GHUNDE GUIDE THOUSEHER BATATO SSS RHOLD EMAS KASA REGISTRMPLOYE(KASAAMBAHUNDERATION ER AND AMBAHAAY INCLER SSS LA AND PADOMESAY), LUDINGAWAYMENTSTIC WOG FAMILYT FOR ORKER Y DRIVEER,
Social Security System | SSS Kasambahay Guideline 2 I. REGISTRATION PROCEDURES A. For Domestic Worker – To Secure SS Number Fill‐out and submit Personal Record Form (SSS Form E‐1) at any SSS Branch or Service Office Submit photo copy and present original/certified true copy of any of the following Primary Documents: • Birth Certificate • Passport • Baptismal Certificate • Professional Regulation Commission Card • Driver’s License • Seaman’s Book In the absence of Primary Documents, submit photo copy and present original/certified true copy of TWO of the following Secondary Documents, BOTH should bear the name and at least ONE should indicate the Date of Birth: • ATM Card • Bank Account Passbook • Police Clearance • Birth/Baptismal Certificate of Children • Postal ID Card • Marriage Contract • Voter’s ID/Affidavit • NBI Clearance • Transcipt of School Records • ID Card issued by Local Government Units (e.g. Barangay, Municipal/City) (Please inquire from the SSS Branch for List of other Secondary Documents that may be accepted) In the absence of Primary/Secondary Documents, another option is to apply for Late Registration of Birth at the Office of the Local Civil Registrar (LCR) of the place of birth. If the required supporting document/s is/are not available at the time of registration, SS Number shall still be issued. However, the SSS Form E‐1 shall be stamped to indicate the non‐submission of Primary or Secondary Documents, which means that: • Membership Status of Domestic Worker is Temporary • The SS Number can only be used for contribution payment and employee reporting (by the Employer). • Submission of Primary or Secondary Documents is required for conversion of Membership Status to Permanent • Availment of SSS Benefits and Loans is only allowed for Permanent Membership Status, subject to qualifying conditions. Application for the Unified Multi‐Purpose ID (UMID) Card may be made if Membership Status is Permanent, and upon posting of at least (1) monthly contribution. The Application for Social Security Card Form (SSS Form E‐6) shall be used for this purpose.
Social Security System | SSS Kasambahay Guideline 3 B. For Household Employer – To Secure a Household Employer ID Number Fill‐out and submit Employer Registration Form (SSS Form R‐1) at any SSS Branch or Service Office ‐ No additional documents required Existing Household Employers who are still using their SS Numbers in the payment of contributions for Domestic Workers shall be provided with their Household Employer ID Numbers by the SSS Branch, which must be used in succeeding payments. The Household Employer ID Number is different from the Business Employer ID Number. II. REPORTING OF EMPLOYEES To Report a Domestic Worker (Kasambahay) for SSS Coverage The Household Employer shall fill‐out and submit the Employment Report Form (SSS Form R‐1A), together with the Specimen Signature Card (SSS Form L‐501) at any SSS Branch or Service Office ‐ No additional documents required ‐ However, if the Domestic Worker (Kasambahay) being reported for SSS coverage has not yet been issued an SSS Number • The Domestic Worker (Kasambahay) should fill‐out SSS Form E‐1 (Please refer to I‐A above) • The accomplished SSS Form E‐1 shall be simultaneously submitted with the SSS Form R‐1A • The Date of Employment of the Domestic Worker (Kasambahay) that shall be indicated by the Household Employer in SSS Form R‐1A shall be presumed correct by the SSS. However, SSS reserves the right to determine the veracity of the information submitted. • The basis of the Effective Date of Coverage is the Date of Employment and the start of the Household Employer’s obligation to remit the contributions for his/her Domestic Worker (Kasambahay). This is in accordance with SSS Circular 21‐V, pursuant to Republic Act 7655 issued in 1993. In case the Effective Date of Coverage is earlier than the Date of Registration • The Household Employer shall be required to submit a Statement of the Monthly Salaries received by the Domestic Worker (Kasambahay) starting from the Date of Employment indicated in SSS Form R‐1A • The Statement of the Monthly Salaries shall be the basis of the monthly contributions that have accrued. • Based on this Statement, the SSS shall compute for the Household Employer’s liability and issue to the Employer a Statement of Contributions and Penalties Due, which may be paid in cash or in installment. A Billing Letter shall be issued by the SSS to the Household Employer for this purpose. • Penalty is equivalent to three percent (3%) per month on unpaid contributions, as prescribed under Republic Act 1161, as amended.
Social Security System | SSS Kasambahay Guideline 4 III. PAYMENT PROCEDURES & SUBMISSION OF CONTRIBUTIONS COLLECTION LIST It is the responsibility of the Household Employer to pay the monthly contributions of the Domestic Worker (thru SSS Form R‐5) and to submit Contributions Collection List (SSS Form R‐3) covering said payment. 1. Fill‐out Contributions Payment Return Form (SSS Form R‐5) and pay at: • SSS Branches with Tellering Services, or • Accredited Collecting Banks 2. Payment is to be made monthly and payment due date shall be as follows: If 10th digit of the 13‐digit ER Number Ends in: Payment Deadline (Following the applicable month) 1 or 2 10th day of the month 3 or 4 15th day of the month 5 or 6 20th day of the month 7 or 8 25th day of the month 9 or 0 Last day of the month • Advance payments may be made, but said payments shall only be credited to the records of the Domestic Worker as they fall due. Payments made beyond the deadline are charged a Penalty of three percent (3%) per month. 3. Fill‐out and submit Contributions Collection List (SSS Form R‐3) quarterly, together with a copy of the SSS Form R‐5 (machine‐validated or with Special Bank Receipt). • SSS Form R‐3s covering the period/s for which advance payment/s were made may also be simultaneously submitted but shall be posted to the Domestic Worker’s account as they fall due. 4. The Contributions Collection List may also be submitted monthly and electronically through: • Enrollment in the SSS Web facility (www.sss.gov.ph), or • Participation in the e‐R3 (electronic R‐3) Program of the SSS FORMS are available at all SSS Branches and Service Offices or may be downloaded from the SSS Website (www.sss.gov.ph) For additional information, you may call 920‐64‐46 to 55 (Metro Manila only), or visit the nearest SSS Branch.