VISA Process - basic requirements for visa documentation , NAVIS Institute is providing Language training specially for Japanese Language Only

1. N A V I S F O R E I G N L A N G U A G E C E N T R E
MR.SACHIN PATIL
C U S T O M E R R E L A T I O N S H I P
Japan VISA for Indians

2. How do I Apply for a VISA
 Step 1 Understand / Know Your Travel Requirement
 Step 2 Download & Fill Your Visa Application Form
 Step 3 Prepare Your Application File
 Step 4 Submit Your Application
 Step 5 Application Processing, Payment of Visa Fee &
Service Charges
 Step 6 Track Your Visa Application
 Step 7 Passport Return
 Step 8 Collect Your Passport
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3. Visa Processing Agency
 The Embassy of Japan introduced new system of visa processing
through visa processing agencies, with effect from 2nd April, 2012.
For those applying for visa to enter Japan,
 ＊VFS Global Services Pvt. Ltd.
homepage:http://www.vfsglobal.com/japan/india
(New Delhi): Shivaji Stadium Metro Station, Mezzanine Level, Baba
Kharak Singh Marg, Connaught Place, New Delhi- 110001
Tel: 022-67866016 Email ID: info.jpin@vfshelpline.com
 ＊CKGS Japan Visa Application and Information Center
homepage : http://www.jp.ckgs.in/
(New Delhi): Indra Palace Building Ground Floor- ‘H’ Block
(Opposite H&M) Connaught Place (Middle Circle) New Delhi -
110001 Nearest Landmarks-PVR Plaza and Nizams, Nearest Metro
station – Rajiv Chowk .
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4. Step-1
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 Obtain required information
 Visit our website www.vfsglobal.com/japan/india
 Contact the helpline number +91 22 67866016
(Note: The calls are answered by our Contact Centre)
 Email your query to info.japanblr@vfshelpline.com
 Visit Japan Visa Application Centre for enquiry

5. Step 2 :
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 Take a photograph
 Visit the website for exact specifications

6. Step 4
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 Prepare supporting documents
 Visit the website to know the required documents
based on your purpose of travel.
 Know your visa fee by visiting the website or
contacting the helpline number.
 Each applicant must pay the applicable Visa Fee and
Service Charge. You must pay the fees in cash only
while submitting your application in Bengaluru.

7. Step 3
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 Complete the Application Form and Checklist
 Application Form and Checklist can be downloaded
from the website

8. Step 4
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 Prepare supporting documents
 Visit the website to know the required documents
based on your purpose of travel.
 Know your visa fee by visiting the website or
contacting the helpline number.
 Each applicant must pay the applicable Visa Fee and
Service Charge. You must pay the fees in cash only
while submitting your application in Bengaluru.

9. Step 5
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 Submit your Application At Japan Visa Application
Centre in Bengaluru:
 Read the security regulation notice; disclaimer; consent
form before you visit the Visa application centre
 Visit the website to know the address, office hours and
holidays.
 Bring along the below documents while submitting your
application:
 Completed Application Form, one per applicant
 One photograph
 Visa Fee and Service Charge in cash
 Supporting documents as per the checklist

10. Step 6 :
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 Collect your Passport
 AFTER SUBMISSION
 TRACK YOUR APPLICATION ONLINE
 You can track your application by entering your
Reference Number and your Date of Birth. Please

11. Advantage applying through Agency
1. Longer Opening Hours
Visa applications will be accepted during the following
hours:
08:30 - 17:30 (Mon-Fri), 08:30 - 12:30 (on Saturdays -
returning passports only)
2. More Convenient Locations
Visa applications will be accepted at a convenient location
in New Delhi, and several other drop-off offices outside
New Delhi.
3. More Updated Information
Applicants can check their visa processing status on the
website of the visa application center.
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12. Important Information
 Visa Fees
with effect from 1 Apr 2018
Indian nationals:
Single or multiple entry visa: Rs.490
Transit visa: Rs.40
Other nationals :
Single: Rs.1,750
Multiple: Rs.3,510
Transit visa: Rs.410
Processing Time
Requires minimum 3 working days (excluding the day of
application submission) to complete the visa process.
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13. Where to Apply
 Embassy & Consulates in India Area-wise jurisdiction
 Embassy of Japan, New Delhi
 Consulate-General of Japan in Kolkata
 Consulate-General of Japan in Chennai
 Consulate-General of Japan in Mumbai
 Consulate-General of Japan in Bengaluru
Link: https://www.in.emb-
japan.go.jp/contact%20info.html
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14. Formats and Documents
 Visa application form (pdf)
-> Sample form (pdf)
 Photograph
 Letter of Guarantee(pdf)
 Letter of Reason for Invitation(pdf)
 List of Visa Applicants(pdf)
 Overview of Company/Organization(pdf)
 Schedule of Stay(pdf)
 Immigration Bureau, Ministry of Justice
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15. Checklist
 Basic requirements needs to be fill at the time of filling
the application form
 Surname(As Shown in Passport)
 Middle Name(As Shown in Passport)
 Date of Birth(Day/Month/Year)
 Place of Birth(City/State/Country)
 Mention Male/Female (Check Mark)
 Martial Status :
Single/Married/Widowed/Divorced(Check Mark)
 Nationality or Citizenship(Mention Name)
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16. Checklist
 Former and/or other nationalities or citizenships (fill the
gap with Name)
 ID No. issued to you by your government(fill the gap with
your KYC details)
 Passport: Diplomatic/Official/Ordinary/Other(Mention
any of one with Check Mark)
 Passport Number (Fill the gap )
 Place of Issue (Fill the gap )
 Date of Issue (Day/Month/Year)
 Issuing Authority( Fill the gap)
 Date of Expiry Day/Month/Year)
 Purpose of visit to Japan(Fill the gap)
 Intended Length of Stay in Japan(Fill the gap)
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17. Checklist
 Date of arrival in Japan (Fill the gap)
 Port of entry into Japan (Fill the gap)
 Name of ship or airline (Fill the gap)
 Names and addresses of hotels or persons with whom
applicant intends to stay (Fill the Name,Address,Telephone
number appropriate)
 Dates and duration of previous stays in Japan(If previously
visited then mention, fill the gap)
 Your current residential address (if you have more than one
address, please list them all) (Fill the Name,Address,Mobile
Number appropriate)
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18. Reference Checklist
 Current profession or occupation and position (Fill the
gap)
 Name and address of employer (Fill the
Name,Address,Telephone number appropriate)
 Guarantor or reference in Japan(Please provide details of
the guarantor or the person to be visited in Japan)
 Name,Address,Tel,Date of
Birth(Date/Month/year),Male/Female(Check Mark),
 Relationship to Applicant(Fill the gap)
 Profession or occupation and position (Fill the gap)
 Nationality and immigration status(Fill the gap)
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19. Remarks/Special circumstances Checklist
 Have you ever: ( Yes or N (Check mark))
 been convicted of a crime or offence in any country?
 been sentenced to imprisonment for 1 year or more in any
country?**
 been deported or removed from Japan or any country for
overstaying your visa or violating any law or regulation?
 been convicted and sentenced for a drug offence in any
country in violation of law concerning narcotics, marijuana,
opium, stimulants or psychotropic substances?**
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20. Remarks/Special circumstances Checklist
 engaged in prostitution, or in the intermediation or
solicitation of a prostitute for other persons, or in the
provision of a place for prostitution, or any other
activity directly connected to prostitution?
 committed trafficking in persons or incited or aided
another to commit such an offence? ** Please tick
“Yes” if you have received any sentence, even if the
sentence was suspended
 If you answered “Yes” to any of the above questions,
please provide relevant details ( Kindly fill the Gap
with detail )
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21. Declaration form
 Date of Application (Day/Month/Year)
 Signature of Applicant ( sign required, kindly keep remind
your sign)
 * It is not mandatory to complete these items.
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22. Photograph
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23. Letter of Guarantee
 Guarantees to the Visa Applicant from Japan Person or
Organization (Should mention your Full Name(Latin
Alphabet) and Nationality , Occupation,
 Guarantor Name and Detailed address and relevant
information has to fill Clearly , including Fax Number,
Telephone Number
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24. Letter of Guarantee
 When a company/organization is extending an invitation,
fill out the name of the company/organization as well as
your title and affix, and put the registered seal of the
representative, or non-registered seal of the company or the
sub-organ (a personal seal is unacceptable). If it is difficult
to put the seal, a person in a position of authority at the
company/organization may put his/her signature.
 Foreign nationals who do not have a seal may put his/her
signature here.
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25. Letter of Reason for Invitation
 Inviting Person (Fill every gap appropriate)
 Visa Applicant (Fill every gap appropriate)
 The purpose of inviting the above person(s) is as follows:-
>Purpose of invitation
:->Background to invitation
:->Relationship with visa applicant(s)
Should mention your reason for invitation with clearly and
if the gap is not sufficient then take another white sheet
paper and mention clearly with detail
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26. Contact Details
 Consulate-General of Japan in Bengaluru
 1st Floor, Prestige Nebula
No.8-14, Cubbon Road
Bengaluru 560001
Tel: 080-4064-9999, 4166-0111~3
Fax: 080-4166-0114
Jurisdiction Karnataka
Email : cgjblr@ig.mofa.go.jp
 Timings application: 08:30 - 11:30 (Submission),
Collection: 14:00 - 16:00 (Monday - Friday) (Collection)
(Closed on Saturdays, Sundays & Public Holidays)
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27. Schedule of Stay
 VISA Applicant should be filled with detailed
information including Date, Activity Plan, Contact,
Accommodation.
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28. Embassy of Japan in India
 Consulate-General of Japan in Bengaluru
 1st Floor, Prestige Nebula
No. 8-14, Cubbon Road
Bengaluru-560 001
India.
 Tel: 91-80-4064-9999
Fax: 91-80-4166-0114
Office hours & List of Holidays
 Consulate-General of Japan in Chennai
 No.12/1, Cenetoph Road, 1st Street
Teynampet
Chennai-600018
India.
 Tel: 91-44-2432-3860,
 2432-3861, 2432-3862, 2432-3863
Fax: 91-44-2432-3859
Office hours, List of Holidays
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29. Website Links
 https://www.jp.ckgs.in/about-visa/long-term-
visa.html
 http://www.vfsglobal.com/japan/india/delhi/after-
submission.html
 Travel Agent List
https://www.bengaluru.in.emb-
japan.go.jp/files/000431392.pdf
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30. Related PDF File
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31. .
Thank you
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