Beyond Import/Export – Holistic Data Migration Approaches

http://healthsystemcio.com/presentation/data-
migration-galen-webinar.pdf
TweetChat@ #HSCIOchat
BeyondImport/Export:
HolisticDataMigrationApproaches
A Webinar/TweetChat Combo from healthsystemCIO.com
Sponsored by Galen HealthcareSolutions
Your Line Will Be SilentUntil Our Event Begins at 12:00 ET
Jump ontoTwitter and Join the Conversation at #HSCIOchat
Thank You!

Housekeeping
• Anthony Guerra, editor-in-chief, healthsystemCIO.com,Webinar
Moderator
• Simultaneous TweetChat Hosted by Kate Gamble, Managing Editor &
Director of Social Media, healthsystemCIO.com (@khgamble)
• Participatein separatebrowser or on your phone by using #HSCIOchat
• View in Webex Media Viewer panel on the rightof your screen
• Other Webex Panels: Click arrow at top left of any panel to open it
• Q&A - Submitquestions at any time throughthe Q&A panel in the lower
right corner of your screen. Keep default as “All Panelists.”
• Deck @ http://healthsystemcio.com/presentation/data-migration-galen-webinar.pdf

Agenda
• 35 minutes: Panel discussion
• 10 minutes: Audience Q&A

Arthur Ream, CISO, Senior Director of IT
Applications,Cambridge Health Alliance
(@ReamIII)
• Arthur Ream is CISO, Senior Director of IT Applications, at the
Cambridge Health Alliance in Cambridge, Mass. He holds this dual
role overseeing a multi-disciplinary team of analysts managing a
portfolio of applications, integration and information security for the
organization.
• He has been in healthcare for 15 years in various IT positions at
UMass Memorial Healthcare – University of Massachusetts Medical
School, Youville Rehabilitation Hospital (Spaulding Rehab Affiliate),
and Jewish Memorial Hospital and Rehabilitation.
• Ream is a regular speaker and panelist for Bentley University’s
Executive Leadership Program, International Program with Tilburg
University, and Eindhoven University of Technology in the
Netherlands.

Richard Temple, VP/CIO,
Deborah Heart and Lung Center
• VP/CIO, Deborah Heart and Lung Center, Oct 2015 – Present
• Founder/CEO, Richard Temple & Associates, LLC, Jul 2014 – Oct 2015
• VP of Provider Systems, HighPoint Solutions, Feb 2014 – Jul 2014
• National Practice Director, IT Strategy Advisory / Executive
Consultant, Beacon Partners (now KPMG), Feb 2010 – Feb 2014
• VP of Business Integration / CIO, Aristacare Health Services, Sep 2008
– Feb 2010
• VP of Information Technology / CIO, Catholic Health Initiatives/St.
Clare’s Health System, May 2004 – Sep 2008

August Borie, Lead Technical Consultant,
Galen Healthcare Solutions
• August is a developer of GalenETL, a data connectivity, acquisition &
transformation platform leveraged for clinical data migration.
• He has deep experience with data migration, having harvested and
imported data from and to over 50+ EMR and EHR systems.
• August is also versed in data migration clinical mapping,
reconciliation & validation processes and has previously presented
on data migration best practices.
• He holds a B.S., Computer Science Information Systems, University of
Vermont.

Question
• Please give us an overview of
your organization and role.

Question
• Give us an overview of some of
the data migration projects
you've headed up.

Question
• Were there any auditing
processes used with regards to
extracts, mapping, data loads
etc.? Did you use automated
validation tools or sampling
techniques in your validation
step?

Question
• What formats or standards were
used for export and import?
Were there libraries that were
leveraged?

Question
• How did you decide which data
to migrate and which to leave in
the legacy system or archive?

Question
• Were there data elements
migrated above and beyond
what HL7 standards supported?

Question
• Was data migrated into an
existing EMR? How was
reconciliation handled?

Question
• What types of clinical data
elements were migrated?

Question
• What options were considered
for patient matching? How were
exceptions handled?

Question
• Was there a specific strategy
used for loading the data
around the go live? How did you
ensure all of the data would get
loaded prior to go live?

Question
• How was migrated data
differentiated from existing data
in the system?

Question
• How long was the legacy system
made available after go-live?

Question
• How long did the data migration
project take?

Question
• What was the biggest variable
or risk with the data migration
project?

Question
• What were the costs of data
migration, in terms of extract,
staffing, mapping, etc.?

Question
• Ask a co-panelist …

Question
• Please offer a key challenge for
listeners. What do you challenge
them to go back to their health
systems and do – as pertains to
our area of discussion today –
which will improve how IT
supports patient care, business
operations or both.

Question
• Please offer some final
thoughts, advice or lessons
learned.

Audience Q&A
Click on the Q&A panel located in
the lower right corner of your
screen, type in your questions in
the text field and hit send. Please
keep the send to default as “All
Panelists.”
Join the TweetChat@
#HSCIOchat

Thank You!
• Please take a momentto answer our post-eventsurvey.
• ContinuingEducation
• CHIME CHCIO Credits – Attending our Webinars = 1 CEU
• Certificate of attendance: See final slide
• You will receive an emailwhen ourarchiverecordinghas been postedto our
YouTubechannel
• To have us producea Webinaron the topicof yourchoice, please contact
NancyWilcox nwilcox@healthsystemCIO.com
• Go to www.healthsystemCIO.com/webinarsto view ourupcomingschedule.
• Thanksto ourpanel:
• Art Ream
• Rich Temple
• August Borie
• Thanksto oursponsor: GalenHealthcareSolutions
• Thanksto YOU!

Certificateof Attendance
This bearer of this certificate has attended the
healthsystemCIO.com-Produced Web Seminar,
entitled, “Beyond Import/Export: Holistic
Data Migration Approaches” on 6/19/18
Contacts:
Anthony Guerra, Editor-in-Chief, healthsystemCIO.com
Nancy Wilcox, Director of Sales and Marketing, healthsystemCIO.com

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