The document outlines the introduction of a Waqf computerization project aimed at digitizing waqf records and improving the management of waqf estates through a comprehensive online system. It includes detailed descriptions of the project components, such as pre-digitization, scanning, data entry, and FAQs for technical personnel involved in the implementation. The document serves as a guide for state waqf boards on how to effectively use the Waqf Management System Interface (WAMSI).

1. Introduction of
Waqf Computerization Project
to
the Technical Manpower
deployed at
State/UT Waqf Boards
Prepared by
Project Management Unit (Waqf)
National Informatics Centre (HQ)
NEW DELHI-110003
Phone # 011-24305348
Fax # 011-24305347
Email: nicpmu@wakf.gov.in
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2. Table Of Contents
About Waqf ………………………………………………………………… 3
Project Website ……………………………………………...…………….. 3
WAMSI Project ………………………………………….…………………. 4
Digitization Work
o Pre-Digitization Work …………………………………………..…… 5
o Scanning Work …………………………………………..……..…… 5
o WAMSI-BDU ……………………………………………….……..…. 6
o WAMSI-DMS …………………………………………………………. 7
WAMSI Online System ………………………………………..………….... 7
o WAMSI Registration Module
o WAMSI Return Filing Module
o WAMSI Leasing Module
o WAMSI Litigation Module
Frequently Asked Questions (FAQs) …………………………………..… 9
Appendix A
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3. ‫وﻗﻒ‬WAQF
Once Waqf Always Waqf !
The word "Waqf" has its origin in the Arabic word "Waqufa" meaning thereby to detain or to hold. or tie up.
History says that once Khalifa Omar acquired a piece of land in Khaibar and asked the Prophet Mohammed
(SAW) as how best to make the most pious use of it. The prophet said "Tie up the property and devote the
usufruct to the welfare of human beings, and it is not to be sold or made the subject of gift or inheritance,
devote its produce to your children, your kindred and the poor and in the way of Allah".
So, Waqf is the permanent dedication by a person professing Islam, of movable or immovable property for
any purpose recognized by the Islamic law as pious, religious or charitable.
Project Website: http://waqf.gov.in
Monthly Progress report of
All SWBs
Implementation Status of SWBs
where WAMSI work is going on
Good Practices for Pre-
Digitization & Scanning
work
Download Guidelines for WAMSI-
DMS & BDU, User Manuals, FAQsInformation, Reports Format,
Clarifications related to
SWBs
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4. Project WAMSI: A Snapshot
Waqf Records
Computerization
Establishment
of CCF at SWBs
WAMSI On-line WAMSI DMS
(Digitizing Waqf
Docs)
Waqf Estate &
Waqf
Properties
Annual Return
Submission
Leasing of Waqf
Properties
Litigations
Tracking
Identification of
Waqf & Waqf
Properties
BDU runs Scanned
Documents along
with Metadata
Computer Room
Set up
Internet
Connectivity
Technical
Manpower (2)
Deployment
BDU Outputs
import
in WAMSI DMS
Metadata Creation
&
Documents
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5. Introduction to WAMSI
WAMSI Project work comprises of 2 major activities:
1. Digitization Work (Digitizing Waqf Documents & their Storage)
a. Pre-Digitization Work
b. Scanning Work
c. WAMSI-Bulk Data Updation Utility (BDU)
d. WAMSI-Document Management System (DMS)
2. Data Entry in WAMSI-Online System
1. Digitization Work: It is divided into 4 sub-activities:
a. Pre-Digitization Work: The activity of keeping all the relevant Waqf Property
Documents of a particular Waqf Estate (i.e., Auqaf Register Serial No. wise) in a single
Physical Folder is called as Pre-Digitization Work. It also includes the activity of
pasting/printing the Metadata Sheet* (covering Metadata Fields) on Front Cover of each
Physical Folder, duly filled-in as per information contained in the Documents kept inside
it. *To View Metadata sheet please refer Appendix 1
The Type of the Waqf Property Documents may be of the type which can
establish the Ownership Right to SWB and can be produce in Court of Law as a proof of
ownership at the time of any dispute. For example, Waqf Deeds (WD); Waqf
Registration Forms (REG); Mutation Records, Revenue Records, Municipal Records
(RoR); Gazette Publications (GZ), Survey Commissioner Records (SRV); Layout/Area
Maps (MAP); Land Possession Certificate [LPC];etc.
This work is to be carried out by the Staff of the State Waqf Boards with the
monitoring of Technical Manpower while this has to be carried out by Technical
Manpower themselves if the number of Immovable Properties in that SWB is lesser in
numbers. The Pre-Digitization work should be done according to the ‘Good Practices’*
issued by NIC-PMU(Waqf). *Please refer http://waqf.gov.in/goodpractice/goodpractice.php
Example Folder of Tamil Nadu SWB Metadata Sheet pasted over the Folder
Property Documents kept in the Folder A complete Ex. of Pre-Digitization work
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6. b. Scanning Work: The activity of Scanning should be done only when the Pre-
Digitization work get 100% completed. The scanning work primarily will be done by
NICSI empanelled scanning Agency. However, The SWBs which is having lesser
number of Immovable Properties, the Scanning work will be executed by Data Entry
Operator under the Supervision of Assistant Developer. The scanning work should be
done according to the ‘Good Practices’* issued by NIC-PMU(Waqf).
*Please refer http://waqf.gov.in/goodpractice/goodpractice.php
c. WAMSI-BDU: WAMSI-BDU has been designed to capture Metadata Fields of Waqf
Estate & upload related Scanned Documents of that particular Waqf Estate. The NICSI
empanelled agency will do the Data Entry in WAMSI-BDU simultaneously with the
scanning of the Waqf Property Documents. However, in case of SWBs having lesser
number of Waqf Properties the Data entry in WAMSI-BDU will be performed by the
Technical Manpower. The initial & main page of WAMSI-BDU is shown below taking the
example of M.P. Waqf Board
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7. d. WAMSI-DMS: is an off-line System which is installed in the State Waqf Board’s PC
exclusively dedicated for the Software. The installed WAMSI-DMS is meant for storing
scanned Documents (Waqf Properties Documents) with searching capabilities
introduced through WAMSI-BDU Utility. This System will be installed by the Assistant
Developer following the guidelines laid by NIC-PMU(Waqf) Team. The Screen shot of
WAMSI-DMS login page & Home page of M.P. Waqf Board as an example is shown as
below:
2. WAMSI-Online System: is an Internet based System comprising four Modules
(Registration, Leasing, Return and Litigation). Both the Technical Manpower (AD &
DEO) has been given the responsibility of Data Entry in WAMSI-Online System. The
Assistant Developer has also given the additional responsibility of verifying the data entered
by DEO on a regular sampling basis. The URL of WAMSI-Online System is
http://waqf.gov.in/wamsi and the credentials to log in the first Module i.e. WAMSI
Registration Module for test/practice will be conveyed to you over phone:
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8. The Training of all the Modules is provided by NIC-PMU(Waqf) team over the phone on a
continuous basis. Therefore, Technical Manpower needs to get the phone arranged with
STD facility in CCF room from their respective SWBs. The credentials for other modules will
be provided later on by NIC-PMU(Waqf). The Snapshot of WAMSI Online System is shown
as below:
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9. FAQs
Question: What is Waqf Estate in WAMSI?
Answer: Waqf Estate acts as a container which encapsulates Immovable & Movable
Properties along with the information of Property Management based on single
auqaf register serial no. maintained by SWBs. We consider Waqf or Waqf Estate
as same term.
Question: Define Waqf ID?
Answer: Waqf ID Consists of 8 Characters. The first 2 characters comprise of the State
abbreviation (e.g. MP for Madhya Pradesh) & remaining 6 characters are the
Unique Auqaf Register Serial Number. SWB should follow uniformity while
composing Waqf ID
Question: What are the various Scenarios for Composition of Waqf ID?
Answer: Various Scenarios for composing Waqf ID are:
Scenario 1 (Single Auqaf Register maintained across a State)
If a Single Auqaf register is maintained in a State Waqf Board then the 6
characters can be formed taking the serial number of Auqaf register starting from
1. For e.g. if 1893 is an serial number entry of a single Auqaf Register maintained
by U.P. Sunni Waqf Board then, the 6 digits to be chosen are 001893. In this
scenario the Waqf ID generated for a particular Waqf Estate with Auqaf Register
serial no 1893 will be UP001893
Scenario 2: (Auqaf Register maintained district wise in a State) (a or b any)
a. Taking the above example, If separate Auqaf Registers are maintained for
different districts then a unique prefix code can be used (e.g. 01 for Allahabad, 02
for Aligarht etc. preferably the Census Code) adding with remaining 4 digits of
serial no. In this scenario the Waqf ID generated for a particular Waqf Estate with
Auqaf Register serial no 1893 in Allahabad district will be UP011893
b. If separate Auqaf Register is maintained for different districts then a unique
prefix code can also be used defined by the User/SWB (e.g. AL for Allahabad,
AG for Aligarh etc.) adding with remaining 4 digits of serial no. In this scenario the
Waqf ID generated for a particular Waqf Estate with Auqaf Register serial no
1893 in Allahabd district will be HRAL1893
Question: What are the steps Technical Manpower needs to follow to select one of
the scenarios mentioned above?
Answer: Technical Manpower need to ask State Waqf Board officials as how Auqaf
Register is maintained in their State. Post that, he should select one of the above
scenario & inform NIC-PMU(Waqf) team about the selection. In case of Scenario
2 selection, he should send the list of codes described above to NIC-PMU(Waqf)
team.
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10. Appendix – A
Waqf ID**
SN F I E L D N A M E WAQF BOARD
1 Waqf Classification** ( √ ) Sunni Shia
2 Waqf Type** ( √ ) Use Fisabilillha Allal-Aulad
3 Waqf Scheme (Description of
Scheme of Administration of Waqf)
4 Waqf Name**
5 Waqf Regn. (Auqaf Register) No. Regd. Date Existence Date
6 Waqf Gazetted** (Y/N) Gazette No. Page No. Date of Publication
7 Waqif Name*
8 Waqif Father/Husband’s Name*
9 Waqif Address*
(with City & District)
10 Management of Waqf** ( √ ) Waqf Board Management Committee (MC) Mutawalli
11 Mutawalli Name*
12 Mutawalli Father/Husband’s Name
13 Mutawalli Address*
(with City & District)
14 MC President Name & Address*
(with City & District)
15 MC Secretary Name & Address*
(with City & District)
16 MC Member Name(s)
17 MC File Details No. Approval Date Expiry Date
18 Movable Properties Details
(Name, Type, Location, etc for each
Property)
Immovable Property Details (Property # 1)
(i) Property Name*
(ii) Land Type** (Plot / Shop / Agriculture Land / Mosque /Graveyard/_________________________)
(iii) Property Boundaries
(E, W, N, S)
(iv) Area with Unit* Area Unit
19
Fill given below fields if this is a RURAL Property Fill given below fields if this is a URBAN Property
District/City** –
District/City** -
Sub-District** –
Sub-District** -
Village-PO** –
Town** -
Khata No. –
Ward No./Municipal Area -
Khasra/Khewat No. –
Road/Lane No. & Name -
Amsom/Door/Plot No. –
House No./Plot No. -
Lease/Patta No. –
Nearest Milestone -
20 Property Current Status*( √ ) Encroached
Under
Litigation
Alienated
Free Title
(Non Encumbered)
Other Details
___________________
21 Estimated Value on Date Value Rs. Date
22 Field Survey Details with
Date
(Signature with Date)
Name:__________________
Note: Additional Sheet(s) for more Immovable Properties (Details from S.No.19 to 22 for each property)
AND Additional Sheet(s) for more Movable Properties (Details as per S. No. 18) v3.0
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11. Immovable Property Details
Property #
Immovable Property Details
(v) Property Name*
(vi) Land Type** (Plot / Shop / Agriculture Land / Mosque /Graveyard/_________________________)
(vii) Property Boundaries
(E, W, N, S)
(viii)Area with Unit* Area Unit
19
Fill given below fields if this is a RURAL Property Fill given below fields if this is a URBAN Property
District/City** –
District/City** -
Sub-District** –
Sub-District** -
Village-PO** –
Town** -
Khata No. –
Ward No./Municipal Area -
Khasra/Khewat No. –
Road/Lane No. & Name -
Amsom/Door/Plot No. –
House No./Plot No. -
Lease/Patta No. –
Nearest Milestone -
20 Property Current Status*( √ ) Encroached
Under
Litigation
Alienated
Free Title
(Non Encumbered)
Other Details
___________________
21 Estimated Value on Date Value Rs. Date
22 Field Survey Details with
Date
Immovable Property Details
Property #
Immovable Property Details
(ix) Property Name*
(x) Land Type** (Plot / Shop / Agriculture Land / Mosque /Graveyard/_________________________)
(xi) Property Boundaries
(E, W, N, S)
(xii) Area with Unit* Area Unit
19
Fill given below fields if this is a RURAL Property Fill given below fields if this is a URBAN Property
District/City** –
District/City** -
Sub-District** –
Sub-District** -
Village-PO** –
Town** -
Khata No. –
Ward No./Municipal Area -
Khasra/Khewat No. –
Road/Lane No. & Name -
Amsom/Door/Plot No. –
House No./Plot No. -
Lease/Patta No. –
Nearest Milestone -
20 Property Current Status*( √ )
Encroached
Under
Litigation
Alienated
Free Title
(Non Encumbered)
Other Details
___________________
21 Estimated Value on Date Value Rs. Date
22 Field Survey Details with
Date
(Signature with Date)
Name:__________________
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12. INSTRUCTIONS FOR FILLING-UP METADATA FORM
This duly filled in Metadata Form (manually) will also help in entering Data in WAMSI
Registration Module (WAMSI-Regn.) apart from its usage in WAMSI Document
Management System (WAMSI-DMS)’s Bulk Data Updation (BDU) Utility.
• All the Fields marked with * are Mandatory. However if the User doesn’t have the
required information he can write ‘Information not Available’ in the mandatory field,
but the missing data have to be edited in WAMSI System afterward to have an
updated Database.
• All the Fields marked with ** are Mandatory. User cannot skip these fields.
• Collect maximum Information from the Actual Waqf Properties Site/Properties
Documents/Mutawalli’s in order to prepare up-to-date inventory of Waqf.
• Use additional sheets if there is more than one Waqf Property in a Waqf (i.e., Waqf
Estate). Fill Information from S.No.19 to S.No.22 (in case of Immovable Properties)
and S.No.18 (in case of Movable Property).
How to write Waqf ID?
First 2 digits are State Abbreviations and rest 6 digits are Auqaf Register Serial Nos with preceding
Zeros. If there are several Auqaf Registers as per their Districts, then out of 6 digits, first 2 digits
may be set as District Census Code or District Transport Code and 4 digits are District Auqaf
Register Serial Nos with preceding Zeros.
What is Waqf Scheme?
Description of Scheme of Administration of Waqf Property(ies) given by Waqif (or
Objectives or Purpose of Waqf)
………………………………
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