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June 8-12 WEEK 2 ANALYSIS
1
Week 2
The survey for week 2 went well. In this analysis I will be breaking down the questions
and how the customers responded to these questions. At the end of the analysis, I will
give my conclusion with the way the questions were answered and give by feedback on
how the survey can be even better.
Question 1
The first question was self explanatory. This question asks “How did you contact us?”
(Department of Revenue)Since the majority of the interns were doing surveys via
phone, the data concludes that 3,376 responded to this question and 3,236 (95.9%) of
customer s took the survey via telephone call and 140 (4.1%) of customers tookthe
survey via walk-in this week. Since this question was self explanatory our supervisors
and trainers told us not to ask this question to the customers.
Question 2
This question asks “What was the representative’s name or agent ID. With this
question, only 2,930 customers answered the question while 487 did not however,
some of the responses that were answered had N/A (no answer). Most of the callers
answered this question with both the name and the agent ID, some answered with just
the name, and some was with just the agent ID.
Question 3
Question 3 of this survey asks “What letter grade would you give to rate your
satisfaction with the wait time before speaking to a representative?” When I asked this
95.9%
4.1%
How did you contact us?
Telephone
Walk-in
June 8-12 WEEK 2 ANALYSIS
2
question, I usually would tell the callers the grading scale from A-F with A being the
best and F being the worst. For this question, there was 3,405 responses and 2,172
(64%) customers gave wait time an A, 663 (20%), gave a B, 342 (10%)gave a C, 145 (4%)
gave a D and 83 (2%) gave an F. Below shows the percentage of the customer
responses.
Question 4
Question 4 asks, “What letter grade would you give to rate your overall satisfaction
with the customer service you received?” With this question, I asked this the same way I
did in question 3. This question had 3,401 responses and 3,109 (91%)customers gave
wait time an A, 228 (7%) gave a B, 36 (1%) gave a C, 18 (0.5%)gave a D, and 10 (0.3%)
gave an F.
Question 5
Question 5 was the last question of the survey. This question asks “What is the main
reason for how you rated your overall satisfaction?” The question is asking the reason
for the caller’s grading. We had 3,338 responses and according to the data, the only
negative thing I see was the wait time and automotive system being too long along
with the wait time being from 30 minutes to an hour. Also a few customers (not many)
thought that the representative was either rushing the call or was not in a positive
mood during the survey call. But overall, the customers thought that the representative
was very helpful, nice, friendly, and did a good job with the customer.
A
64%
B
20%
C
10%
D
4%
F
2%
Wait Time Satisfaction Grades
June 8-12 WEEK 2 ANALYSIS
3
Conclusion
Most of the customers were very satisfied with the customer service that was received
with the Department of Revenue in week 2. Question 3 and 4 a lot of customers had a
hard time understanding the grading scale either because there was no E in the scale
or they were use to being asked for numbers instead of letters. So we need to find a
way to differentiate those two questions. Also, some of the customers felt that
question 4 and 5 were the same question and gave the same response instead of
giving more detail with question 5.
New Questions
For the new survey questions I have several questions that were based on the
comments and facts from the customers. As I was giving the surveys, I noticed that
some of our callers called from other states. One of the callers that I spoke to called
from New York and had gave a complement for the Department of Revenue so one of
my questions were, Compared with Department of Revenue in other states, how would
you rate the NCDOR? (1-10 scale) Some other questions I came up with were; What are
some things the DOR can work on? What are some things that the DOR did well? Any
additional comments, concerns, or feedback? When calling the Department of Revenue,
how well would you rate the efficiency of the representative or agent? (1-10 scale) Did
the Department of Revenue meet your expectations after contacting them? Another
question that I came up with was based off the response that some of the callers had
about being transferred and calling more than once. How many times have you called
or was transferred today? How long was your wait time today?

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Week2Anaysis.AshleySnipes

  • 1. June 8-12 WEEK 2 ANALYSIS 1 Week 2 The survey for week 2 went well. In this analysis I will be breaking down the questions and how the customers responded to these questions. At the end of the analysis, I will give my conclusion with the way the questions were answered and give by feedback on how the survey can be even better. Question 1 The first question was self explanatory. This question asks “How did you contact us?” (Department of Revenue)Since the majority of the interns were doing surveys via phone, the data concludes that 3,376 responded to this question and 3,236 (95.9%) of customer s took the survey via telephone call and 140 (4.1%) of customers tookthe survey via walk-in this week. Since this question was self explanatory our supervisors and trainers told us not to ask this question to the customers. Question 2 This question asks “What was the representative’s name or agent ID. With this question, only 2,930 customers answered the question while 487 did not however, some of the responses that were answered had N/A (no answer). Most of the callers answered this question with both the name and the agent ID, some answered with just the name, and some was with just the agent ID. Question 3 Question 3 of this survey asks “What letter grade would you give to rate your satisfaction with the wait time before speaking to a representative?” When I asked this 95.9% 4.1% How did you contact us? Telephone Walk-in
  • 2. June 8-12 WEEK 2 ANALYSIS 2 question, I usually would tell the callers the grading scale from A-F with A being the best and F being the worst. For this question, there was 3,405 responses and 2,172 (64%) customers gave wait time an A, 663 (20%), gave a B, 342 (10%)gave a C, 145 (4%) gave a D and 83 (2%) gave an F. Below shows the percentage of the customer responses. Question 4 Question 4 asks, “What letter grade would you give to rate your overall satisfaction with the customer service you received?” With this question, I asked this the same way I did in question 3. This question had 3,401 responses and 3,109 (91%)customers gave wait time an A, 228 (7%) gave a B, 36 (1%) gave a C, 18 (0.5%)gave a D, and 10 (0.3%) gave an F. Question 5 Question 5 was the last question of the survey. This question asks “What is the main reason for how you rated your overall satisfaction?” The question is asking the reason for the caller’s grading. We had 3,338 responses and according to the data, the only negative thing I see was the wait time and automotive system being too long along with the wait time being from 30 minutes to an hour. Also a few customers (not many) thought that the representative was either rushing the call or was not in a positive mood during the survey call. But overall, the customers thought that the representative was very helpful, nice, friendly, and did a good job with the customer. A 64% B 20% C 10% D 4% F 2% Wait Time Satisfaction Grades
  • 3. June 8-12 WEEK 2 ANALYSIS 3 Conclusion Most of the customers were very satisfied with the customer service that was received with the Department of Revenue in week 2. Question 3 and 4 a lot of customers had a hard time understanding the grading scale either because there was no E in the scale or they were use to being asked for numbers instead of letters. So we need to find a way to differentiate those two questions. Also, some of the customers felt that question 4 and 5 were the same question and gave the same response instead of giving more detail with question 5. New Questions For the new survey questions I have several questions that were based on the comments and facts from the customers. As I was giving the surveys, I noticed that some of our callers called from other states. One of the callers that I spoke to called from New York and had gave a complement for the Department of Revenue so one of my questions were, Compared with Department of Revenue in other states, how would you rate the NCDOR? (1-10 scale) Some other questions I came up with were; What are some things the DOR can work on? What are some things that the DOR did well? Any additional comments, concerns, or feedback? When calling the Department of Revenue, how well would you rate the efficiency of the representative or agent? (1-10 scale) Did the Department of Revenue meet your expectations after contacting them? Another question that I came up with was based off the response that some of the callers had about being transferred and calling more than once. How many times have you called or was transferred today? How long was your wait time today?