The document outlines a visitor management system (VMS) designed to enhance security and improve visitor services through features such as pre-registration, customized passes, and tracking of visitor entry and exit. It includes capabilities for user rights management, vehicle management, and automated email notifications for visitor arrivals and departures. Overall, the VMS aims to streamline visitor processing while maintaining security through a simple interface and comprehensive reporting features.

1. Visitor Management System
Made simpler and more secure…
125 September 2015

2. Make a good First Impression
Improve Security
Improve visitor service
Emergency evacuation report
Pre-register Visitors
Cost Effective
Agenda
2

3. Photographic record of visitor
Restricted access to visitor
Customized Visitor Passes
Appointment Scheduling and Management
Track Entry and Exit of Visitor
Access to any Visitor information anytime
Access details reports for visitors
Value Additions

4. Features of VMS system
• Unlimited Visitors
• Simple & easy to use interface
• Visitor Pre-Registration through a simple
web page
• Access control system integration
• Visitor history & Dashboard Statistics (check
in count, check out count, visitor count, etc.)
• Visitors check-in & check-out tracking
• Visitor Reports (daily / monthly / customize
fields for filtering reports)
• Auto fill for visitor details on revisit
• Frequent visitor records maintained
• Photo capture & ID & badge printing
• Details of items carrying
4
• Vehicle management by entering vehicle details
• Email notifications for the person to be visited
on visitor arrival
• User Rights management
• Visitor Blacklist for recognizing & preventing
entry for banned individuals
• Today’s appointments and expected visitors :
Screens for employees an reception desk for
better planning and management
• Customized Badges (Various designs / layouts /
company logo, etc.)
• Enforced check-out through emails sent to
visitors who have not checked out

5. VMS Workflow

6. VMS Main Dashboard

7. VMS Dashboard
Total no. of visitors inside the premises
Today’s no. of visitors checked out of the premises
Total no. of visitors expected for today
Total no. of visitors for Today
Total no. of visitor’s exceeding entered visit time

8. Over Due Visitor details

9. Visitor Entry for recurring Visitors by search using
Mobile no, Visitor name etc. fields

10. Visitor Registration Form- 1

11. Visitor Registration Form- 2

12. Before completing visitor entry and generating
visitor Gate pass the Security person can click
Check Authorization button. The below pop-up
will be displayed on employee PC screen who can
Allow / Do not allow with his response in text.
This pop-up msg will be shown on Security PC
screen from which check authorization request
was sent. Post this security person can click
Proceed to Check-in and generate Gate pass for
visitor if required.
Visitor Pop-up Request for
employee client PC

13. Before completing visitor entry and generating
visitor Gate pass the Security person can click
Check Authorization button. The below pop-up
will be displayed on employee PC screen who can
Allow / Do not allow with his response in text.
This pop-up msg will be shown on Security PC
screen from which check authorization request
was sent. Post this security person will not be
able to make visitor entry for that visitor.
Visitor Pop-up Request for
employee client PC

14. VMS Reports

15. VMS employee web based portal

16. VMS Mail alert
Visit Details
16
Automatic visit details email alert to
visitors when employee pre-register
visitors from their portal

17. VMS Mail alert
Check-in & Check-out notification
17
Automatic Check-in Notification mail to
employee on visitor arrival
Automatic Check-out Notification reminder
mail to employee if visitor has not check-
out as per meeting duration

18. THANK YOU !!!
Email: riteshh@seedmanagement.co.in
Phone: 07798981536, 09764579021, 020-25430193
Website: www.seedmanagement.net/vms