Guild Council Agenda Meeting Minutes

Guild Council
Agenda: 19 January 2016
Barring Court 114, St. Luke’s
12:30pm to 13:30pm

Agenda
• Governance (10 minutes)
– Introductions / Apologies
– Standing Orders
– Deputy Guild Chair
– Report from Game Design Council
– Scoring Reminder
• Student Ideas (40 minutes)
– 6 potential Ideas
• Other Business (1 mins)
– Automatic Passes
– Automatic Fails

Standing Orders
1. This Council instructs the Sabbatical Officers to not
campaign for either side of any EU Referendum
campaign run by the Guild or the students of Exeter.

Deputy Guild Chair
• Does Council still wish to have a Deputy
Guild Chair?
– Or is Council happy to co-opt a Chair from
their numbers each time the Guild Chair is
unavailable?

Report from Games Design Council
• Games Design Council approved the new Council
Structural diagram as being simple to understand –
explaining how Council fits together.
• Every member of Council is a Guild Councillor –
specific roles are not “Guild Councillor”
– Shadow Councillor
– Liberation Councillor
– Campaigns Councillor
– Sustainability Councillor
– Etc.
• Post-by-post election in round 3, moving away from
too large an Open Primary for Guild Council
• All roles have 1 hour of Council plus 1.5 hours of
portfolio work per week

• Games Design Council
were unsure of “random
lot” passage outside term
for Ideas
• For Easter:
– Council will receive 1
email – every Friday –
with all Ideas for the
previous week that have
not automatically
passed/failed and will
individually rank pass/fail
for each one
– Consensus passage –
problematic Ideas will wait
for full Council during term
– Ideas which pass by
qualified majority on the
vote from all Councillors
(who take part in the vote)
will pass
– We will review
participation in the voting
for Term 3, since it is
important to keep Ideas
open during the Exam
period while remembering
that Council probably
can’t meet, and have
exams themselves

• Timings:
– In the lead up to Easter a
new part will be added to the
submission form – ‘time’
– Students will choose
whether they want their Idea
to be live for 5 days, 10 days
or 15 days
– Default will remain 10 days
– At very busy times (mid Term
One) Games Design Council
would suggest that the
default should change for
several weeks if we would
otherwise experience a
backlog or problem with too
many Ideas
• Council is reminded that
– We suggested random,
since there’s no way to make
sense of the politicised way
Council has passed/failed
Ideas this year
– Without consistency, more
students will complain about
Council partiality – two
students complained that the
“Condemn NUS NEC” Idea
was failed when “Sympathy
with Paris” passed on a
lower positive score

• Games Design Council approved the new
Post – DVP Well-Being
• Games Design Council approved the creation
of a new DVP Post – the DVP Well-Being
– This post will co-Chair and Convene Liberation
Council with DVP Intersectionality and DVP
Liberation
– The post-holder will be responsible for continuing
the work done on the Well-Being portal (Change
Agent Project)
– Puts mental health and well-being onto Liberation
Council as a permanent role

process to support Manifesto Ideas
– More “up-front” and better communicated with
candidates from the start
– Implementation by staff where necessary
– For Ideas which cost, CP&R to add Core+ items
to their annual budget which may/may not pass
Trustee Board at the planning stage
– DVP Roles will also get Manifesto Ideas (that do
not cost more than £1,000)
– Manifesto Ideas will roll into series three for the
other DVP Roles being elected there this year

scoring method as consistent with the old
display method
– No actual change was made that affects how
auto-pass and auto-fail works
– The process now includes Student Vote
counting (First Class passes)
– That was the only change made in terms of
results – to incorporate much larger votes
without distorting the neutral Ideas

Ideas Scoring
• Scoring system has not changed for Ideas.
– Votes are now incorporated into the scoring
system for Ideas.
– Council will still only decide upon the outcome
of neutral Ideas (as expressed as either a 3rd
or 2:2).

Ideas Scoring
• There are four things taken into account
when scoring an Idea:
– Voter Numbers
– Mean Average
– Majority
– Cost
• The maximum an Idea can score is 100.

Voter Numbers
• Voter numbers:
– Under 25 - scores zero
– 25 to 50 - scores 10
– 51 to 74 - scores 15
– 75 to 99 - scores 20
– 100 to 175 - scores 25
– 176 to 449 - scores 30
– 450 to 899 - scores 45
– 900 plus - scores 50

Mean Average
• Mean Average:
– Less than 3.0 - scores zero
– 3.01 to 4.0 - scores 5
– 4.01 to 4.49 - scores 10
– 4.50 to 4.79 - scores 20
– 4.80 plus - scores 25

Majority
• Majority:
– Negative - scores zero
– Simple Majority - scores 10
– Qualified Majority - scores 25

Cost
• Cost:
– Where an Idea would cost the Guild more
than £500 it is classed as neutral

Scoring
• If any zero appears in an Ideas scoring, it
will fail
• The scoring mimics Degree classifications
– A fail score (below 40) is an F
– A third or 2:2 goes to Guild Council
– A 2:1 is an automatic pass, except where
there's a cost to the Guild
– A 1st is an automatic pass

Scoring
2:2
55
25
10
20
TOTAL SCORE (of VOTERS, MEAN and MAJORITY)
GRADING
MEAN SCORE
VOTERS SCORE MAJORITY

Neutral Ideas
Ideas which do not fail or pass on
all criteria, or which have direct
spending implications

STUDENT IDEAS
23
12
6
1 2 1
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
VOTES:
RED: Fail Idea – Cost or other reason
YELLOW: Council-decided action or Change Agent present
GREEN: Pass to VP Activities to consult/act
Have a microwave room or more microwaves on
campus
NOTES:
No comments were made.
44
VOTERS
3rd
45
25
10
10
MEAN
MAJORITYVOTERS
SCORES:

STUDENT IDEAS
19
10
4
2
2 1
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
VOTES:
GREEN: Pass to Guild President to consult/act
Reduce the prices of the 'salad boxes' served at Comida
NOTES:
37
VOTERS
3rd
45
25
10
10
MEAN
MAJORITYVOTERS
SCORES:

STUDENT IDEAS
197
1
1
3
1
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
VOTES:
Provide 8.15 Rowancroft Bus
NOTES:
31
VOTERS
3rd
45
25
10
10
MEAN
MAJORITYVOTERS
SCORES:

STUDENT IDEAS
186
3
0
2 1
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
VOTES:
Keep X-Keys at St Luke's open for the duration of the
Medical School term, not just the University term
NOTES:
29
VOTERS
3rd
45
25
10
10
MEAN
MAJORITYVOTERS
SCORES:

STUDENT IDEAS
11
4
7
2
2 1
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
VOTES:
GREEN: Pass to VP Activities to consult/act
Have a bi-termly (twice a term) drop in session in a prominent
area such as the Forum where Sabbatical officers, Guild
councillors and student trustees can be made available for
questions and feedback from the whole student membership
NOTES:
Last term, there were weekly
scrutiny sessions, in the Forum,
for Sabbatical Officers to be
scrutinised by Councillors.
This term, this will be
undertaken by Shadow Council,
who meet weekly.
27
VOTERS
3rd
45
25
5
10
MEAN
MAJORITYVOTERS
SCORES:

Automatic Passes
• Automatic Passes
– No automatic passes this week
• Change Agents
– No ideas to Change Agents this week

Automatic Fails
• Automatic Fails
– 457: Cute Animals
– 462: Female-Only Gym
– 463: Bouncy Castle Party

Any Other Business
• Correcting failure
– Any failing Ideas
• Anything else from the floor?

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