Agenda for Guild Council 14/10/2015

1. Buffer

2. Guild Council
Agenda:
14-Oct-15 1:30pm-2:30pm

3. Agenda
• 5 minutes (arrival buffer)
• Governance
– Introductions / Apologies
– Student Ideas votes cast number
threshold
• Student Ideas / Votes
– Condoms in the Forum
– Pre-Order System
– Beers in the Ram
– #MyMilk Campaign
– Staplers and Hole Punches in the
Library
– UniCard Payment
– Campaigns Website
– Gluten Free Wraps
– Birks Grange Study Area
– Hand Sanitiser
– IBAN or Swift Account
– Microwaves and Kettles
– Men’s Rep post
• 5 minute break
• Reports
– Reports – 60 Seconds – Guild
President, VP Activities, VP
Education, VP Welfare & Diversity
• Any Other Business

4. Votes cast numbers threshold
• The ‘100’ test seems to be ‘failing’ too many Ideas
– The ‘average’ last year was 80 votes per Idea (both terms)
– This term’s average is currently 57 votes per Idea
– The 100 threshold was set as approximating ‘the upper quartile
of engaged students’ for each vote.
– The upper quartile at present would give a limit of 65 votes
cast.
– We propose changing to this threshold for voter participation.
– We can look again in term two – there’s a difference on last
year’s figures – term one average was 10 votes lower per Idea.
– If the volume keeps up, the average is likely to be lower anyway,
and the system should take account of behavioural change.
Votes:
RED: Leave threshold for votes cast the same
YELLOW: Leave it alone for now and look to alter in Term Two
GREEN: Change number immediately (takes effect from the next
Guild Council.)

5. Condoms in the Forum
52
34
7
10
6 2
Multiple free condom boxes in the forum. It is
too intimidating going to the student health
centre or to the health centre in town.
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (one out of three failed.)
GREEN: Give project to VP Welfare to implement immediately.
 Votes: 111
 Positive: 77.4%
 Mean Rating: 3.99
Pass / Fail Ratings
Notes:
Can usually source free
condoms from many
places.
Distribution points to be
negotiated, and stocked.

6. Guild Outlet Pre-Order System
26
14
8
6
5 0
Introduce a pre-order system in Comida and
other Guild outlets to reduce queue times.
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (two out of three failed.)
GREEN: Give project to Guild President to implement.
 Votes: 59
 Positive: 67.8%
 Mean Rating: 3.85
Pass / Fail Ratings
Notes:
Also a Manifesto pledge
from LJT – pass to her to
put within delivery
project as democratic
data.

7. Bottled Beers in the Ram
49
18
4 200
The Ram should increase its selection of
bottled beers
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (one out of three failed.)
GREEN: Give project to Guild President to implement immediately.
 Votes: 73
 Positive: 91.8%
 Mean Rating: 4.51
Pass / Fail Ratings
Notes:
Action Points include:-
CAMRA membership.
Craft Beers.

8. #MyMilk Campaign
22
213
27
8
Start a guild #MyMilk campaign
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Automatic Fail.
AMBER: Allow to fail, but pass concept of fun or tongue-
in-cheek campaigns to Campaigns Working group to look
at methods of delivery.
 Votes: 63
 Positive: 38.1%
 Mean Rating: 2.44
Pass / Fail Ratings
Notes:
Student Ideas is not
intended to be ONLY
‘serious’ political ideas.
Fun is intended as an
explicit part of the
system.
In particular, no student
“wastes” staff time.

9. Staplers in the Library
3720
22 3 1
Put staplers and hole punches in the library
next to the printer
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (two out of three failed.)
GREEN: Give project to VP Education to implement immediately.
 Votes: 65
 Positive: 87.7%
 Mean Rating: 4.28
Pass / Fail Ratings
Notes:
Attached via cables for
security.
Reduces queue times
when paper-based hand-
ins are used.
Basic stationery.

10. UniCard Payments
27
12
5
8
7
2
Allow payments to be made with Unicards to
reduce queue times on all guild services
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral, fails two out of three tests
AMBER: Pass to Guild President to take action
 Votes: 61
 Positive: 64%
 Mean Rating: 3.62
Pass / Fail Ratings
Notes:
Similar schemes are
Mondex, Octopus, etc.
It is unlikely that the
method of payment
would reduce queue
times.
UniCards are not
contactless.

11. Campaigning Societies
29
15
201 2
The Guild Website should have a section
outlining upcoming campaigns from societies
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral rating (1 out of 3 passed)
AMBER: Pass to VP Activities for implementation.
GREEN: Pass to Campaigns Working Group – it’s their
direct responsibility and fits their aims.
 Votes: 49
 Positive: 89.8%
 Mean Rating: 4.33
Pass / Fail Ratings
Notes:
Co-ordination of the
Campaigns Network is
something CP&R has
been trying to do.
Societies resist our efforts
to help, as they regard it
as ‘controlling’ not
supporting.

12. Gluten-Free Wraps
20
16
4
2 10
Gluten free wraps made an option at the wrap
bar in DH1
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 out of 3 passed)
AMBER: Pass to Guild President to add to Healthy Eating
options already implemented
 Votes: 43
 Positive: 83.7%
 Mean Rating: 4.21
Pass / Fail Ratings
Notes:
Concerns about cross-
contamination for Gluten-
free service.
Other alternatives
mentioned.

13. Halls Study Areas
24
22
2
10
20
Birks Grange and other student
accommodations should have their own quiet
study areas
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 out of 3 tests passed)
AMBER: Pass to VP Welfare & Diversity to
investigate/implement where possible.
 Votes: 60
 Positive: 76.7%
 Mean Rating: 3.93
Pass / Fail Ratings
Notes:
On Campus self-catered
accommodation has no
central space.
Catered Accommodation
has social space.
Private Halls don’t have
social spaces generally.

14. Hand Sanitiser
29
14
6
4
3 0
Provide hand sanitiser dispensers around
campus - especially by computers
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 out of 3 passed)
AMBER: Pass to VP Welfare & Diversity to investigate / implement
GREEN: Pass to Campaigns Working group to widen scope to cover
all aspects of health on campus, inc. “Freshers’ Flu” phenomena.
 Votes: 65
 Positive: 78.4%
 Mean Rating: 4.18
Pass / Fail Ratings
Notes:
May already exist in some
buildings.
Staff illness has a cost in
lost hours and disruption
– this could assist in
lowering absence.

15. International Payments
18
2
2
1
1
2
The university should have an IBAN or swift
account to make tuition payment easier for
international students
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 out of 3 passed)
AMBER: Pass to Guild President to discuss with ISC/check
requirements with University and attempt to implement.
GREEN: Pass to I.S.C. to plan and act.
 Votes: 28
 Positive: 78.6%
 Mean Rating: 4.14
Pass / Fail Ratings
Notes:
No Comments
Low participation on
International
demographics at present
– Student Ideas
awareness lower in
group.

16. Microwaves and Kettles
81
20
5
6 21
Make microwaves and kettles available so
people can bring their own lunch to campus
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (2 out of 3 passed)
AMBER: Pass to VP Activities to implement with Campus
Services.
 Votes: 115
 Positive: 87.8%
 Mean Rating: 4.47
Pass / Fail Ratings
Notes:
A&V Mentioned again – a
single point is not
sufficient nor can ‘more
advertising’ help (use and
queues)
St. Luke’s mentioned
again.

17. Men’s Representative
38
7
4
12
162
9
Create a Men's Representative position
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 out of 3 passed)
GREEN: Pass to Elections Working Party for strategy on
advertising posts to encourage wider participation.
 Votes: 232
 Positive: 19.4%
 Mean Rating: 1.79
Pass / Fail Ratings
Notes:
The creation of Liberation
Campaigns Council
eliminated all single-issue
posts.
There is no Women’s Rep.
The problem lies in
encouraging men to take
the “softer” Roles.

18. Break

19. Sabb Reports
• 60 second Sabb Reports
– Guild President
– VP Activities
– VP Education
– VP Welfare & Diversity

20. Officer Reports
• 60 second Officer Reports
– Student Elections Officer – Elections Working
Party (term one) meeting

21. Break

22. Any Other Business
• Correcting failure
– No current failing Ideas or projects which
require Council votes.
• ‘Guild Budget’ Workshop
– Laver 825, 12:30-13:30 11-Nov-2015
– An hour before Guild Council
– Held by Finance Director and Commercial
Director
• Anything else from the floor?