.
In the event that membership is not aligned along these criteria, the committee has the final
say as to the inclusion of new members
Structure of the AFG
The Annual General Meeting of the AFG will be held in the month of February every year.
The ruling body of the AFG will be a committee whose members elected at the AGM will
serve for a period of two (2) years. (Described in Appendix 1)
The Executive Committee will be comprised of not less than four (4) but not more than eight
(8) persons including the President.
Officers of the AFG
President
a) This position of the President shall be elected by email / online and confirmed at the
AGM by the bone-fide registered members of AFG.
i) Term of Tenure shall begin at the Annual General Meeting.
ii) Term of Tenure shall be two (2) years.
iii) While it is intended that the President position be rotated on a regular basis, this
is at the discretion of the Members. (Additionally described in Appendix 2)
Vice-President
a) This position of the Vice-President shall be elected by the Executive Committee.
b) The Vice-President will support the President’s activities and will take over duties in
case the President is not available or assigns this to him
Executive Committee
i) Executive Committee members will be elected for a two (2) year term of office.
ii) The term of tenure shall begin at the AGM
i) Only bona-fide, paid up AFG members are eligible for election to the Executive
Committee.
ii) No more than one (1) member from any one company member may be elected to
serve on the Executive Committee at any one time.
iii) There is no restriction to the number of terms a member may serve on the
Executive Committee.
iv) In the absence of the President and Vice President at AFG related events, the
President shall appoint one Executive Committee Member to stand in on ad hoc
basis, depending on occasion, subject and availability. (Additionally described in
Appendix 3)
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5. Charter of
The Automotive Focus Group in Thailand (AFG)
Secretary
a) The AFG Secretary shall be elected by the Executive Committee. Administrative
duties include but not limited to:
i) Recording and distribution of minutes of AFG committee meetings
Treasurer
a) The AFG Treasurer shall be elected by the Executive Committee. Administrative
duties include but not limited to:
i) Establishing and maintaining the AFG membership list with their contact
information.
ii) Collection and administration of AFG Member Fee contributions and petty cash.
iii) Prepare reports on the financial status and the use of petty cash of the AFG.
iv) Manage and control AFG finances, plus report the financial status to the
Executive Committee meetings at set intervals not more than every six months.
v) Report the financial status to members at the AGM.
Changes
Any changes to Charter including amendments, modifications, waivers, etc. shall be agreed
to by means of a vote subject to the General Rules of Voting as described in Appendix (1).
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6. Charter of
The Automotive Focus Group in Thailand (AFG)
Appendix (1)
General Rules of Voting
Unless otherwise specified in this Charter the following General Rules of Voting shall apply:
a) Voting on all issues as described in the Charter shall be made within the AGM.
b) Only the registered representatives of member companies shall be entitled to Vote and
shall have one (1) vote each.
c) A quorum of at least 35% of AFG Members must be present.
d) Issues shall be deemed as passed by a simple majority of acceptance.
e) A representative of the Member may Vote by proxy; however the power given to such
proxy must be made in writing and submitted to the Executive Committee.
f) AFG Members shall not be entitled to Vote unless the AFG Membership Fee has been
paid in full at the time of the election.
Appendix (2)
Responsibilities of the President
As the President of the AFG the following responsibilities shall be met:
a) First line of communication contact between Chambers, Societies and groups wishing to
initiate discussions with AFG.
b) Coordinate with Chambers of Commerce any events and discussions initiated between
the Thai Government, various institutions thereof and the AFG.
c) Mediation between AFG Members when necessary.
d) In the event of an Executive Committee member resigning, leaving the country or in any
way unable to continue serving, the President may, at his/her discretion appoint a
replacement member to fulfill the term of the leaving member.
e) Make decision on which events shall be nominated as AFG events.
f) Preparation of agenda for discussion and chair Executive Committee meetings.
g) Review and approve individual and corporate membership fee recommended by the
Executive Committee
h) Other responsibilities as required by AFG.
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7. Charter of
The Automotive Focus Group in Thailand (AFG)
Appendix (3)
Responsibilities and Objectives of the Executive Committee
Executive Committee Members shall accept the following responsibilities and objectives:
a) Each Executive Committee Members shall devote sufficient time to fulfill the
responsibilities and objectives of the Executive Committee as required by the AFG
Members and President.
b) All Executive Committee Members shall remain neutral and non-biased in terms of
issues related to nationality, race, geographic location, etc.
c) The Executive Committee shall fairly and appropriately represent the AFG in all
circumstances.
d) The Executive Committee shall assist to manage the policies and strategies of the AFG
as they have been approved by the members.
e) The Executive Committee shall review the individual and corporate membership fee on
an annual basis and recommend increases as appropriate
f) Other responsibilities as required by the President.
Appendix (4)
Responsibilities of AFG Members
As an AFG Member the following responsibilities shall be met:
a) Shall pay an AFG Membership Fee, payable in advance. This fee is currently (February
2013) set at 1,000 Baht per year or part thereof for individual membership or 3,000 Baht
for corporate membership with up to 5 nominees to participate at AFG Meetings. (The
fee is subject to period review and/or increase as recommended by the Executive
Committee)
b) Shall abide by the laws of the Kingdom of Thailand in an unbiased manner in all respects
including but not limited to cultural / political / racial / gender related topics
c) Shall remain in good standing with the AFG Membership at large.
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