Best Practices for Welcoming New Employees

1. Best Practices
for Welcoming
New Employees
Presented by:

2. At one time or another, many
companies have struggled
with employee satisfaction and
retention. It is all too easy to focus
on the goals of production and
the needs of the client, leaving
employees feeling undervalued
and unmotivated. Without setting
priorities to cultivate a healthy
work environment for your staff,
it is likely that your company will
also face difficulty in retaining
satisfied employees.
The positive environment you
create for your employees
should start on their very first
day in your office, if not sooner.
From the moment your offer
for hire is accepted, your new
employee should feel like a
valued member of the team. In
order to make each new hire
feel welcomed and comfortable
in their new environment, it’s
important to prepare a positive
onboarding experience.
Create a postive
environment the
very first day, if
not sooner.

3. Before Their First Day
The interaction you have with your new employees prior to their
first day in the office sets the tone for the working relationship you
will have. Set them up for success by providing them with the tools
to assimilate into the company culture seamlessly. Doing so will
prevent a disturbance in the flow of your office and will also give
them an opportunity to thrive from day one. It’s in the best interest
of the company to ensure that each new hire is fully prepared to
jump right into the role for which they’ve been hired as quickly as
possible. The following are some ways to prepare and welcome
your new employee.
Communicate the Agenda
Many new hires arrive for their
first day of work feeling a bit of
uncertainty, especially if the hiring
staff has not provided adequate
information about what’s expected
of them. Initiate an open line of
communication with your new hires
that provides important details and
encouragement to ask questions.

4. Set up the Workspace
Nothing feels worse for a new hire than
showing up to the job on day one and
not having anywhere to sit or work.
Demonstrate the value you place in
your employees by taking the time to
setup a workspace for your new hire
before they even start in the office. It
will make them feel welcomed on their
first day, and will also encourage them
to get settled and ready to work.
Give Them a Welcome Gift
A little gift goes a long way. A small
plant, a coffee mug with the company
logo, a gift card, or a little basket of
goodies with a card signed by the
team will make any new hire feel at
home in the office.
Provide tools,
resources, and
a comfortable
workspace to
help your new
employee feel
more comfortable.

5. During Week One
The first week is usually the hardest for new hires. It’s an unfamiliar
environment with lots of names to remember, protocols to learn
and schedules to which they have to adjust. Make the first week
easier for your new employees by doing the following:
Give the Tour
Show your new hires the lay of the land
by personally showing them around
the office and introducing them to
their new coworkers. Taking the time
out of your schedule to do this first
step yourself will go a long way to
demonstrate how much you value each
member of your team.

6. Plan an Orientation
There is a lot to learn in that first week,
so don’t skip the orientation for new
employees. Designate members of
your current team to be part of the
“welcome wagon” who can give the
new employee the rundown on the
company culture. It will give them
a better understanding of what’s
expected of them and their place
within the company.
Set a Managers’ Meeting
If you are not going to be the person
directly dealing with your new hire on
a daily basis, schedule a meeting with
the managers with whom they’ll be
working most. It’s important for your
new hire to establish relationships with
team leaders so they feel comfortable
to ask questions and resolve any
potential conflicts.
Taking the right
steps in the first
week sets the tone
for your new hire.

7. The most important work in
making your new employees
feel welcomed takes place in the
week following their first day
in the office and the week that
follows. But don’t drop the ball
after that first week. Ensure that
your new hire is ready to thrive in
the company culture by planning
ahead for training, job shadowing
and, most importantly, feedback.
Schedule a review of their
first 90 days, but also allow
them to offer feedback on the
experience as well. A business
relationship is a two-way street.
In order to increase employee
retention and satisfaction,
you must be willing to give as
much as you hope to receive.
The first week is
important, but
don’t abandon your
new employee in
the coming weeks
and months.

8. Use iSolved
Hire, a robust
applicant-tracking
and onboarding
solution!
The iSolved Hire add-on within
makes it easier to start the
process of bringing on new hires.
All information is stored in a
single system and is accessible
from anywhere, eliminating the
stack of paperwork that many
new employees must fill out on
their first day.

9. www.isolvedhcm.com
Learn more about adding iSolved
Hire to your platform by visiting
www.isolvedhcm.com/hire