Proposed Resources Management System

Resources
Management System
(RMS)
UAE (Building and Infrastructure) Overtime Review

Park Rotana, Abu Dhabi

02 October 2011
Resources Management System (RMS) – UAE (Building and Infrastructure) Overtime Review| 02 October 2011 | 1

Presentation
I. RMS (Version 1) – Concept Design
Presenter: Emad Elshorbagy, CPS, PMP, PS, RMP

II. RMS (Version 1) - Live Demo
Presenter: Maritess Eguia, Ph.D.


Presentation

I. RMS (Version 1) – Concept Design


What is RMS
‘R’ ‘M’ ‘S’ stands for Resource Management System

RMS is an innovative approach of managing the
mobilization and demobilization of resources
between projects and HR.

RMS includes a Software, User Manual and Procedures

The software is web-based and linked with ERP


Resource Life Cycle:

Future Resource (Forecast)

Baseline
Planned Mobilization Date

Planned Demobilization Date
Forecast
Forecast Mobilization Date

Forecast Demobilization Date



Future Resource (Forecast)



Forecast Mobilization Date




Requested Resource

Mobilization
Request



Requested Mobilization Date
2 Months for Labour
3 Months for Staff
4 Months for Senior Staff



Actual Resource



Actual Mobilization Date




Actual Resource




Extension Request


Notification of
Demobilization

Actual Resource







Demobilized Resource




Actual Demobilization Date


HLG Resources Management System
Welcome admin Change Password Logout
Project Details

Please Select
UAE
Abu Dhabi
Baseline
Building
Forecast
275
Mobilization
276

278 Non-HLG Actual
279
Extension
280

281 Demobilization
HMR 828
Reports


HLG Resources Management System
Welcome admin Change Password Logout
Project Details

Please Select
UAE
Abu Dhabi
Baseline
Building
Forecast
275
Mobilization
276

278 Actual
279
Extension
280

281 Staff Allocation Demobilization
HMR 828
Mobilization & Demobilization Reports
Histogram
Look-ahead


250

Steel Fixers Site XYZ

3000
200

2250
150

1500
100

750
50

0

Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Baseline Actual Forecast


300

Steel Fixers All Sites
250

200

150

100

50

0
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

Baseline Actual Forecast


The System Objectives

• Automating the Mobilization & Demobilization process.

• Monitoring & Controlling the process against Budget (Baseline)

• Optimizing Resource usage.

• Assisting in Long Term and Strategic Planning

• Allowing for What-If Scenarios

• Assisting indentifying proposed staff for projects under tendering


Presentation

II. RMS (Version 1) – Live Demo


Thank you.


Objective

To ensure that on-going projects are equipped with pre-agreed
budgeted resources to meet timetables and milestones in
accordance with the stated contractual obligations and in
compliance with organizational policies.
To keep a record of resources for both deployed and released against
each budget item/resources to eventually assess availability of
resources and accurately plan staff and labor resource
requirements.
To standardize the process of communicating reports electronically on
manpower requisitions on the basis of site mobilization and
demobilization plan and maintain a consolidated database of the
overall manpower data inclusive of the project sites, business units
and corporate offices.
Note: This has reference to the Manpower Deployment on RMS


RMS- Key Features

 Baseline
 Forecast
 Mobilization
 Actual
 Demobilization
 Extension
 Report

Page 12 – RMS User Guide


The Baseline

 The Baseline Plan will
be maintained as the
baseline for all
Updated (Working)
Contract Schedules.
 This shall be
developed to
accurately reflect the
Contract requirement
for each specific
project.



The Forecast

 Forecast Resources
are based from the
Project Completion
Plan of a fully-
resourced Clause 14
program, to generate
the 2-months/8-weeks
look ahead.
 The Forecast shall be
aligned with the
Target Schedule
which is a realistic
and achievable
improvement against
the Contract/Baseline
Schedule.


The Mobilization Notifications
 Project Resources
mobilization is a function
provided in the form of
new mobilization
notifications pre-
determined through
Resource Calendar Start
and End dates, for
scheduling, tracking and
resource allocation.
 The pull-down menu of
Job Family and Master
Trade are resources
dictionary built-in the
RMS are mapped on
ERP-HR Trades List.



The Actual Resources
 Actual Resources
screen shows the
actual number of
resources on board
for each project.

 The actual resources
can also be viewed
through the search
engine from project
start date up to the
specified cut-off date.



The Demobilization Notifications
 The Demobilization
Notifications portrays
the staff and labor
release plan, to enable
the Operations Team
to extract the
necessary manpower
required from
alternate HLG projects
in order to
complement the
existing manpower at
critical location(s) so
as to restore
efficiency and
increase productivity.


The Extension Request
 The Extension Request
feature provides an
option to extend
resources beyond the
prescribed
demobilization dates.
 Upon confirmation the
selected resources shall
be removed from the
released list of the
Demobilization Screen
with the corresponding
extension specified on
the Calendar Dates.



The Reports
Page 28 – RMS User Guide  The Reports are classified as
Staff Allocation Report,
Mobilization & Demobilization
Report, Look Ahead Report
and Reports in Histograms.
 Each report type can be
generated with the filters
provided such as the Resource
Type (All, HLG, Non-HLG),
Category (All, Staff, Labor), in
accordance with the Job
Family, Master Trade,
Employee Code, Employee
Name, Start Date, Roles etc.
 Report Titles can also be
customized for each use.


Pilot Project
HLG 280
ARZANAH MEDICAL CENTRE


RMS Version 2
Phase II
Additional Features of the RMS

 Budget
 Actual Cost
 Budget At Completion
 Cost At Completion
 Estimate At Completion
 Contract Charges
 Variance


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