This document provides a user guide for a photography management program with the following key features: 1. An interactive calendar to add, edit, and view events; notes page; address book; price list; and invoice generator. 2. The calendar allows navigating between months and adding events with details like description, time, duration, and associated contact. 3. The address book saves contact details and links events to contacts. The price list and invoice generator work together to create invoices using products from the price list.

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User Guide
Starting the program
Once installed,the programcanbe run fromthe start menuor shortcutcreatedon yourdesktop(if thisoptionwas
selectedinthe installationwizard),underthe name ‘PhotographyManagement’. Onstartingthe programthe Month
Calendarscreenwill appear.
Featuresof this system
Belowisa listof the main featuresthatthisprogramallow youto use:
 An interactive calendar,allowingyoutonavigate toany month,save,deleteandeditevents
 A notespage,allowingyoutotype uproughnoteswhichcan be savedand reviewed
 An addressbook,allowingyoutoaddcontact detailsforas manypeople asyouwish,delete the contacts,
editthe contacts,and viewanyeventsassociatedwitheachcontact
 A price list,allowingyoutoadd the pricesforall of yourproducts andservices,delete andeditthese
products
 An invoice generator,allowingyoutoeasilycreate invoicesforclientsusingthe productsfromthe price list,
specifywhothe invoice isforandwhethertheypaidadeposit
 A linktoyour website forquickaccess
Usingthe calendar
The calendaris setto the current monthandyear wheneverthisscreenisclosedandre-opened.
A. Statesthe selectedmonthandyear(The screenheaderalsostatesthis)
B. Navigationstrip
C. Navigatestopreviousmonth
D. Navigatestonextmonth
E. Showsthe date of a day,and any savedevents forthatday
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You can navigate toany month/yearyouwishusingthe appropriate buttons,steppingthroughone monthata time.
The calendarlayoutadjustsitself accordinglytoshow youwhichdatesfall onwhichdaysof the week,andany
eventsthatyouhave savedwill be listedinthe appropriate days. Eventsare listedinthe ordertheyare due to occur
withintheirrespective days.
Addingeventsto the calendar
To add an eventtothe calendar,hoveryourmouse overa day inthe calendarand selectthe ‘+ New Event’option
that appears.The box alsoturns purple toindicate the selectedday.
On selecting‘+New Event’,anewscreenwill appeartoallow youtoenterdetailsforthe event.Usingthisscreen
youcan specifythe event’sdescription,starttime,duration(if known),whetheritisa personal orbusinessaffair,
and whoit can be associatedto(if applicable).See ‘Usingthe AddressBook’sectionformore informationabout
associatedcontacts.
A. Enter a brief descriptionforthe event here
B. Specifythe time thatthe eventstartshere.The time isina 24 hourformat
C. Enter a duration forthe eventhere.Thisisdisabledunlessthe durationformat(D) ischosentobe minutes
or hours.The maximumdurationforaneventis1 day (24 hours)
D. Choose whetherthe eventwill lastforminutesorhours usingthe drop-downmenu.SelectN/A if unsure
E. Specifywhetherthe eventisabusinessorpersonal affairusingthe drop-downmenu
F. Selectapersonwhom(fromthe contacts savedinthe addressbook) to whichthiseventisassociated
G. Delete the event(onlyavailableif the eventhasalreadybeen saved)
H. Confirmthe entereddetailsandsave the eventtothe calendar
Once ‘Confirm’isselected,the event’sdescriptionwill appearinthe dayyouselected.The eventwillremainthere
until youdecide todelete it.Youcanreviewanyeventinthe calendarbyselectingit’sdescription.
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The eventformwill appearagain,allowingyoutoeditanyinformationordelete the eventaltogether.Note that
eventsare neverautomaticallydeletedfromthe calendar.
Navigatingthrough sectionsofthe program
Many screenswithinthe programfeature anavigationstripatthe top, allowingyoutoeasilyopenanysection.
Whena newsectionisopened,the previoussectionwillremainopen.Clickthe Xinthe top righthand cornerto
close an individual section.Note thatdoingsomaycause a lossof unsaveddata.To close the program completely,
selectthe ‘Exit’optionfromthe menustrip;youwill be promotedtosave anyinformationbeforehand.

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Usingthe notesscreen
The notesscreencan be usedto type any roughnotesyouwish.Thiscan be useful before finalisinginformation,
such as eventsandcontactdetails.There isnolimittohow much textyouwrite or whatcharacters youuse. Your
noteswill automaticallysavedif thisscreenisclosed.
A. Navigationstrip
B. Scrollable notespage
C. Permanentlydelete all of yournotesfromthe page
D. Save all of yournoteson the page
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Usingthe AddressBook
The addressbookacts as a substitute foryourpaperaddressbook.In the addressbookyoucan save the detailsof
multiple people,specifyingtheirfull name,phone number,fullhome address/workaddressande-mail.Youcanalso
record whetheraclienthasbeensentalinkto theirphotosonyour webpage.
Addinga newcontact to the AddressBook
To beginaddinga newcontact,selectthe ‘+ New Contact’itemfromthe Contactslist.Thiswill clearall of the details
to the right,allowingyoutospecifyall of the contact informationforyournew contact.Once youhave enteredall of
the information,selectthe ‘Save ContactDetails’buttontosave the contactto the list.If youhave enteredany
unusual information,orif anyof the detailsare leftblank,youwill be promotedtoreview thosedetailsbefore you
can save the information.
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A. Navigationstrip
B. List of contacts
C. Enter the contact’sForename here
D. Enter the contact’sSurname here
E. Enter the contact’sTelephone numberhere
F. Enter the contact’s House/WorkbuildingNumberorName here
G. Enter the contact’sHouse/Workbuildingstreethere
H. Enter the contact’sVillage/Areaof residence/workhere
I. Enter the contact’sTown/Cityof residence/workhere
J. Enter the contact’spostcode forthe residence/workbuildinghere
K. Enter the contact’sE-mail addresshere
L. Specifywhetherthe clienthasbeensentalinktoview theirphotosonyouwebsite
M. Liststhe eventsassociatedtothiscontact whichhave beensavedinthe calendar
N. Deletesacontact fromthe contacts list(onlyavailable if selectinganexistingcontact)
O. Savesthe contact to the contacts list
Once a contact hasbeenaddedto the list,youcan selecttheirname fromthe list.Thiswill bringupall of their
contact information,andshowanyeventswhich theyare associatedto.Youcan associate eventstopeopleby
selectingtheirname fromthe dropdownmenuon anyevent.
If you wishtochange the detailsof anycontact, youcan do so bysimplychangingthe textinanytextbox and
selecting‘Save ContactDetails’againtooverwrite the informationpermanently.Note thatexitingthisscreen
withoutclicking‘Save ContactDetails’willdiscardyourenteredinformation.

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Usingthe monetary section
The Monetary sectionconsistsof twomainparts:The Price Listand the Invoice Generator.These canbe accessed
usingthe drop-downmenuwhichappearswhen‘Monetary’isselectedfromanavigationstrip.
Usingthe Price List
The Price List isan interactive listof the productsandservicesyouoffertoyourclients. Fromhere youcan view,add
and delete products.The productsyouaddhere are usedinthe Invoice Generatorto helpproduce invoices. The
program ispre-loadedwithsomeof yourproductsandservices.Eachitemshowsthe product’sdescriptionand
price.
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A. Navigationstrip
B. Price listitem
C. Newproductbutton
Addinga newproduct to the Price List
To add a newproduct to the price list,selectedthe ‘Addproduct’buttonfromthe mainPrice Listscreen.A product
screenwill appear,allowingyoutoenterabrief descriptionandprice forthe product.
A. Enter a brief descriptionforthe producthere
B. Enter a price for the producthere
C. Delete the productfromthe price list(onlyavailable if the productisalreadysaved)
D. Save the product to the price list
Clicking‘Confirm’willsave the producttothe price list,withthe descriptionandprice beingshowninthe list.You
mustenterbothpiecesof informationtosave the product.
Existingproductscanbe reviewedbyselectingtheminthe price list.The productscreenwillappear,where youcan
change eitherfieldandoverwrite the productbyselecting‘Confirm’.
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Usingthe Invoice Generator
The Invoice Generatorisusedto product print-outinvoicesforyoutogive to clients.Itusesthe productyouhave
savedto the price list,sobe sure to addproducts tothe price listbeforehand.Youcanspecifywhichproductswere
purchased,howmanywere purchased,whetheradeposit waspaidandwhothe invoice isintendedfor.The
associatedcontactselectionusescontactsfromthe AddressBook,sobe sure to add the appropriate contactto the
AddressBookfirst.
A. Navigationstrip
B. Drop-downlistof products.Selectone ata time foraddingto the invoice
C. Addsthe selectedproducttothe invoice list
D. A listof the selecteditemsforthe invoice
E. Quantitiesforeachof the selectedproducts
F. Removesthe selectedproductfromthe invoice list
G. Drop-downlistof contacts.Selectwhothe invoice isfor
H. Specifythe depositamountwhichwaspaid
I. Viewaprintpreviewof the invoice
Addinga product to the invoice
To add a product to the list,use the drop-downmenuof productstoselectone.Thenselect‘Addtoinvoice’.The
productwill appearinthe list,andyou can thenspecifythe quantityusingthe appropriatecountertothe side.
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To remove a productfromthe list,selectitbefore choosing‘Remove frominvoice’.
Once you have addedyourproducts(upto a maximumof 5 differentproducts),choosesanassociatedcontact.This
contact’sname will appearatthe top of the invoice.If adepositwaspaid,type thisinbelow.
Viewingthe invoice
Once you are happy withall of the information, select‘PrintPreview’toview whatthe final invoice willlooklike.If
the depositisnon-existent,youwill be notified,butadepositisnotnecessary.

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From thisscreenyoucan decide whetherthe invoice isfinalised,andclick‘Printinvoice’tosendthe jobtothe
printer. Note thatwhenthe invoice isprinted,the twobuttonswill notbe visible. If youdecide thatsome
informationneedstobe changed,thenyoucan select‘Cancel Print’toreturntothe invoice generatorandmake
changes.
Openingthe website
To viewyourbusinesswebsite,clickthe ‘Website’itemonanyscreen’snavigationstrip.Yourwebsite’shomepage
will be displayedinanewwindow afterbrief loading.

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