When did you stop reading email? New ways of enterprise collaboration - Thomas Becker

•

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Everybody knows phrases like “did you get my email”, “Can you send me the latest version of the document?”, “I cannot access that information right now!”, “my inbox is full!” and many more very well, and honestly, when did you stop following all your email threads? In private we have fun using WhatsApp, skype, SMS, social media streams like facebook, xing, linkedin and share data through dropbox, iCloud and so on. Nevertheless, in business, we are writing, answering and forwarding complex emails with questionable distribution lists and gigabytes of redundant attachments. Thomas Becker will give an insight, how Document Future AG faces the challenge of improving internal and external communications and document sharing using a collaborative purely cloud based infrastructure.

Business

Document Future AG
• Swiss/German
So.ware
Company

• 25
People
spread
over
6
Oﬃces

• Document
Lifecycle
Management

• Empowering
Cloud
Services
@
T-‐Systems

Mission
Leading
Document
Future
AG

into

The
Cloud
Era

Status Quo:
Frustra6on
• E-‐Mail
Overload

• Massive

FragmentaJon
of

InformaJon

Uniﬁed
Communica6on
• Messaging

• Content
Sharing

• Workﬂow
&
Approval

• Social
Networking

• Central
Data

Repository

• MulJ
Device
Support

• Privacy
&
Enterprise

Security

• AcquisiJon
of
Core

So.ware
Development

and
IP
Rights

• Double
Number
of

Employees
and
Oﬃces

• Heterogenous

Infrastructure

• Challenge:

doculife®
2.21
Q2/16

Challenge 2016
Hamburg

Villingen

Bonn

Zürich

Zug

Freiburg

Dresden

•  Combines
common

Workplace
AcJviJes
in

one
Place

•  Universal
Inbox

•  Single
Source
of
Truth

eliminates
DuplicaJon

and
InformaJon

Overload

•  MulJ
Device

•  Enterprise
Security

Vmoso

Vmosonizing
Document Future AG
• Project
Focus

• Team
Decision

• Setup
Task
Force

Team

• Only
few
Rules

• IntegraJon
by

Hyperlinking

• Regular
Feedback

Sessions

Vmoso @ Ac6on
• Push
NoJﬁcaJons

• Discussions
by

Topic

• Latest
/
Important

show
on
Top

• AcJvity
Stream

• Hyperlinking

• Filter
&
Search

• Improved

Transparency

• Reduced
E-‐Mail
Traﬃc

• Removed
Redundancy

• Saved
Time
to
focus
on

things
that
really

ma]er

• Improved
ProducJvity

• Supported
by
the
Team

Company Resumé
doculife®
2.21
went

produc;ve

25th
June
2016

• Average
#
of
Topics
is
25
-‐
30

• 87
%
think,
that
Vmoso
is
helpfull

• 34
%
say,
E-‐Mail
Traﬃc
dropped
by
25
%

• 22
%
say,
E-‐Mail
Traﬃc
dropped
over
50
%
(Me
included)

• 35
%
say,
they
save
more
than
30
min
/
day

• 15
%
save
more
than
1
hrs
/
day
(Me
included)

Team Survey
@ 5 Month

•  I
can
work
more
ﬂexible

•  I
save
Time

•  I
have
a
be]er
Overview
of

my
Company

•  I
can
directly
interfere
and

interact

•  I
feel
be]er
organized

•  Ist
fun!

•  I
can
feel
the
„HU!“
in
my

Company

Personal Resumé – HU!
HU!

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When did you stop reading email? New ways of enterprise collaboration - Thomas Becker

2. Document Future AG • Swiss/German So.ware Company • 25 People spread over 6 Oﬃces • Document Lifecycle Management • Empowering Cloud Services @ T-‐Systems

3. Mission Leading Document Future AG into The Cloud Era

5. Status Quo: Frustra6on • E-‐Mail Overload • Massive FragmentaJon of InformaJon

6. Uniﬁed Communica6on • Messaging • Content Sharing • Workﬂow & Approval • Social Networking • Central Data Repository • MulJ Device Support • Privacy & Enterprise Security

7. • AcquisiJon of Core So.ware Development and IP Rights • Double Number of Employees and Oﬃces • Heterogenous Infrastructure • Challenge: doculife® 2.21 Q2/16 Challenge 2016 Hamburg Villingen Bonn Zürich Zug Freiburg Dresden

8. •  Combines common Workplace AcJviJes in one Place •  Universal Inbox •  Single Source of Truth eliminates DuplicaJon and InformaJon Overload •  MulJ Device •  Enterprise Security Vmoso

9. Vmosonizing Document Future AG • Project Focus • Team Decision • Setup Task Force Team • Only few Rules • IntegraJon by Hyperlinking • Regular Feedback Sessions

10. Vmoso @ Ac6on • Push NoJﬁcaJons • Discussions by Topic • Latest / Important show on Top • AcJvity Stream • Hyperlinking • Filter & Search

11. • Improved Transparency • Reduced E-‐Mail Traﬃc • Removed Redundancy • Saved Time to focus on things that really ma]er • Improved ProducJvity • Supported by the Team Company Resumé doculife® 2.21 went produc;ve 25th June 2016

12. • Average # of Topics is 25 -‐ 30 • 87 % think, that Vmoso is helpfull • 34 % say, E-‐Mail Traﬃc dropped by 25 % • 22 % say, E-‐Mail Traﬃc dropped over 50 % (Me included) • 35 % say, they save more than 30 min / day • 15 % save more than 1 hrs / day (Me included) Team Survey @ 5 Month

13. •  I can work more ﬂexible •  I save Time •  I have a be]er Overview of my Company •  I can directly interfere and interact •  I feel be]er organized •  Ist fun! •  I can feel the „HU!“ in my Company Personal Resumé – HU! HU!

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