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Introduction to Six Sigma
Topics (Session 1)
♦ Understanding Six Sigma


♦ History of Six Sigma


♦ Six Sigma Methodologies & Tools


♦ Roles & Responsibilities


♦ How YOU can use Six Sigma
Six Sigma is. . .
♦ A performance goal, representing 3.4 defects for
  every million opportunities to make one.
♦ A series of tools and methods used to improve or
  design products, processes, and/or services.
♦ A statistical measure indicating the number of
  standard deviations within customer expectations.
♦ A disciplined, fact-based approach to managing a
  business and its processes.
♦ A means to promote greater awareness of
  customer needs, performance measurement, and
  business improvement.
What’s in a name?
♦ Sigma is the Greek letter representing the standard
  deviation of a population of data.

♦ Sigma is a measure
  of variation
  (the data spread)
                                   σ




                               μ
What does variation mean?
                                 20


♦ Variation means that a         15


  process does not produce       10


  the same result (the “Y”)       5


  every time.                     0


                                  -5

♦ Some variation will exist in
                                 -10

  all processes.
♦ Variation directly affects customer experiences.



        Customers do not feel averages!
Measuring Process Performance
The pizza delivery example. . .
♦ Customers want their pizza
    delivered fast!



♦             Guarantee = “30 minutes or less”



♦ What if we measured performance and found an
    average delivery time of 23.5 minutes?
    – On-time performance is great, right?
    – Our customers must be happy with us, right?
How often are we delivering on
time?
Answer: Look at                        30 min. or less

the variation!
                              s




   0        10       20   x       30       40            50


♦ Managing by the average doesn’t tell the whole story. The
  average and the variation together show what’s happening.
Reduce Variation to Improve
Performance
How many standard                      30 min. or less
deviations can you
“fit” within
                              s
customer
expectations?



   0        10       20   x       30       40            50


♦ Sigma level measures how often we meet (or fail to meet)
  the requirement(s) of our customer(s).
Managing Up the Sigma Scale
 Sigma   % Good % Bad        DPMO
    1     30.9%    69.1%     691,462
    2     69.1%    30.9%     308,538
    3     93.3%     6.7%     66,807
    4    99.38%    0.62%      6,210
    5    99.977%   0.023%     233
    6    99.9997% 0.00034%     3.4
Examples of the Sigma Scale
In a world at 3 sigma. . .             In a world at 6 sigma. . .

♦ There are 964 U.S. flight            ♦ 1 U.S. flight is cancelled every
   cancellations per day.                 3 weeks.

♦ The police make 7 false arrests      ♦ There are fewer than 4 false
   every 4 minutes.                       arrests per month.

♦ In MA, 5,390 newborns are            ♦ 1 newborn is dropped every 4
   dropped each year.                     years in MA.

♦ In one hour, 47,283                  ♦ It would take more than
   international long distance calls      2 years to see the same number
   are accidentally disconnected.         of dropped international calls.
Topics
♦ Understanding Six Sigma


♦ History of Six Sigma


♦ Six Sigma Methodologies & Tools


♦ Roles & Responsibilities


♦ How YOU can use Six Sigma
The Six Sigma Evolutionary Timeline

                       1818: Gauss uses the normal curve                                                1924: Walter A. Shewhart introduces
                       to explore the mathematics of error                                              the control chart and the distinction of
                       analysis for measurement, probability                                            special vs. common cause variation as
                       analysis, and hypothesis testing.                                                contributors to process problems.


  1736: French                                                    1896: Italian sociologist Vilfredo
  mathematician                                                   Alfredo Pareto introduces the 80/20
  Abraham de                                                      rule and the Pareto distribution in
  Moivre publishes                                                Cours d’Economie Politique.
  an article
  introducing the
  normal curve.
                                  1949: U. S. DOD issues Military
                                  Procedure MIL-P-1629, Procedures
                                                                            1960: Kaoru Ishikawa
                                  for Performing a Failure Mode Effects
                                                                            introduces his now famous
                                  and Criticality Analysis.
                                                                            cause-and-effect diagram.

1941: Alex Osborn, head of                                                                                  1970s: Dr. Noriaki Kano
BBDO Advertising, fathers a                                                                                 introduces his two-dimensional
widely-adopted set of rules for                                                                             quality model and the three
“brainstorming”.                                                                                            types of quality.


        1986: Bill Smith, a senior engineer
        and scientist introduces the                                                               1995: Jack Welch
        concept of Six Sigma at Motorola                                                           launches Six Sigma at
                                                                                                   GE.

                                                          1994: Larry Bossidy launches
                                                          Six Sigma at Allied Signal.
Six Sigma Companies
Six Sigma and Financial Services
Topics
♦ Understanding Six Sigma


♦ History of Six Sigma


♦ Six Sigma Methodologies & Tools


♦ Roles & Responsibilities


♦ How YOU can use Six Sigma
DMAIC – The Improvement
 Methodology
   Define             Measure Analyze Improve Control
Objective:          Objective:      Objective:                  Objective:           Objective:
DEFINE the          MEASURE current ANALYZE the                 IMPROVE the          CONTROL the
 opportunity        performance     root causes of              process to           process
                                    problems                    eliminate root       to sustain the gains.
                                                                causes


Key Define Tools:   Key Measure             Key Analyze         Key Improve          Key Control
• Cost of Poor        Tools:                  Tools:              Tools:               Tools:
  Quality (COPQ)    • Critical to Quality   • Histograms,       • Solution           • Control Charts
• Voice of the        Requirements            Boxplots, Multi-    Selection Matrix   • Contingency
  Stakeholder         (CTQs)                  Vari Charts, etc. • To-Be Process        and/or Action
  (VOS)             • Sample Plan           • Hypothesis Tests    Map(s)               Plan(s)
• Project Charter   • Capability            • Regression
• As-Is Process       Analysis                Analysis
  Map(s)            • Failure Modes
• Primary Metric      and Effect
  (Y)                 Analysis (FMEA)
Define – DMAIC Project
What is the project?
                    $
     Project     Cost of
     Charter      Poor                                   Voice of
                 Quality        S ta k e h o ld e r s       the
                                                        Stakeholde
                                                             r




                           Six Sigma
♦ What is the problem? The “problem” is the Output (a “Y”
  in a math equation Y=f(x1,x2,x3) etc).
♦ What is the cost of this problem
♦ Who are the stake holders / decision makers
♦ Align resources and expectations
Define – As-Is Process
How does our existing process work?
 Move-It! Courier Package Handling
 Process
                                                                                                                                     Accounts              Accounts
                Courier            Mail Clerk         In-SortClerk    In-SortSupervisor DistanceFeeClerk   WeightFeeClerk                                                      Out-SortClerk        Out-SortSupervisor
                                                                                                                                  ReceivableClerk         Supervisor

                                                                                                            Observ e package
                                                                                                            weight (1 or 2) on
                                                                                                             back of package


                                                                                                                  Look up
                                                                                                                appropriate
                                                                                                             Weight Fee and
                                                                                                            write in top middle
                                                                                                             box on package
                                                                                                                    back

                                                                                                                                     Add Distance &
                                   Take packages
                                                                                                                                       Weight Fees
                                  f rom Weight Fee
                                                                                                                                   together and write
                                   Clerk Outbox to
                                                                                                                                   in top right box on
                                  A/R Clerk Inbox.
                                                                                                                                      package back


                                                                                                                                     Circle Total Fee

                                                                     Does EVERYONE                                                  and Draw Arrow
                                                                                                                                      f rom total to
                                                                                                                                      sender code


                                                                     agree how the current
Accounting




                                   Take packages                                                                                                           Write Total Fee
                                   f rom A/R Clerk                                                                                                        f rom package in


                                                                     process works?
                                       Outbox to                                                                                                             appropriate
                                       Accounts                                                                                                          Sender column on
                                  Superv isorInbox.                                                                                                      Accts. Supv .’s log


                                  Take packages
                                                                                                                                                                               Draw 5-point Star
                                   f rom Accounts
                                                                                                                                                                                 in upper right
                                      Superv isor
                                                                                                                                                                               corner of package
                                   Outbox to Out-
                                                                                                                                                                                      f ront
                                  Sort Clerk Inbox.




                                                                     Define the Non Value
                                                                                                                                                                                Sort packages in
                                                                                                                                                                                order of Sender
                                                                                                                                                                                  Code bef ore
                                                                                                                                                                                placing in outbox


                                   Take packages
                                                                     Add steps                                                                           Add up Total # of                             Observ e sender
Finalizing




                                    f rom Out-Sort                                                                                                         Packages and                                  and receiv er
                                   Clerk Outbox to                                                                                                        Total Fees f rom                             codes and make
                                        Out-Sort                                                                                                           log and create                              entry in Out-Sort
                                  Superv isorInbox.                                                                                                         client inv oice                            Superv isor’s log



             Deliv erPackages
Delivery




               to customers
             according to N, S,
                E, W route


                                                                                                                                                         Deliv er inv oiceto
                                                                                                                                                               client


                                                                                                                                                          Submit log to
                                                                          Submit log to                                                                                                                  Submit log to
                                                                                                                                                         General Manager
                                                                        General Manager                                                                                                                General Manager
                                                                                                                                                         at conclusion of
                                                                         at end of round                                                                                                                at end of round
                                                                                                                                                              round.
Define – Customer Requirements
 What are the CTQs? What motivates the customer?
                                                    Voice of the Customer   Key Customer Issue   Critical to Quality
                    SECONDARY RESEARCH


                      Market
                       Data            Industry
l e n yrt s udn
              I




                                     Benchmarking



                                    Customer
   t I




                                 Correspondence
                    Customer
                     Service
s s o P gn ne s L
         i t i




                     PRIMARY RESEARCH
 t




                       Surve
                        Surve
                       ys
                        ys



                                          OTM

                                         Obser-
                      Focus Groups       vations
Measure – Baselines and
    Capability
    What is our current level of performance?
                                                                                                               Descriptive Statistics
♦           Sample some data / not all data                                                                                                   Variable: 2003 Output


♦           Current Process actuals measured against                                                                                        Anderson-Darling Normality Test
                                                                                                                                                A-Squared:          0.211
                                                                                                                                                P-Value:            0.854

            the Customer expectation                                                                                                            Mean
                                                                                                                                                StDev
                                                                                                                                                                 23.1692
                                                                                                                                                                 10.2152


♦
                                                                                                                                                Variance         104.349

            What is the chance that we will succeed                                                                                             Skewness
                                                                                                                                                Kurtosis
                                                                                                                                                N
                                                                                                                                                                0.238483
                                                                                                                                                                0.240771
                                                                                                                                                                     100
                                                                              0      10           20          30      40      50

            at this level every time?                                                                                                           Minimum
                                                                                                                                                1st Quartile
                                                                                                                                                                   0.2156
                                                                                                                                                                  16.4134
                                                                                                                                                Median            23.1475
                                                                                                                                                3rd Quartile      29.6100
                                                                                                                                                Maximum           55.2907
                     Pareto Chart for Txfr Defects                                       95% Confidence Interval for Mu
                                                                                                                                             95% Confidence Interval for Mu
                                                                                                                                                21.1423           25.1961
                                                                           19.5   20.5     21.5        22.5    23.5   24.5   25.5   26.5   95% Confidence Interval for Sigma
            100                                            100                                                                                   8.9690           11.8667
                                                                                                                                           95% Confidence Interval for Median
                                                                                     95% Confidence Interval for Median
                                                           80                                                                                   19.7313           26.0572


                                                           60
                                                                 Percent
    Count




            50
                                                           40


                                                           20


              0                                            0
                                           t
                                        un          er s
    Defect          La
                       te
                                  A   mo         Oth

     Count         79             17               4
    Percent       79.0           17.0            4.0
    Cum %         79.0           96.0          100.0
Measure – Failures and Risks
Where does our process fail and why?
Subjective opinion mapped into an “objective” risk profile number


                                                                         Failure Modes and Effects Analysis (FMEA)

                                                                                              Process/Product

Process or
                                                                                                    Prepared by:                            Page ____ of ____
Product Name:

Responsible:                                                                                        FMEA Date (Orig) ______________ (Rev) _____________




    Process                                                          S                          O                                  D    R                                               S   O   D   R
   Step/Part                                                         E                          C                                  E    P        Actions                                E   C   E   P
    Number      Potential Failure Mode   Potential Failure Effects   V     Potential Causes     C          Current Controls        T    N     Recommended       Resp.   Actions Taken   V   C   T   N



                                                                                X1                                                      0


                                                                                                                                        0
                                                                                                                                                                                                    0


                                                                                                                                                                                                    0




                                                                                X2
                                                                                                                                        0                                                           0


                                                                                                                                        0                                                           0




                                                                                X3
                                                                                                                                        0                                                           0


                                                                                                                                        0                                                           0




                                                                                X4
                                                                                                                                        0                                                           0


                                                                                                                                        0                                                           0


                                                                                                                                        0                                                           0




                                                                                etc                                                     0


                                                                                                                                        0
                                                                                                                                                                                                    0


                                                                                                                                                                                                    0


                                                                                                                                        0                                                           0


                                                                                                                                        0                                                           0

                                                                                                                                        0                                                           0

                                                                                                                                        0                                                           0

                                                                                                                                        0                                                           0

                                                                                                                                        0                                                           0

                                                                                                                                        0                                                           0
Analyze – Potential Root Causes
What affects our process?
          Ishikawa Diagram
              (Fishbone)




                       Six Sigma
         y = f (x1, x2, x3 . . . xn)
Analyze – Validated Root Causes
What are the key root causes?
                             Pareto Chart for Txfr Defects

                    100                                             100


                                                                    80




                                                                          Percent
                                                                    60
          Count



                    50
                                                                    40


                                                                    20


                     0                                              0

                                                   nt        er s


                                                                                      E x p e r im e n t a l D e s ig n
         Defect             La
                               te
                                          Am
                                            ou
                                                          Oth

          Count            79              17               4
         Percent          79.0           17.0             4.0
         Cum %            79.0           96.0           100.0




    Data                                                                                                                  Regression
Stratification                                                                                                             Analysis
                             Pareto Chart for Amt Defects



                    15
                                                                    100


                                                                    80
                                                                                                Process
                                                                                               Simulatio
                                                                          Percent

                                                                    60
            Count




                    10

                                                                    40
                     5
                                                                    20
                                                                                                   n
                     0                                              0

                                    cy             al        er
         Defect           Cu
                            rren          Cle
                                             ric
                                                          Oth

          Count            12               3               2
         Percent          70.6           17.6            11.8
         Cum %            70.6           88.2           100.0




                                                                                      Six Sigma
                                              y = f (x1, x2, x3 . . . xn)
                                                                                    Critical Xs
Improve – Potential Solutions
       How can we address the root causes we identified?
      ♦ Address the causes, not the symptoms.




                                 Generate




                                                      Evaluate
                                            Clarify
                                                                 Decision
y = f (x1, x2, x3 . . . xn)
      Critical Xs

                              Divergent | Convergent
Improve – Solution Selection
How do we choose the best solution?
                                                 Solution Selection Matrix
       Qualit
                                                  Solution   Sigma   Time   CBA   Other   Score
         y




Time                              Cost




                              Right
                                         Six Sigma
                                  Solution
                                         Wrong

                                         Nice
                              ☺          Try
                                                   Solution
                                                 Implementatio
                              Nice                  n Plan
                                         X
                doo G da B
            not a ne ml p m
                      e I




                              Idea
             i t
Control – Sustainable Benefits
How do we ”hold the gains” of our new process?
   ♦ Some variation is normal and OK
   ♦ How High and Low can an “X” go yet not materially impact the “Y”
   ♦ Pre-plan approach for control exceptions


                            Process Control System (Business Process Framework)
Process Owner:                                Direct Process Customer:                                               Date:
Process Description:                                              CCR:


                       Flowchart                                                       Measuring and Monitoring
                                                                                      Measures
                                                               Key          Specs
                                                                                        (Tools) Responsibility Contingency
                                                             Measure         &/or                                            Remarks
                                                                                       Where &     (Who)       (Quick Fix)
                                                              ments         Targets
                                                                                      Frequency
                                                            P1 - activity                                                                                 35
                                                            duration,
                                                            min.                                                                                                                             UCL=33.48

                                                            P2 - # of
                                                            incomplete




                                                                                                                                       Individual Value
                                                            loan
                                                            applications



                                                                                                                                                          25
                                                                                                                                                                                             Mean=24.35




                                                                                                                                                          15                                 LCL=15.21


                                                                                                                                                               0    10         20       30
                                                                                                                                                                   Observation Number
DFSS – The Design Methodology
Design for Six Sigma

Define    Measure Analyze Develop                      Verify

 ♦ Uses
    – Design new processes, products, and/or services from scratch
    – Replace old processes where improvement will not suffice
 ♦ Differences between DFSS and DMAIC
    – Projects typically longer than 4-6 months
    – Extensive definition of Customer Requirements (CTQs)
    – Heavy emphasis on benchmarking and simulation; less emphasis
      on baselining
 ♦ Key Tools
    – Multi-Generational Planning (MGP)
    – Quality Function Deployment (QFD)
Topics
♦ Understanding Six Sigma


♦ History of Six Sigma


♦ Six Sigma Methodologies & Tools


♦ Roles & Responsibilities


♦ How YOU can use Six Sigma
Champions
♦ Promote awareness and execution of Six Sigma
  within lines of business and/or functions

♦ Identify potential Six Sigma projects to be
  executed by Black Belts and Green Belts

♦ Identify, select, and support Black Belt and
  Green Belt candidates

♦ Participate in 2-3 days of workshop training
Black Belts
♦ Use Six Sigma methodologies and advanced tools
  (to execute business improvement projects

♦ Are dedicated full-time (100%) to Six Sigma


♦ Serve as Six Sigma knowledge leaders within
  Business Unit(s)

♦ Undergo 5 weeks of training over 5-10 months
Green Belts
♦ Use Six Sigma DMAIC methodology and basic
  tools to execute improvements within their
  existing job function(s)

♦ May lead smaller improvement projects within
  Business Unit(s)

♦ Bring knowledge of Six Sigma concepts & tools to
  their respective job function(s)

♦ Undergo 8-11 days of training over 3-6 months
Other Roles

♦ Subject Matter Experts
   – Provide specific process knowledge to Six Sigma teams
   – Ad hoc members of Six Sigma project teams


♦ Financial Controllers
   – Ensure validity and reliability of financial figures used
     by Six Sigma project teams
   – Assist in development of financial components of
     initial business case and final cost-benefit analysis
Topics
♦ Understanding Six Sigma


♦ History of Six Sigma


♦ Six Sigma Methodologies & Tools


♦ Roles & Responsibilities


♦ How YOU can use Six Sigma
Questions?
Topics for Detailed Discussion
♦   Problem Identification
♦   Cost of Poor Quality
♦   Problem Refinement
♦   Process Understanding
♦   Potential X to Critical X
♦   Improvement
Problem Identification
“If it ain’t broke, why fix it
“This is the way we’ve always done it…”
Problem Identification
    • First Pass Yield
    • Roll Throughput Yield
    • Histogram
    • Pareto
Problem Identification
  First Pass Yield (FPY):
    The probability that                           100 Units
    any given unit can go
                                                     Step 1            Outputs / Inputs
    through a system
    defect-free without                                                  100 / 100 = 1

    rework.                                   100


                 Scrap 10 Units                      Step 2
                                                                          90 / 100 = .90

                                              90


                 Scrap 3 Units                       Step 3
                                                                          87 / 90 = .96

                                              87


                 Scrap 2 Units                       Step 4               85 / 87 = .97




At first glance, the yield would seem to be                    When in fact the FPY is (1 x .90 x .96 x .97 = .
85% (85/100 but….)                                             838)
                                                      85
Problem Identification
Rolled
                             100 Units               Outputs / Inputs
Throughput
Yield (RTY):                   Step 1                 90 / 100 = .90
The yield of
individual        Re-Work
process steps     10 Units           100 Units
multiplied                     Step 2                  97 / 100 = .97
together.
Reflects the
                  Re-Work
hidden factory    3 Units                100 Units
rework issues
associated with                Step 3                  98 / 100 = .98
a process.
                  Re-Work
                  2 Units                100 Units
                               Step 4                   .90 x .97 x .98 = .855



                             100 Units
Problem Identification
  RTY Examples - Widgets
       50


                          Roll Throughput Yield
   Function 1             50/50 = 1
                          (50-5)/50 = .90
            50
                          (50-10)/50 = .80
    Function 2
                 5
                          (50-5)/50 = .90
            50

   Function 3
                 10
                          1 x .90 x .80 x .90 = .65

            50

   Function 4
                 5
                      Put another way, this process is operating
       50             a 65% efficiency
Problem Identification
     RTY Example - Loan Underwriting
            50

                                            Roll Throughput Yield
         Application                        50/50 = 1
                                            (50-7-2)/50 = .82
 2                50         7

                           Fails            (43-6)/43 = .86
        Underwrite
                        Underwriting
                                            (43-1-2)/43 = .93
 6                43

        Complete Full
         Paperwork
                                            1 x .82 x .86 x .93 = .66
 2                            1
                  43
                        Decide not to
           Close
                          borrow



             42                         Put another way, this process is operating
                                        a 66% efficiency
Problem Identification
 Histogram – A histogram is a basic graphing tool that displays the
 relative frequency or occurrence of continuous data values showing
 which values occur most and least frequently. A histogram illustrates the
 shape, centering, and spread of data distribution and indicates whether
 there are any outliers.

                              Histogram of Cycle Time

                     40



                     30
         Frequency




                     20



                     10



                      0

                          0      100      200        300   400   500
                                                C8
Problem Identification
 Histogram – Can also help us graphically understand the data

                                   Descriptive Statistics
                                                                      Variable: CT

                                                               Anderson-Darling Normality Test
                                                                   A-Squared:          6.261
                                                                   P-Value:            0.000

                                                                   Mean             80.1824
                                                                   StDev            67.6003
                                                                   Variance         4569.81
                                                                   Skewness         2.31712
                                                                   Kurtosis         8.26356
                                                                   N                    170
         25    100     175     250      325        400
                                                                   Minimum            1.000
                                                                   1st Quartile      31.000
                                                                   Median            66.000
                                                                   3rd Quartile     105.000
                95% Confidence Interval for Mu                     Maximum          444.000
                                                                95% Confidence Interval for Mu
                                                                    69.947            90.417
    54           64           74              84         94   95% Confidence Interval for Sigma
                                                                    61.098            75.664
                                                              95% Confidence Interval for Median
              95% Confidence Interval for Median
                                                                    55.753            84.494
Problem Identification
 Pareto – The Pareto principle states that 80% of the impact of the
 problem will show up in 20% of the causes. A bar chart that displays by
 frequency, in descending order, the most important defects.
                          Pareto Chart for WEB

                                                        100
                 100
                                                        80




                                                              Percent
                                                        60
         Count




                 50
                                                        40

                                                        20

                  0                                     0
                                EB              ers
        Defect          No
                          n-W                Oth eb)
                                              (W
         Count           96                   15
        Percent         86.5                13.5
        Cum %           86.5               100.0
Topics (Session 2)
♦   Problem Identification
♦   Cost of Poor Quality
♦   Problem Refinement
♦   Process Understanding
♦   Potential X to Critical X
♦   Improvement
Cost of Poor Quality
COPQ - The cost involved in fulfilling the gap between the desired and
actual product/service quality. It also includes the cost of lost opportunity
due to the loss of resources used in rectifying the defect.

       Hard Savings - Six Sigma project benefits that allow you to do the same
       amount of business with less employees (cost savings) or handle more
       business without adding people (cost avoidance).
       Soft Savings - Six Sigma project benefits such as reduced time to market,
       cost avoidance, lost profit avoidance, improved employee morale,
       enhanced image for the organization and other intangibles may result in
       additional savings to your organization, but are harder to quantify.

 Examples / Buckets–
 Roll Throughput Yield Inefficiencies (GAP between desired result and
 current result multiplied by direct costs AND indirect costs in the process).
 Cycle Time GAP (stated as a percentage between current results and
 desired results) multiplied by direct and indirect costs in the process.
 Square Footage opportunity cost, advertising costs, overhead costs, etc…
Topics (Session 2)
♦   Problem Identification
♦   Cost of Poor Quality
♦   Problem Refinement
♦   Process Understanding
♦   Potential X to Critical X
♦   Improvement
Problem Refinement
          Multi Level Pareto – Logically Break down initial Pareto data into sub-
          sets (to help refine area of focus)


                    Pareto Chart for WEB

                                                 100
        100
                                                 80




                                                       Percent
                                                 60
Count




         50
                                                 40

                                                 20

          0                                      0                                    Pareto Chart for Type
                          B
                        WE                ers
Defect           No
                   n-                  Oth eb)
                                        (W                                                                                                 100
 Count            96                    15                               100
Percent          86.5                 13.5
                                                                                                                                           80
Cum %            86.5                100.0




                                                                                                                                                 Percent
                                                                                                                                           60



                                                                 Count
                                                                          50
                                                                                                                                           40

                                                                                                                                           20

                                                                           0                                                               0
                                                                                                                            g
                                                                                                                        oi n
                                                                                                                      nG
                                                                                    al            ime               dO               ers
                                                                 Defect         An
                                                                                  nu
                                                                                              On
                                                                                                eT
                                                                                                            im
                                                                                                              e   an              Oth
                                                                                                          eT
                                                                                                        On
                                                                  Count          45           35             13                   16
                                                                 Percent       41.3          32.1           11.9                 14.7
                                                                 Cum %         41.3          73.4           85.3                100.0
Problem Refinement
 Problem Statement – A crisp description of what we are trying to solve.
 Primary Metric – An objective measurement of what we are attempting
 to solve (the “y” in the y = f(x1, x2, x3….) calculation).
 Secondary Metric – An objective measurement that ensures that a Six
 Sigma Project does not create a new problem as it fixes the primary
 problem. For example, a quality metric would be a good secondary
 metric for an improve cycle time primary metric.
Problem Refinement
 Fish Bone Diagram - A tool used to solve quality problems by
 brainstorming causes and logically organizing them by branches. Also
 called the Cause & Effect diagram and Ishikawa diagram




         Provides tool for exploring cause / effect and 5 whys
Topics (Session 2)
♦   Problem Identification
♦   Cost of Poor Quality
♦   Problem Refinement
♦   Process Understanding
♦   Potential X to Critical X
♦   Improvement
Process Understanding
SIPOC – Suppliers, Inputs, Process, Outputs, Customers
You obtain inputs from suppliers, add value through your process, and
provide an output that meets or exceeds your customer's requirements.
Process Understanding
Process Map – should allow people unfamiliar with the process to understand
the interaction of causes during the work-flow. Should outline Value Added
(VA) steps and non-value add (NVA) steps.

                                                                                      Full Form
                                           Control   Open
                      Start   Size Sorts                          Pull & Sort
        Receipt /                           Docs
         Extract
                                                                  Ck / Vouch
                               Verify




                                                     Perfection
       Requal Group




                                                            No

                                                                 Yes     Prep cks,
          Remit
                                                       Rulrs               route          Prep cks   Ship to IP
                                Pass 1     Pass 2
                                                                           vouch

                                                                   Vouchers



                              Key from
                                           Balance
        Data Cap               image




                                                                                     No
                                                                          Vouch
                                                                           OK

        Inventory                                                  Yes
                                                                           Prep
                                                                         Folders /                                Full Form   Ship to
                                                                           Box                                    QCReview     Cust
Process Understanding

                        Create daily peak                                                                                                                                               Action
                         staff need plan                                                                                                                                                 Plan
                                                                                                                                                                                           No

                                                                                                                                                                          Yes       Can they          Call employee
                           Add 30% to                                                                                                                         To Floor
                           the required                                                                                                                                             make it?               (3x)
                                no.
Operations                                                                                                                                                                                                                             No      Need OJT        Yes                           Make     No
                                                                                                                                                                                                     Compare to                                                          OJT
                                                                                                                                                                                                                                                Re-Tng                                        it?
                                                        Check off                                                                                                                                 original Billet rpt
                                                         desired
                             Manually       Review
                                                        returnee                                                                                                                                                                                                                               Yes
                           Update HR        Staff
                                                      staff & "need                                                                                                                              No                   Yes
                          Billet Request     Billet                                                                                                                                                     Need re
                                                       to retrain"                                                                                                                                                                               To Floor
                                                                                                                                                                                                         -train
                                                           list




                                                       Add 40% to     Call (3x)
                                                                                                                                                                                                                                                                Stop!
                                                      staff needed
                                Create                                                                                                                                                                  Update
                                Staff                                      No                                                                                                                            IPS
                                                                                                                                                                                                                                                                         No
                                 Billet                                                                                                   Rev
                                                                                             Do they                                    original         Do they                                            No
                                                      Send Letters                 Yes                     Yes   Have we No                                              Yes   Have we No                         Yes Interview /                             Meet Fleet
                                                                       Do they                want to                                   billet &          want to                         Call Wait                                         Rank as
                                                       to desired                                                 hired                                                         hired                     New                                                   hiring
                                                                      respond?               work this                                    call           work this                           List                           pre-hire        "1 2 3"
                                                          staff                                                  enough?                                                       enough?                                                                         criteria
                                                                                               peak?                                    uncheck            peak?
                                                                                                                                           ed
                                                      What if the
                     HR sends                                                                                                                                                                                                               Hire in 1-                 Yes
                                                       returnee is                                                   Yes                                                           Yes
                      req for                                                                      No                                                          No                                                                            2 order
             Start                                       already
                     staffing                                                                                                                                                                                                               (3's are
  HR /                                                working here                                                                                                                                                                                                              show up       No
                        nos.                                                                                                                                                                                                                   not            Place into                             Call
 Recruit                                               on another                              Do they                                                     Do they                                                                                                              orienta
                                                                                   No                                                          No                                                                                            placed)             dept                                3X
                                                        program?                               want to                                                     want to                                                                                                                tion
                                                                                                                  Stop!                                                         Stop!
                                                        Currently                            stay on the                                                 stay on the
                                                      send the ltr                               list                                                        list
                                                         anyways                                                           Wait List                                                                                                                                                    Yes

                                                                                                   Yes                                                         Yes

                                                                                                                              New &
                                                                                                                              Other           Take off    Set 14
                                                                                  Take off    Set 14
                                                                                                                              People             IPS       month
                                                                                     IPS       month
                                                                                                                              call in          system     flag (on
                                                                                   system     flag (on
                                                                                                                                                           IPS?)
                                                                                               IPS?)




                                                                                                                                                                                                                                            schedule          Yes              No            Gen Event Roster
                                                                                                                                                                                                                                              for                    Reach
                                                                                                                                                                                                                                                                                                rpt in IPS
                                                                                                                                                                                                                                            training



                                                                                                                                                                                                                                              Show       No             Call        Notify
                                                                                                                                                                                                                                               up?                      1X           HR

                                                                                                                                                                                                                                                      Yes
 Training                                                                                                                                                                                                                                                                                      Gen rpt for
                                                                                                                                                                                                                                                                                               Ops Kronos
                                                                                                                                                                                                                                                                                                Recruit
                                                                                                                                                                                                                                              Train


                                                                                                                                                                                                                                       No              Yes    Update
                                                                                                                                                                                                                                              Pass?
                                                                                                                                                                                                                                                               IPS
Topics (Session 2)
♦   Problem Identification
♦   Cost of Poor Quality
♦   Problem Refinement
♦   Process Understanding
♦   Potential X to Critical X
♦   Improvement
Potential X to Critical X
“Y” is the dependent output of a variable process. In other
words, output is a function of input variables (Y=f(x1, x2,
x3…).
Through hypothesis testing, Six Sigma allows one to
determine which attributes (basic descriptor (generally
limited or binary in nature) for data we gather – ie. day of
the week, shift, supervisor, site location, machine type,
work type, affect the output. For example, statistically,
does one shift make more errors or have a longer cycle
time than another? Do we make more errors on Fridays
than on Mondays? Is one site faster than another? Once we
determine which attributes affect our output, we determine
the degree of impact using Design of Experiment (DOE).
Potential X to Critical X
A Design of Experiment (DOE) is a structured, organized
method for determining the relationship between factors
(Xs) affecting a process and the output of that process (Y).
Not only is the direct affect of an X1 gauged against Y but
also the affect of X1 on X2 against Y is also gauged. In
other words, DOE allows us to determine - does one input
(x1) affect another input (x2) as well as Output (Y).
Potential X to Critical X
DOE Example
                          Main Effects Plot (data means) for Elapsed
                                                                                                                      Main Effects Plot –
           1.4
                 Lo
                      w
                                 Hi g
                                      h
                                          Lo
                                               w
                                                           Hig
                                                               h
                                                                   Lo
                                                                        w
                                                                                 Hig
                                                                                     h
                                                                                         Lo
                                                                                              w
                                                                                                              Hig
                                                                                                                  h
                                                                                                                      Direct impact to Y
           1.3
 Elapsed




           1.2



           1.1



           1.0
                          Jams                     DCDEL                    SK                    P2Jam


                                                                                                                          Interaction Plot (data means) for Elapsed
                                                                                                          1           3       1           3    1         3      1           3

                                                                                                                                                                                1.50
                                                                                                              Jams
                                                                                                          1                                                                     1.25
                                                                                                          3                                                                     1.00

                                                                                                                                                                                1.50
                                                                                                                                  DCDEL
                                                                                                                             3                                                  1.25


                          Interaction Plot –
                                                                                                                             1                                                  1.00

                                                                                                                                                                                1.50
                                                                                                                                                   SK
                          Impacts of X’s on                                                                                                   3

                                                                                                                                              1
                                                                                                                                                                                1.25

                                                                                                                                                                                1.00

                          each other                                                                                                                                P2Jam       1.50

                                                                                                                                                               3                1.25

                                                                                                                                                               1                1.00
Potential X to Critical X
DOE Optimizer –
Allows us to
statistically predict the
Output (Y) based on
optimizing the inputs
(X) from the Design of
experiment data.
Topics (Session 2)
♦   Problem Identification
♦   Cost of Poor Quality
♦   Problem Refinement
♦   Process Understanding
♦   Potential X to Critical X
♦   Improvement
Improvement
Once we know the degree to which inputs (X) affect our
output (Y), we can explore improvement ideas, focusing
on the cost benefit of a given improvement as it relates
to the degree it will affect the output. In other words, we
generally will not attempt to fix every X, only those that
give us the greatest impact and are financially or
customer justified.
Control
Once improvements are made, the question becomes, are the
improvement consistent with predicted Design of Experiment
results (ie – are they what we expected) and, are they statistically
different than pre-improvement results.


                                                  Process Capability Analysis for Sept

                                       LSL                                       USL
             Process Data
       USL              0.23000
                                                                                                                      Within
       Target                 *
       LSL             -1.00000                                                                                       Overall
       Mean            -0.02391
       Sample N              23
       StDev (Within) 0.166425
       StDev (Overall) 0.221880


       Potential (Within) Capability
        Z.Bench              1.53
        Z.USL                1.53
        Z.LSL                5.87
        Cpk                  0.51

                                       -1.0              -0.5            0.0                 0.5                1.0
       Cpm                        *

           Overall Capability              Observed Performance     Exp. "Within" Performance      Exp. "Overall" Performance
       Z.Bench                1.14       % < LSL             0.00   % < LSL               0.00     % < LSL                0.00
       Z.USL                  1.14       % > USL            13.04   % > USL               6.35     % > USL               12.62
       Z.LSL                  4.40       % Total            13.04   % Total               6.35     % Total               12.62
       Ppk                    0.38
Control
Control Chart - A graphical tool for monitoring changes that occur
within a process, by distinguishing variation that is inherent in the
process(common cause) from variation that yields a change to the
process(special cause). This change may be a single point or a series
of points in time - each is a signal that something is different from
what was previously observed and measured.
                                     I and MR Chart for Sept

                                                                   1
           Individual Value




                              0.5                                        UCL=0.5293



                              0.0                                        Mean=0.03
                                                    2

                              -0.5                                       LCL=-0.4693

              Subgroup                    Sept 13              Sept 20
                              Date           9/13                 9/25
                              0.7                                  1
                              0.6                                        UCL=0.6134
               Moving Range




                              0.5
                              0.4
                              0.3
                              0.2                                        R=0.1877
                              0.1
                              0.0                                        LCL=0
Wrap Up

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Six sigma

  • 2. Topics (Session 1) ♦ Understanding Six Sigma ♦ History of Six Sigma ♦ Six Sigma Methodologies & Tools ♦ Roles & Responsibilities ♦ How YOU can use Six Sigma
  • 3. Six Sigma is. . . ♦ A performance goal, representing 3.4 defects for every million opportunities to make one. ♦ A series of tools and methods used to improve or design products, processes, and/or services. ♦ A statistical measure indicating the number of standard deviations within customer expectations. ♦ A disciplined, fact-based approach to managing a business and its processes. ♦ A means to promote greater awareness of customer needs, performance measurement, and business improvement.
  • 4. What’s in a name? ♦ Sigma is the Greek letter representing the standard deviation of a population of data. ♦ Sigma is a measure of variation (the data spread) σ μ
  • 5. What does variation mean? 20 ♦ Variation means that a 15 process does not produce 10 the same result (the “Y”) 5 every time. 0 -5 ♦ Some variation will exist in -10 all processes. ♦ Variation directly affects customer experiences. Customers do not feel averages!
  • 6. Measuring Process Performance The pizza delivery example. . . ♦ Customers want their pizza delivered fast! ♦ Guarantee = “30 minutes or less” ♦ What if we measured performance and found an average delivery time of 23.5 minutes? – On-time performance is great, right? – Our customers must be happy with us, right?
  • 7. How often are we delivering on time? Answer: Look at 30 min. or less the variation! s 0 10 20 x 30 40 50 ♦ Managing by the average doesn’t tell the whole story. The average and the variation together show what’s happening.
  • 8. Reduce Variation to Improve Performance How many standard 30 min. or less deviations can you “fit” within s customer expectations? 0 10 20 x 30 40 50 ♦ Sigma level measures how often we meet (or fail to meet) the requirement(s) of our customer(s).
  • 9. Managing Up the Sigma Scale Sigma % Good % Bad DPMO 1 30.9% 69.1% 691,462 2 69.1% 30.9% 308,538 3 93.3% 6.7% 66,807 4 99.38% 0.62% 6,210 5 99.977% 0.023% 233 6 99.9997% 0.00034% 3.4
  • 10. Examples of the Sigma Scale In a world at 3 sigma. . . In a world at 6 sigma. . . ♦ There are 964 U.S. flight ♦ 1 U.S. flight is cancelled every cancellations per day. 3 weeks. ♦ The police make 7 false arrests ♦ There are fewer than 4 false every 4 minutes. arrests per month. ♦ In MA, 5,390 newborns are ♦ 1 newborn is dropped every 4 dropped each year. years in MA. ♦ In one hour, 47,283 ♦ It would take more than international long distance calls 2 years to see the same number are accidentally disconnected. of dropped international calls.
  • 11. Topics ♦ Understanding Six Sigma ♦ History of Six Sigma ♦ Six Sigma Methodologies & Tools ♦ Roles & Responsibilities ♦ How YOU can use Six Sigma
  • 12. The Six Sigma Evolutionary Timeline 1818: Gauss uses the normal curve 1924: Walter A. Shewhart introduces to explore the mathematics of error the control chart and the distinction of analysis for measurement, probability special vs. common cause variation as analysis, and hypothesis testing. contributors to process problems. 1736: French 1896: Italian sociologist Vilfredo mathematician Alfredo Pareto introduces the 80/20 Abraham de rule and the Pareto distribution in Moivre publishes Cours d’Economie Politique. an article introducing the normal curve. 1949: U. S. DOD issues Military Procedure MIL-P-1629, Procedures 1960: Kaoru Ishikawa for Performing a Failure Mode Effects introduces his now famous and Criticality Analysis. cause-and-effect diagram. 1941: Alex Osborn, head of 1970s: Dr. Noriaki Kano BBDO Advertising, fathers a introduces his two-dimensional widely-adopted set of rules for quality model and the three “brainstorming”. types of quality. 1986: Bill Smith, a senior engineer and scientist introduces the 1995: Jack Welch concept of Six Sigma at Motorola launches Six Sigma at GE. 1994: Larry Bossidy launches Six Sigma at Allied Signal.
  • 14. Six Sigma and Financial Services
  • 15. Topics ♦ Understanding Six Sigma ♦ History of Six Sigma ♦ Six Sigma Methodologies & Tools ♦ Roles & Responsibilities ♦ How YOU can use Six Sigma
  • 16. DMAIC – The Improvement Methodology Define Measure Analyze Improve Control Objective: Objective: Objective: Objective: Objective: DEFINE the MEASURE current ANALYZE the IMPROVE the CONTROL the opportunity performance root causes of process to process problems eliminate root to sustain the gains. causes Key Define Tools: Key Measure Key Analyze Key Improve Key Control • Cost of Poor Tools: Tools: Tools: Tools: Quality (COPQ) • Critical to Quality • Histograms, • Solution • Control Charts • Voice of the Requirements Boxplots, Multi- Selection Matrix • Contingency Stakeholder (CTQs) Vari Charts, etc. • To-Be Process and/or Action (VOS) • Sample Plan • Hypothesis Tests Map(s) Plan(s) • Project Charter • Capability • Regression • As-Is Process Analysis Analysis Map(s) • Failure Modes • Primary Metric and Effect (Y) Analysis (FMEA)
  • 17. Define – DMAIC Project What is the project? $ Project Cost of Charter Poor Voice of Quality S ta k e h o ld e r s the Stakeholde r Six Sigma ♦ What is the problem? The “problem” is the Output (a “Y” in a math equation Y=f(x1,x2,x3) etc). ♦ What is the cost of this problem ♦ Who are the stake holders / decision makers ♦ Align resources and expectations
  • 18. Define – As-Is Process How does our existing process work? Move-It! Courier Package Handling Process Accounts Accounts Courier Mail Clerk In-SortClerk In-SortSupervisor DistanceFeeClerk WeightFeeClerk Out-SortClerk Out-SortSupervisor ReceivableClerk Supervisor Observ e package weight (1 or 2) on back of package Look up appropriate Weight Fee and write in top middle box on package back Add Distance & Take packages Weight Fees f rom Weight Fee together and write Clerk Outbox to in top right box on A/R Clerk Inbox. package back Circle Total Fee Does EVERYONE and Draw Arrow f rom total to sender code agree how the current Accounting Take packages Write Total Fee f rom A/R Clerk f rom package in process works? Outbox to appropriate Accounts Sender column on Superv isorInbox. Accts. Supv .’s log Take packages Draw 5-point Star f rom Accounts in upper right Superv isor corner of package Outbox to Out- f ront Sort Clerk Inbox. Define the Non Value Sort packages in order of Sender Code bef ore placing in outbox Take packages Add steps Add up Total # of Observ e sender Finalizing f rom Out-Sort Packages and and receiv er Clerk Outbox to Total Fees f rom codes and make Out-Sort log and create entry in Out-Sort Superv isorInbox. client inv oice Superv isor’s log Deliv erPackages Delivery to customers according to N, S, E, W route Deliv er inv oiceto client Submit log to Submit log to Submit log to General Manager General Manager General Manager at conclusion of at end of round at end of round round.
  • 19. Define – Customer Requirements What are the CTQs? What motivates the customer? Voice of the Customer Key Customer Issue Critical to Quality SECONDARY RESEARCH Market Data Industry l e n yrt s udn I Benchmarking Customer t I Correspondence Customer Service s s o P gn ne s L i t i PRIMARY RESEARCH t Surve Surve ys ys OTM Obser- Focus Groups vations
  • 20. Measure – Baselines and Capability What is our current level of performance? Descriptive Statistics ♦ Sample some data / not all data Variable: 2003 Output ♦ Current Process actuals measured against Anderson-Darling Normality Test A-Squared: 0.211 P-Value: 0.854 the Customer expectation Mean StDev 23.1692 10.2152 ♦ Variance 104.349 What is the chance that we will succeed Skewness Kurtosis N 0.238483 0.240771 100 0 10 20 30 40 50 at this level every time? Minimum 1st Quartile 0.2156 16.4134 Median 23.1475 3rd Quartile 29.6100 Maximum 55.2907 Pareto Chart for Txfr Defects 95% Confidence Interval for Mu 95% Confidence Interval for Mu 21.1423 25.1961 19.5 20.5 21.5 22.5 23.5 24.5 25.5 26.5 95% Confidence Interval for Sigma 100 100 8.9690 11.8667 95% Confidence Interval for Median 95% Confidence Interval for Median 80 19.7313 26.0572 60 Percent Count 50 40 20 0 0 t un er s Defect La te A mo Oth Count 79 17 4 Percent 79.0 17.0 4.0 Cum % 79.0 96.0 100.0
  • 21. Measure – Failures and Risks Where does our process fail and why? Subjective opinion mapped into an “objective” risk profile number Failure Modes and Effects Analysis (FMEA) Process/Product Process or Prepared by: Page ____ of ____ Product Name: Responsible: FMEA Date (Orig) ______________ (Rev) _____________ Process S O D R S O D R Step/Part E C E P Actions E C E P Number Potential Failure Mode Potential Failure Effects V Potential Causes C Current Controls T N Recommended Resp. Actions Taken V C T N X1 0 0 0 0 X2 0 0 0 0 X3 0 0 0 0 X4 0 0 0 0 0 0 etc 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
  • 22. Analyze – Potential Root Causes What affects our process? Ishikawa Diagram (Fishbone) Six Sigma y = f (x1, x2, x3 . . . xn)
  • 23. Analyze – Validated Root Causes What are the key root causes? Pareto Chart for Txfr Defects 100 100 80 Percent 60 Count 50 40 20 0 0 nt er s E x p e r im e n t a l D e s ig n Defect La te Am ou Oth Count 79 17 4 Percent 79.0 17.0 4.0 Cum % 79.0 96.0 100.0 Data Regression Stratification Analysis Pareto Chart for Amt Defects 15 100 80 Process Simulatio Percent 60 Count 10 40 5 20 n 0 0 cy al er Defect Cu rren Cle ric Oth Count 12 3 2 Percent 70.6 17.6 11.8 Cum % 70.6 88.2 100.0 Six Sigma y = f (x1, x2, x3 . . . xn) Critical Xs
  • 24. Improve – Potential Solutions How can we address the root causes we identified? ♦ Address the causes, not the symptoms. Generate Evaluate Clarify Decision y = f (x1, x2, x3 . . . xn) Critical Xs Divergent | Convergent
  • 25. Improve – Solution Selection How do we choose the best solution? Solution Selection Matrix Qualit Solution Sigma Time CBA Other Score y Time Cost Right Six Sigma Solution Wrong Nice ☺ Try Solution Implementatio Nice n Plan X doo G da B not a ne ml p m e I Idea i t
  • 26. Control – Sustainable Benefits How do we ”hold the gains” of our new process? ♦ Some variation is normal and OK ♦ How High and Low can an “X” go yet not materially impact the “Y” ♦ Pre-plan approach for control exceptions Process Control System (Business Process Framework) Process Owner: Direct Process Customer: Date: Process Description: CCR: Flowchart Measuring and Monitoring Measures Key Specs (Tools) Responsibility Contingency Measure &/or Remarks Where & (Who) (Quick Fix) ments Targets Frequency P1 - activity 35 duration, min. UCL=33.48 P2 - # of incomplete Individual Value loan applications 25 Mean=24.35 15 LCL=15.21 0 10 20 30 Observation Number
  • 27. DFSS – The Design Methodology Design for Six Sigma Define Measure Analyze Develop Verify ♦ Uses – Design new processes, products, and/or services from scratch – Replace old processes where improvement will not suffice ♦ Differences between DFSS and DMAIC – Projects typically longer than 4-6 months – Extensive definition of Customer Requirements (CTQs) – Heavy emphasis on benchmarking and simulation; less emphasis on baselining ♦ Key Tools – Multi-Generational Planning (MGP) – Quality Function Deployment (QFD)
  • 28. Topics ♦ Understanding Six Sigma ♦ History of Six Sigma ♦ Six Sigma Methodologies & Tools ♦ Roles & Responsibilities ♦ How YOU can use Six Sigma
  • 29. Champions ♦ Promote awareness and execution of Six Sigma within lines of business and/or functions ♦ Identify potential Six Sigma projects to be executed by Black Belts and Green Belts ♦ Identify, select, and support Black Belt and Green Belt candidates ♦ Participate in 2-3 days of workshop training
  • 30. Black Belts ♦ Use Six Sigma methodologies and advanced tools (to execute business improvement projects ♦ Are dedicated full-time (100%) to Six Sigma ♦ Serve as Six Sigma knowledge leaders within Business Unit(s) ♦ Undergo 5 weeks of training over 5-10 months
  • 31. Green Belts ♦ Use Six Sigma DMAIC methodology and basic tools to execute improvements within their existing job function(s) ♦ May lead smaller improvement projects within Business Unit(s) ♦ Bring knowledge of Six Sigma concepts & tools to their respective job function(s) ♦ Undergo 8-11 days of training over 3-6 months
  • 32. Other Roles ♦ Subject Matter Experts – Provide specific process knowledge to Six Sigma teams – Ad hoc members of Six Sigma project teams ♦ Financial Controllers – Ensure validity and reliability of financial figures used by Six Sigma project teams – Assist in development of financial components of initial business case and final cost-benefit analysis
  • 33. Topics ♦ Understanding Six Sigma ♦ History of Six Sigma ♦ Six Sigma Methodologies & Tools ♦ Roles & Responsibilities ♦ How YOU can use Six Sigma
  • 35. Topics for Detailed Discussion ♦ Problem Identification ♦ Cost of Poor Quality ♦ Problem Refinement ♦ Process Understanding ♦ Potential X to Critical X ♦ Improvement
  • 36. Problem Identification “If it ain’t broke, why fix it “This is the way we’ve always done it…”
  • 37. Problem Identification • First Pass Yield • Roll Throughput Yield • Histogram • Pareto
  • 38. Problem Identification First Pass Yield (FPY): The probability that 100 Units any given unit can go Step 1 Outputs / Inputs through a system defect-free without 100 / 100 = 1 rework. 100 Scrap 10 Units Step 2 90 / 100 = .90 90 Scrap 3 Units Step 3 87 / 90 = .96 87 Scrap 2 Units Step 4 85 / 87 = .97 At first glance, the yield would seem to be When in fact the FPY is (1 x .90 x .96 x .97 = . 85% (85/100 but….) 838) 85
  • 39. Problem Identification Rolled 100 Units Outputs / Inputs Throughput Yield (RTY): Step 1 90 / 100 = .90 The yield of individual Re-Work process steps 10 Units 100 Units multiplied Step 2 97 / 100 = .97 together. Reflects the Re-Work hidden factory 3 Units 100 Units rework issues associated with Step 3 98 / 100 = .98 a process. Re-Work 2 Units 100 Units Step 4 .90 x .97 x .98 = .855 100 Units
  • 40. Problem Identification RTY Examples - Widgets 50 Roll Throughput Yield Function 1 50/50 = 1 (50-5)/50 = .90 50 (50-10)/50 = .80 Function 2 5 (50-5)/50 = .90 50 Function 3 10 1 x .90 x .80 x .90 = .65 50 Function 4 5 Put another way, this process is operating 50 a 65% efficiency
  • 41. Problem Identification RTY Example - Loan Underwriting 50 Roll Throughput Yield Application 50/50 = 1 (50-7-2)/50 = .82 2 50 7 Fails (43-6)/43 = .86 Underwrite Underwriting (43-1-2)/43 = .93 6 43 Complete Full Paperwork 1 x .82 x .86 x .93 = .66 2 1 43 Decide not to Close borrow 42 Put another way, this process is operating a 66% efficiency
  • 42. Problem Identification Histogram – A histogram is a basic graphing tool that displays the relative frequency or occurrence of continuous data values showing which values occur most and least frequently. A histogram illustrates the shape, centering, and spread of data distribution and indicates whether there are any outliers. Histogram of Cycle Time 40 30 Frequency 20 10 0 0 100 200 300 400 500 C8
  • 43. Problem Identification Histogram – Can also help us graphically understand the data Descriptive Statistics Variable: CT Anderson-Darling Normality Test A-Squared: 6.261 P-Value: 0.000 Mean 80.1824 StDev 67.6003 Variance 4569.81 Skewness 2.31712 Kurtosis 8.26356 N 170 25 100 175 250 325 400 Minimum 1.000 1st Quartile 31.000 Median 66.000 3rd Quartile 105.000 95% Confidence Interval for Mu Maximum 444.000 95% Confidence Interval for Mu 69.947 90.417 54 64 74 84 94 95% Confidence Interval for Sigma 61.098 75.664 95% Confidence Interval for Median 95% Confidence Interval for Median 55.753 84.494
  • 44. Problem Identification Pareto – The Pareto principle states that 80% of the impact of the problem will show up in 20% of the causes. A bar chart that displays by frequency, in descending order, the most important defects. Pareto Chart for WEB 100 100 80 Percent 60 Count 50 40 20 0 0 EB ers Defect No n-W Oth eb) (W Count 96 15 Percent 86.5 13.5 Cum % 86.5 100.0
  • 45. Topics (Session 2) ♦ Problem Identification ♦ Cost of Poor Quality ♦ Problem Refinement ♦ Process Understanding ♦ Potential X to Critical X ♦ Improvement
  • 46. Cost of Poor Quality COPQ - The cost involved in fulfilling the gap between the desired and actual product/service quality. It also includes the cost of lost opportunity due to the loss of resources used in rectifying the defect. Hard Savings - Six Sigma project benefits that allow you to do the same amount of business with less employees (cost savings) or handle more business without adding people (cost avoidance). Soft Savings - Six Sigma project benefits such as reduced time to market, cost avoidance, lost profit avoidance, improved employee morale, enhanced image for the organization and other intangibles may result in additional savings to your organization, but are harder to quantify. Examples / Buckets– Roll Throughput Yield Inefficiencies (GAP between desired result and current result multiplied by direct costs AND indirect costs in the process). Cycle Time GAP (stated as a percentage between current results and desired results) multiplied by direct and indirect costs in the process. Square Footage opportunity cost, advertising costs, overhead costs, etc…
  • 47. Topics (Session 2) ♦ Problem Identification ♦ Cost of Poor Quality ♦ Problem Refinement ♦ Process Understanding ♦ Potential X to Critical X ♦ Improvement
  • 48. Problem Refinement Multi Level Pareto – Logically Break down initial Pareto data into sub- sets (to help refine area of focus) Pareto Chart for WEB 100 100 80 Percent 60 Count 50 40 20 0 0 Pareto Chart for Type B WE ers Defect No n- Oth eb) (W 100 Count 96 15 100 Percent 86.5 13.5 80 Cum % 86.5 100.0 Percent 60 Count 50 40 20 0 0 g oi n nG al ime dO ers Defect An nu On eT im e an Oth eT On Count 45 35 13 16 Percent 41.3 32.1 11.9 14.7 Cum % 41.3 73.4 85.3 100.0
  • 49. Problem Refinement Problem Statement – A crisp description of what we are trying to solve. Primary Metric – An objective measurement of what we are attempting to solve (the “y” in the y = f(x1, x2, x3….) calculation). Secondary Metric – An objective measurement that ensures that a Six Sigma Project does not create a new problem as it fixes the primary problem. For example, a quality metric would be a good secondary metric for an improve cycle time primary metric.
  • 50. Problem Refinement Fish Bone Diagram - A tool used to solve quality problems by brainstorming causes and logically organizing them by branches. Also called the Cause & Effect diagram and Ishikawa diagram Provides tool for exploring cause / effect and 5 whys
  • 51. Topics (Session 2) ♦ Problem Identification ♦ Cost of Poor Quality ♦ Problem Refinement ♦ Process Understanding ♦ Potential X to Critical X ♦ Improvement
  • 52. Process Understanding SIPOC – Suppliers, Inputs, Process, Outputs, Customers You obtain inputs from suppliers, add value through your process, and provide an output that meets or exceeds your customer's requirements.
  • 53. Process Understanding Process Map – should allow people unfamiliar with the process to understand the interaction of causes during the work-flow. Should outline Value Added (VA) steps and non-value add (NVA) steps. Full Form Control Open Start Size Sorts Pull & Sort Receipt / Docs Extract Ck / Vouch Verify Perfection Requal Group No Yes Prep cks, Remit Rulrs route Prep cks Ship to IP Pass 1 Pass 2 vouch Vouchers Key from Balance Data Cap image No Vouch OK Inventory Yes Prep Folders / Full Form Ship to Box QCReview Cust
  • 54. Process Understanding Create daily peak Action staff need plan Plan No Yes Can they Call employee Add 30% to To Floor the required make it? (3x) no. Operations No Need OJT Yes Make No Compare to OJT Re-Tng it? Check off original Billet rpt desired Manually Review returnee Yes Update HR Staff staff & "need No Yes Billet Request Billet Need re to retrain" To Floor -train list Add 40% to Call (3x) Stop! staff needed Create Update Staff No IPS No Billet Rev Do they original Do they No Send Letters Yes Yes Have we No Yes Have we No Yes Interview / Meet Fleet Do they want to billet & want to Call Wait Rank as to desired hired hired New hiring respond? work this call work this List pre-hire "1 2 3" staff enough? enough? criteria peak? uncheck peak? ed What if the HR sends Hire in 1- Yes returnee is Yes Yes req for No No 2 order Start already staffing (3's are HR / working here show up No nos. not Place into Call Recruit on another Do they Do they orienta No No placed) dept 3X program? want to want to tion Stop! Stop! Currently stay on the stay on the send the ltr list list anyways Wait List Yes Yes Yes New & Other Take off Set 14 Take off Set 14 People IPS month IPS month call in system flag (on system flag (on IPS?) IPS?) schedule Yes No Gen Event Roster for Reach rpt in IPS training Show No Call Notify up? 1X HR Yes Training Gen rpt for Ops Kronos Recruit Train No Yes Update Pass? IPS
  • 55. Topics (Session 2) ♦ Problem Identification ♦ Cost of Poor Quality ♦ Problem Refinement ♦ Process Understanding ♦ Potential X to Critical X ♦ Improvement
  • 56. Potential X to Critical X “Y” is the dependent output of a variable process. In other words, output is a function of input variables (Y=f(x1, x2, x3…). Through hypothesis testing, Six Sigma allows one to determine which attributes (basic descriptor (generally limited or binary in nature) for data we gather – ie. day of the week, shift, supervisor, site location, machine type, work type, affect the output. For example, statistically, does one shift make more errors or have a longer cycle time than another? Do we make more errors on Fridays than on Mondays? Is one site faster than another? Once we determine which attributes affect our output, we determine the degree of impact using Design of Experiment (DOE).
  • 57. Potential X to Critical X A Design of Experiment (DOE) is a structured, organized method for determining the relationship between factors (Xs) affecting a process and the output of that process (Y). Not only is the direct affect of an X1 gauged against Y but also the affect of X1 on X2 against Y is also gauged. In other words, DOE allows us to determine - does one input (x1) affect another input (x2) as well as Output (Y).
  • 58. Potential X to Critical X DOE Example Main Effects Plot (data means) for Elapsed Main Effects Plot – 1.4 Lo w Hi g h Lo w Hig h Lo w Hig h Lo w Hig h Direct impact to Y 1.3 Elapsed 1.2 1.1 1.0 Jams DCDEL SK P2Jam Interaction Plot (data means) for Elapsed 1 3 1 3 1 3 1 3 1.50 Jams 1 1.25 3 1.00 1.50 DCDEL 3 1.25 Interaction Plot – 1 1.00 1.50 SK Impacts of X’s on 3 1 1.25 1.00 each other P2Jam 1.50 3 1.25 1 1.00
  • 59. Potential X to Critical X DOE Optimizer – Allows us to statistically predict the Output (Y) based on optimizing the inputs (X) from the Design of experiment data.
  • 60. Topics (Session 2) ♦ Problem Identification ♦ Cost of Poor Quality ♦ Problem Refinement ♦ Process Understanding ♦ Potential X to Critical X ♦ Improvement
  • 61. Improvement Once we know the degree to which inputs (X) affect our output (Y), we can explore improvement ideas, focusing on the cost benefit of a given improvement as it relates to the degree it will affect the output. In other words, we generally will not attempt to fix every X, only those that give us the greatest impact and are financially or customer justified.
  • 62. Control Once improvements are made, the question becomes, are the improvement consistent with predicted Design of Experiment results (ie – are they what we expected) and, are they statistically different than pre-improvement results. Process Capability Analysis for Sept LSL USL Process Data USL 0.23000 Within Target * LSL -1.00000 Overall Mean -0.02391 Sample N 23 StDev (Within) 0.166425 StDev (Overall) 0.221880 Potential (Within) Capability Z.Bench 1.53 Z.USL 1.53 Z.LSL 5.87 Cpk 0.51 -1.0 -0.5 0.0 0.5 1.0 Cpm * Overall Capability Observed Performance Exp. "Within" Performance Exp. "Overall" Performance Z.Bench 1.14 % < LSL 0.00 % < LSL 0.00 % < LSL 0.00 Z.USL 1.14 % > USL 13.04 % > USL 6.35 % > USL 12.62 Z.LSL 4.40 % Total 13.04 % Total 6.35 % Total 12.62 Ppk 0.38
  • 63. Control Control Chart - A graphical tool for monitoring changes that occur within a process, by distinguishing variation that is inherent in the process(common cause) from variation that yields a change to the process(special cause). This change may be a single point or a series of points in time - each is a signal that something is different from what was previously observed and measured. I and MR Chart for Sept 1 Individual Value 0.5 UCL=0.5293 0.0 Mean=0.03 2 -0.5 LCL=-0.4693 Subgroup Sept 13 Sept 20 Date 9/13 9/25 0.7 1 0.6 UCL=0.6134 Moving Range 0.5 0.4 0.3 0.2 R=0.1877 0.1 0.0 LCL=0

Editor's Notes

  1. © 2003 FleetBoston Financial Page
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