The document presents a comprehensive overview of virtual Annual General Meetings (AGMs) organized by a 17-year-old organization experienced in managing events for various government and corporate entities. It highlights the advantages of virtual AGMs, such as reduced costs, higher engagement, and advanced technical support including real-time voting and audience interaction features. The organization offers end-to-end solutions for virtual events, emphasizing their technological capabilities and client support for a successful event experience.

1. The Time for the
Virtual AGMs .... is Now!!
CONNECT
COMMUNICATE
CONSOLIDATE

2. We are pleased to introduce ourselves as part of a 17 year old organisation working with over 27
central Ministries, state Govt. prestigious PSUs, and MNCs serving for their requirements for various
mega events of National and International repute. Having done AGMs for many of them.
Considering the present restrictions on physical meetings due to Covid 19, through our vast
experience in event technology and understanding of statutory requirements of Exhibitions.
WH
WE ARE
A technology wing of

3. WE RUN MEGA
TO SMALL SCALE
GOVERNMENT,
PSUs &
CORPORATE
EVENTS
…and many more

4. WE PROVIDE
HW & SW SOLUTIONS
FOR YOUR VIRTUAL EVENTS
Conference Venue
& Equipment
Designing Support
Audience
Engagement
Registration &
Payment Solutions Support
1
2
3
4
5

5. ✓ Fully EquippedAuditorium with
Stage for Hybrid Meets
✓ PA Systems
✓ Video Systems & LED Screens
✓ Projectors
✓ VirtualEvent HW/SW
DESIGNING SUPPORT
Our team of experts are
here to help you develop
successful strategies
today for a financially
secure tomorrow.
CONFERENCE VENUE
& EQUIPMENT
1
✓ E-Brochures
✓ AnimatedContent
✓ 3D & 2D stall designs
✓ Immersive Environments
3
2
✓ Smartphoneand any device
platforms
✓ Polling & Auction System
✓ Gamification
✓ Networking & Analytics Solution
✓ VirtualShows
AUDIENCE
ENGAGEMENT

6. ✓ BackendEvent Management
✓ 24*7 on chat support
✓ Live Event Support
✓ Training & Mockups
SUPPORT
5
✓ Conference& Event Solutions
✓ Online & Onsite Registration
(HybridEvents)
✓ 2-way Authentication
REGISTRATION &
PAYMENT SOLUTIONS
4
We use state of the Art
technology, and most
innovative solutions for
seamless top of the line
experience for our
customers

7. The numberof
participants in virtual
AGMs are often
higher than physical
AGMs
More Questionsare being
asked in virtualcompared
to physicalAGMs
Information can be better
distributedand linked to
othermedia assets in
virtualAGMs
The cost of virtual
AGMs are a fraction
of physicalAGMs
Paper
consumptionis
almost zero
OUR
END TO END
SOLUTION
FOR E-AGMs

8. LET'S
UNDERSTAND
THE PROCESS OF
E-AGMS

9. VIRTUAL 3D LAYOUT

10. Welcome Branding

11. PRE – AGM
REGISTRATION
 Digital Proxy form for easy
administration
 Pre-authorisation of user
accounts and meeting roles
for speaker, administrator,
chairman and users
 Q&A platform – to allow for
submission of questions prior
the meeting starts
 Invitation -Create beautiful
invitations & automate
reminders
Name
Mobile
Email
City
Company
Country
Submit

12. REGISTRATION
DISCUSSION
LOUNGE
SESSION HALL 1
SESSION HALL 2
AUDITORIUM EXHIBITION
Event Lobby
B2B Discussion Room

13. During AGM
DURING
AGM
 Web based solution to
facilitate participation
 Real-time voting so results are
displayed instantly
 Managed Q&A platform for
shareholder engagement
 Online User List for easier
tracking of attendance
 Webcast of live AGM so users
can tune in from anywhere
Back to Lobby

14. Back to LobbyPLENARY HALL

15. Back to LobbyPLENARY HALL

16. Back to LobbyB2B Chat Area 2
B2B Chat Area 4
B2B Chat Area 1
B2B Chat Area 3

17. Back to Lobby

18. Back to LobbyMega Size Pavilions
STATIC BRANDING
STATIC BRANDING
VIDEO CONTENT
Documents AI Assistant

19. Back to Lobby
Small size Attractive
Booths

20. Back to LobbyKiosk for Download
Brochures and Browse
Videos of the exhibition

21. Back to Lobby
Session Hall 2
Session Hall11

22. Back to Lobby

23. POST AGM
SUPPORT
 Audit trails
 Detailed analytics for
attendance, polling
results
Agenda ResultsSession Speakers Chat

24. OUR VIRTUAL PLATFORM
IS BEST SUITABLE
FOR
AGMs
Conference &
Exhibitions
WorkshopsTalk Shows Conclaves
and many more

25.  Distribute multi layered invitations
 Deep tracking of communication challenges
 Track conversion to login & attendance
REGISTRATION AND TRACKING
MORE
VALUE FROM
SHAREHOLDERS
& INVESTORS
MEETINGS

26.  Documentation filing
 Integrated feedback / Q&A mechanisms
FULL CONTENT MANAGEMENT
MORE
VALUE FROM
SHAREHOLDERS
& INVESTORS
MEETINGS

27.  Different level of Anonymity & Auditing
 Proxy management & identification
 Integrate manual votes
MORE
VALUE FROM
SHAREHOLDERS
& INVESTORS
MEETINGS
INTEGRATED VOTING & AUDIT

28.  Connect multiple live streams
 Live feedback channels
 Audience response structures
LIVE STREAMING & ENGAGEMENT
MORE
VALUE FROM
SHAREHOLDERS
& INVESTORS
MEETINGS

29. OTHER KEY MODULESMORE
VALUE FROM
SHAREHOLDERS
& INVESTORS
MEETINGS
Registration Bookmarking
Personal
Calendar
Deep Search Schedule
Programme Abstracts Posters
Multi
Livestream
Speakers
Polls Surveys Chats Networking Suggestions
Social Galleries Leaderboards Demos Shops
Wallet Sponsors Organizers Partners

30. AGENDA
COMPONENTS OF
A VIRTUAL
AGM
A
Connect multiple
live streams
01
B
Live feedback
channels
C
Audience response
structures

31. SESSION INFORMATION
A
View Speakers
02
B
Upload & download
document(s)
C
Take Notes
D
Access polling session
COMPONENTS OF
A VIRTUAL
AGM

32. LIVE Q&A
A
Raise & Moderate
Questions
03
B
Voting on Questions
C
Live-Presentation
Screens
COMPONENTS OF
A VIRTUAL
AGM

33. SPEAKERS
A
Speaker’s profile
picture, bio & session
info
04
B
Multiple Speaker
Search functions
C
Contact details, titles,
etc can be maintained
COMPONENTS OF
A VIRTUAL
AGM

34. LIVE STREAMING
A
Multi-channel or
single-channel live-
streaming
05
B
Support of open &
closed platforms
COMPONENTS OF
A VIRTUAL
AGM

35. VIDEO INTEGRATION OPTIONS
VIDEO
CONFERENCING
STREAMING
Integration of common videoconference platforms,
prerecorded and live
YouTube Bluejeans WebX Google
Meets
Microsoft
teams
 Integration of unlimited parallel live streams
 Split screens for multiple streams at the same time on 1 page
 Support of private and public broadcasting channels
 Almost limitless number of participants for online streaming
LIVE

36. • Lights
• Small or large-scale lighting
• Computer / Desktop lights
• Microphones
• Professional Conference Mics
• Quality computer Mics
• Green Screen
• Studio Setup & Rental
• Green-screen rental &Trussing
• Manpower & Integration
• Onsite Project Management
• Upstream & Downstream
Support
• Confidence Monitors
• Camera
• Professional Cameras
• HD computer Cameras
EVENT EQUIPMENT FOR
HYBRID AGMS

37. Thank you
First Floor, NCUI Auditorium Complex,
3, Siri Institutional Area, August Kranti Marg,
New Delhi – 110016
8527422551, 8527422553
info@virtualagms.biz
www.virtualagms.biz