1. Valero and Track™ 6.2
Enterprise Rollout
2012 Track User Conference
October 17th, 2012

2. Agenda
• Valero Today
• Pembroke Wales 6.2 Implementation
• Track Landscape at Valero
• New Functionality in 6.2 (from 5.2)
• Implementation Approach
• Shared Data in 6.2 Enterprise
• Centralized Functions
• Q&A
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3. Valero Today
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4. Pembroke Wales – Track 6.2
• Implemented Spring 2012
• Go-Live April 30th with 11 vendors – headcount
about 800
• On-boarded 19 additional vendors since
• Used currency functionality for GBP (£)
• Updated reports for currency and date format
• Followed standard Valero business process of
Valero Timekeepers performing Allocations on
behalf of Contractors
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5. Pembroke Wales – Track 6.2
• Unique Union Calculation Rules, including use
of Rates 4, 5, & 6
• Use of Scheduled Reports
• Use of Active Directory
• Introduced Allocation Import Process (new to
Valero with Track 6.2 – see next slide)
• Pembroke now in a Turnaround with a
headcount over 2,500
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6. Pembroke Wales – Track 6.2
• Allocation Import Process – Custom report for Excel to pre-populate
Allocation Import template with default values including Timesheet Date, Location,
Company Code, Order Type, Resource ID, Resource Name, Total Hours, Breakout of
ST/OT/DT Calculated Hours, Extra Charges, and fields to indicate need for override
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7. Track Landscape
Track 5.2
Current Model Track
Proposed Model
PL01
Track 5.2 PL08
PL02
WS Track 5.2
DB
WS
PL03
Track 5.2 TRACK 6.2 TRACK 6.2
PL07
DB
WS Track 5.2 North America Europe
PL08
WS Track 5.2
DB
PL09 Track 5.2
WS
DB Ethanol
DB
WS Web Server Web Server
Track 5.2 WS
PL10 Track 5.2 DB
PL11 Track 5.2 DB
WS PL16 Data Base Data Base
Track 5.2
WS
PL21
DB WS Track 5.2
DB PL22
WS Track 5.2
DB
PL26
WS
DB
WS
DB
DB
Track 6.2
Europe
SAP (PL25) SAP
V-Source V-Source
WS
BW/BOBJ BW/BOBJ
DB

8. Key New Functionality in 6.2
• Single sign-on
• Import/Export Capability (allocations, contracts, rates, etc.)
• Multiple Allocation Capability
• Capability to Schedule Reports
• Comments required on Voided Timesheets
• Analytic (graphical) Reports
• Blocking of allocations for resources with expired rate or no
skill assignment
• Ability to CalcNet selected resources instead of entire
company
• Additional Purchase Order data in Track
• Shift Differential by Skill
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9. Implementation Approach
• Migration to 6.2 Enterprise Instance will be phased by
site
• Track activity from 6.2 cutover forward will reside in
the new central instance
• Track activity prior to 6.2 cutover will be available in a
separate database
• Concurrent Track activity from multiple sites will be
tested to evaluate performance
• Track business processes may change to take
advantage of new capabilities in 6.2
• Rate Management interim vs. long-term approach
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10. Shared Track Data
• Master Data
– Skills, Equipment Types
– Holidays, Override Reasons, Pay Types
• Reports
– Base reports delivered with Track
– Valero developed reports (VLO-)
• Security Profiles
– New users, security profile updates, access to companies,
access to reports
• Pay Formulas
• Schedules
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11. Centralized Functions
• Track master data maintenance
– Skills, Equipment Groups/Types, Material
Groups/Items
– Holidays, Override Reasons, Pay Types
– ERP Vendor Code (for communicating with V-Source)
• Track security
– New users, security profile updates, access to
companies, access to reports
• Pay Formula maintenance
• Rate management (partial)
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12. Questions
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